Sales and Events Coordinator

7 months ago

Stellenbosch, South Africa Camino Recruit Full time

**Sales and Event Coordinator**

The Central Events and Conferencing Office is a new unit created by Stellenbosch University. This unit sits outside the traditional University framework in a spin out company. An exciting career opportunity exists for a dynamic Junior Events Co-ordinator to help further grow the business.

The main purpose of this role is to Manage the sales, strategic planning, and administration of company’s Sports Division events and activities, including but not limited to Stellenbosch University Internal sporting activity, facility rental, professional, federation and club training and matches across all sports codes. Contribute to the sales team's promotional activity plan and share in the responsibility for achieving revenue targets.

**Main responsibilities**

To sell and be involved in sports facility rental sales and events

Drive business development for the CECO Sports Division

Respond to and follow up on all enquiries in an appropriate and timely manner

To proactively contact all customers throughout the customer journey to increase the opportunity to secure event/sales opportunities.

Organise and attend prospective customer site visits

Proactively upsell to maximise revenue across all divisions of the business

Cold calling

Proactive sales focus, engaging with all tasks and activities related to promoting CECO Sports Division and generating new leads

Responsible for the development, continuous update and management of the Sports sales and marketing plan

Cost, quote, and invoice all customers as appropriate

Keep excellent financial and operations records

Optimise customer and supplier loyalty

**Administration & Event Management**

Plan and implement small - large scale events from start to finish

Uphold data standards and accurately enter all opportunities onto booking systems to ensure accurate reporting of opportunity and conversion.

Effectively manage the calendar, and keep all necessary stakeholders informed of upcoming events

To work with other divisions in the company, other business units in the company and all internal environments at Stellenbosch University

Ensure all event costings are profitable and within the pricing guideline set by management and accountants

To be fully conversant in the budget -revenue targets, average gross profit, etc.

To ensure that contracting and deposits for bookings are actioned in a timely fashion, as per the company standards and expectations.

To ensure that final details and numbers for invoicing are actioned in a timely manner and as per the booking terms and conditions and company standards and expectations.

Report effectively on sales pipeline and business on the books for all market segments as required by management.

To act as the first point of contact for all event and facility rental enquiries.

Involvement in PR and media management

Involvement in Event Operations from booking staff to ensuring all events are compliant with National, local and SU regulations

Event staff procurement, management, and facilitation of remuneration

3rd party suppliers onboarding and management

**Qualifications**

Diploma or 3-year degree in sports management, sports science, events management with sports focus or similar

Project management qualification desirable

Safety officer qualification is desirable

First aid qualification desirable

**Experience**

3-5 years in a sports coordination and/or events environment

Project /events management and administration

Financial administration

Microsoft Office suite with strong excel skills

MS teams/Zoom/ other suitable virtual meeting space

**Professional skills**

In-depth knowledge of event management

Excellent event management track record

Excellent customer service record

Familiar with standard quoting and invoicing procedures

Above average organizational and planning skills

Familiar with business principles and practices

Strong communication skills

Meticulous and detail-orientated

Event support services intermediate knowledge (AV, sound, logistics, catering etc.)

Sound knowledge of the SASREA act

Sound knowledge of SANS 2020

Sound knowledge of standard event health and safety regulations

Knowledge of Stellenbosch Municipality event registration requirements

**Personal skills**

Innovative, self-starter and driven

Works well with the team

Thrives in a high-pressure environment

Strong prioritisation and organizational skills

Ability to manage multiple focus areas

Stress and time management

Meticulous, detail orientated and well organized

Personable

Excellent phone etiquette

Manages responsibility for outputs and key metrics

Strong networker and customer centric

**Job Types**: Full-time, Permanent

**Salary**: R25,000.00 - R27,000.00 per month

**Education**:

- Diploma (preferred)

**Experience**:

- Sports Events Coordination: 5 years (preferred)

Ability to Commute:

- Stellenbosch, Western Cape (required)

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