Events Sales Coordinator

3 months ago

Stellenbosch Western Cape, South Africa HAZENDAL WINE ESTATE Full time

We are searching for a dynamic Events Sales Coordinator who will assist the Events Team in putting on a range of events and assists during the whole process from the planning stage, right through to the actual day itself and the post-event requirements. The role is mostly admin driven, but requires hands-on assistance if the event requires.

The Events coordinator will report directly to the Events Manager.

**Responsibilities**:
Assist manager with daily site inspections and inquiries;
Liaise with clients to find out their exact event requirements;
Creating event proposals which fit client requirements and presenting proposals by deadline;
Gathering all event information from the client;
Provide clients & potential clients with the necessary documentation to secure an event
- quotations, pro-forma, invoice, tax invoice;
Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports;
Obtain quotations from, suppliers and contractors;
Maintaining a working relationship with vendors;
Assist the Events manager on the day of the event to ensure event runs smoothly;
Generate event sheets according to the event specifications; and
Keep track and follow up on client payments.

Profile of Events Co Ordinator
The Event Co Ordinator assists in controlling an event from conception to clean up. It is required to meet with clients to work out event details, plan with the client and their team, scout and book required venues, suggest food options and entertainment and arrange required staff. The profile involves creating budget & payment document and generally support with ensuring the event runs smoothly and efficiently.

The profile involves communication to clients, listening to their needs and presenting ideas and solutions to their requirements, in guidance of Manager and Commercial Director. This includes working with suppliers, contractors, employees, wait staff and many other parties at the same time. Customer service and interpersonal skills are essential.

Example of events:

- Conferences
- Cultural events;
- Exhibitions;
- Social events;
- Private events;
- Team building;
- Corporate banquets and weddings; and
- Promotions and product launches.

Skills required:

- Organizational skills and attention to detail;
- Communication and interpersonal skills;
- Negotiation skills when looking for the best price from, suppliers and contractors;
- Time-management skills and the ability to work under pressure to ensure the efficient running of an event;
- Problem-solving skills and diplomacy;
- A good understanding of event budgets;
- Administrative and IT skills; and
- Self-motivation and enthusiasm.

Minimum requirements:

- A minimum of 2+ years of experience in a similar role within the hospitality or Events industry will be advantageous;
- Excellent communication, negotiation, and presentation skills;
- Highly organized, with the ability to multitask and prioritize effectively in a fast-paced environment;
- Proficiency in MS Office suite;
- Experience working with the Opera system will be advantageous;
- Work co-cooperatively with others in the team; and
- Have a willingness to learn and a can-do attitude.

If this sparks your interest, please apply

Hazendal is committed to transformation and redressing of past inequalities. Our employment equity goals will be taken into account in our selection process.

  • Sales & Events Coordinator

    6 months ago

    Stellenbosch, Western Cape, South Africa Delaire (Pty) Ltd. Full time

    Delaire Graff Estate is looking for a Sales & Events Coordinator. This position will entail coordinating all the events on the Estate as well as a Sales function for Wine & Art in the Wine Shop at the Lodges & Spa. Main responsibilities: - Welcoming clients; - Promoting and selling of Delaire Wine, African art and assist with shipping as required -...

  • Event Operations Coordinator

    2 days ago

    Cape Town, Western Cape, South Africa Gel Events Full time

    Job TitleEvent Operations Coordinator**Job Description:**We are seeking a skilled and dedicated Event Operations Coordinator to oversee the smooth execution of guest logistics operations during events. This critical role involves ensuring seamless coordination with clients, staff, and event companies to deliver exceptional results.**Key Responsibilities:**...

  • Sales & Events Coordinator (Wine & Art)

    6 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    Estate close to Stellenbosch is looking for a Sales & Events Coordinator. This position will entail coordinating all the events on the Estate as well as a Sales function for Wine & Art. **Responsibilities**: - Welcoming clients - Promoting and selling of Estates Wine, African art and assist with shipping as required - Stock-take procedures & replenishment...

  • Sales & Events Coordinator

    6 months ago

    Stellenbosch, South Africa Tych Business Solutions Full time

    Our Client in Stellenbosch is looking for a Sales & Events Coordinator. This position will entail coordinating all the events as well as a Sales function at the property Main responsibilities: - Welcoming clients; - Promoting and selling of Delaire Wine, African art and assist with shipping as required - Stock-take procedures & replenishment of wine; -...

  • Event Sales Coordinator

    3 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    **About**: Our client, a premier destination known for delivering exceptional guest experiences. specializing in hosting a wide range of events, from corporate meetings to luxury weddings. **Position Overview**: Our client is searching for a dynamic Events Sales Coordinator who will assist the Events Team in putting on a range of events and assists during...

  • Sales & Events Coordinator Stellenbosch

    7 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    **JD Specialized Recruitment** is partnering with an award-winning Wine Estate in the Cape Winelands near Stellenbosch to recruit an experienced & energetic **SALES & EVENTS COORDINATOR** to join their Team. **Requirements**: - Previous experience in events planning is essential. - Knowledgeable in planning an event from inception to completion. - Strong...

