Events Coordinator
6 months ago
**Junior Events Coordinator**
The Central Events and Conferencing Office is a new unit created by Stellenbosch University. This unit sits outside the traditional University framework in a spin out company. An exciting career opportunity exists for a dynamic Junior Events Co-ordinator to help further grow the business.
The main purpose of this role is to coordinate events for the company’s clients as instructed by Division Heads, from inception to completion. Events should be orchestrated with attention to detail, impeccable taste, and finesse as well as attention to the client and guest experience. This position will also contribute to the sales team’s promotional activity plan and share in the responsibility for achieving revenue targets
**Main responsibilities**
Log all new inquiries as per the company process
Organise and attend prospective customer site visits
Event management support across various disciplines
- sport, arts, entertainment, academics, conferencing, student events, film shoots, and MICE
Keep excellent financial and operational records
Establish, build, and optimise customer and supplier loyalty
To be fully conversant in the event budget
**Administration & Event Management**
Support the planning and implementation of small to large-scale events from start to finish under the guidance of the division head
Uphold data standards and accurately enter all opportunities onto booking systems to ensure accurate reporting of opportunities and conversion
Effectively manage the calendar, and keep all necessary stakeholders informed of upcoming events as per the company process
To work with other divisions in the company, other business units in Factory 209, and all internal environments at Stellenbosch University
Ensure that contracting and deposits for bookings are actioned in a timely fashion, as per the company standards and expectations
To act as the first point of contact for all event and facility rental enquiries
Involvement in Event Operations from booking staff to ensuring all events are compliant with National, local, and SU regulations
Event staff procurement, management, and facilitation of remuneration
3rd party suppliers onboarding and management
**Qualifications**
Diploma / degree in events management or similar
Project management qualification is desirable
Safety officer qualification is desirable
First aid qualification is desirable
**Experience**
1-3 years in an events environment
Project / events management and administration
Microsoft Office suite with strong Excel skills
MS teams/ zoom/ other suitable virtual meeting space
**Professional skills**
In-depth knowledge of event management
Excellent event management track record
Excellent customer service record
Familiar with standard quoting and invoicing procedures
Above-average organizational and planning skills
Familiar with business principles and practices
Strong communication skills
Meticulous and detail-orientated
Event support services intermediate knowledge (AV, sound, logistics, catering etc.)
Sound knowledge of the SASREA act
Sound knowledge of SANS 2020
Sound knowledge of standard event health and safety regulations
Knowledge of Stellenbosch Municipality event registration requirements
Up to date with trends pertaining to the events industry
**Job Types**: Full-time, Permanent
**Salary**: R18 000,00 - R23 000,00 per month
Ability to commute/relocate:
- Stellenbosch, Western Cape: Reliably commute or planning to relocate before starting work (preferred)
**Education**:
- Bachelors (preferred)
**Experience**:
- events coordination: 2 years (preferred)
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