  • Sales and Events Coordinator

    6 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    **_Sales and Events Coordinator - 5* Establishment - Stellenbosch_** Location: Stellenbosch, South Africa About Us: Join our luxurious 5-star lodge and spa nestled in the heart of Stellenbosch's breathtaking countryside. Our client is renowned for offering unparalleled hospitality, exquisite accommodations, and world-class spa experiences. We are currently...

  • Events Sales Coordinator

    3 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    Luxury Hotel & Estate in the Stellenbosch / Brackenfell area is looking for a dynamic Events Sales Coordinator who will assist the Events Team in putting on a range of events and assists during the whole process from the planning stage, right through to the actual day itself and the post-event requirements. The role is mostly admin-driven but requires...

  • Sales and Events Coordinator

    6 months ago

    Stellenbosch, South Africa Camino Recruit Full time

    **Sales and Event Coordinator** The Central Events and Conferencing Office is a new unit created by Stellenbosch University. This unit sits outside the traditional University framework in a spin out company. An exciting career opportunity exists for a dynamic Junior Events Co-ordinator to help further grow the business. The main purpose of this role is to...

  • Wine, Art, Sales + Events Coordinator

    7 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    **_Sales and Events Coordinator - 5* Establishment - Stellenbosch_** Location: Stellenbosch, South Africa About Us: Join our luxurious 5-star lodge and spa nestled in the heart of Stellenbosch's breathtaking countryside. Our client is renowned for offering unparalleled hospitality, exquisite accommodations, and world-class spa experiences. We are currently...

  • Junior Event Coordinator

    7 months ago

    Cape Town, South Africa XL Events Full time

    Overall Responsibility: Quoting, Invoicing, Placing of Orders, Scheduling of events. Main responsibilities: - Sourcing and shopping for projects worked on - Basic Quotes, Mood boards and learning of our online system current - Sourcing of hired items from various suppliers. - Develop a positive working relationship with clients and team...

  • Gel Events Onsite Logistics Coordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Gel Events Full time

    We are seeking a highly skilled and dedicated onsite logistics coordinator to oversee the smooth operation of guest logistics during events. This critical role is responsible for ensuring seamless check-ins, guest tracking, and coordination with clients and staff.Key Responsibilities:Set up and manage onsite guest check-in and tracking systems to ensure...

  • Event Director

    4 months ago

    Cape Town, South Africa dmg events Full time

    **About us** dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for...

  • 2 Event Coordinators Stellenbosch

    4 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    **Hospitality and Outdoor - New Vacancy - 2 - Event Coordinators** **Hospitality Company - Stellenbosch** **Requirements**: - At least 2-3 years F&B or Banqueting and Events Management / Coordinator experience in a 4 or 5 star environment (Essential) - Knowledge of the highest level of F&B customer service in a luxury environment. - 2 years Wedding /...

  • 2 Event Coordinators Stellenbosch

    4 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    Event Coordinators** **Hospitality Company - Stellenbosch** **Requirements**: - At least 2-3 years F&B or Banqueting and Events Management / Coordinator experience in a 4 or 5 star environment (Essential) - Knowledge of the highest level of F&B customer service in a luxury environment. - 2 years Wedding / banqueting reservations and operations experience...

  • Sales and Events Co-ordinator

    6 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    Our Client is looking for a Sales & Events Coordinator. This position will entail coordinating all the events on the Estate as well as a Sales function for Wine & Art in the Wine Shop at the Lodges & Spa. Main responsibilities: - Welcoming clients; - Promoting and selling of Delaire Wine, African art and assist with shipping as required - Stock-take...

  • Events Coordinator

    7 months ago

    Stellenbosch, South Africa Camino Recruit Full time

    The Central Events and Conferencing Office is a new unit created by Stellenbosch University. This unit sits outside the traditional University framework in a spin-out company. An exciting career opportunity exists for an Events Coordinator to help further grow the business. Coordinate conferences and business for the company clients as instructed by...

  • Junior Events Coordinator Intern

    7 months ago

    Cape Town, South Africa XL Events Full time

    Overall Responsibility: Quoting, Invoicing, Placing of Orders, Scheduling of events. Main responsibilities and Focus Area: - Sourcing and shopping for projects worked on - Basic Quotes, Mood boards and learning of our online system current - Sourcing of hired items from various suppliers. - Develop a positive working relationship with clients and team...

  • Events Coordinator

    6 months ago

    Stellenbosch, South Africa Camino Recruit Full time

    **Junior Events Coordinator** The Central Events and Conferencing Office is a new unit created by Stellenbosch University. This unit sits outside the traditional University framework in a spin out company. An exciting career opportunity exists for a dynamic Junior Events Co-ordinator to help further grow the business. The main purpose of this role is to...

  • Events Coordinator

    7 months ago

    Stellenbosch, South Africa Camino Recruit Full time

    **Junior Events Coordinator** The Central Events and Conferencing Office is a new unit created by Stellenbosch University. This unit sits outside the traditional University framework in a spin out company. An exciting career opportunity exists for a dynamic Junior Events Co-ordinator to help further grow the business. The main purpose of this role is to...