Senior Administrative Assistant

2 months ago


Pretoria, South Africa University of Pretoria Full time

**UP Professional and Support**:
DEPARTMENT OF STUDENT AFFAIRS

ACCESS, DISABILITY AND INCLUSION SERVICES

SENIOR ADMINISTRATIVE ASSISTANT

PEROMNES POST LEVEL 11- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._

JOB PURPOSE:
The incumbent will be responsible for coordinating the reception area and providing administrative support to the Division for Access, Disability and Inclusion Services (ADIS) staff. Ensure compliance with the Health and Safety protocols of the University.

RESPONSIBILITIES:

- Reception and administration support:

- Receiving students and assisting accordingly;
- Providing guidance and referral for students as required;
- Maintaining a comprehensive document creation and record management system;
- Facilitating permissions for campus access for visitors of the department;
- Overall administration and planning of staff meetings (venue/facilities bookings, announcements, documentation, agenda setting, taking minutes, compiling and distributing of minutes, etc.);
- Financial administration and procurement:

- Compiling financial administration information for referral to the manager in order to draft budgets;
- Monitoring budget usage and reporting to management;
- Ensuring compliance to UP financial policies and procedures;
- Facilitation of registration of new vendors on the UP-supplier’s registry;
- Ensuring adequate stationery and timely purchasing and delivery of office equipment;
- ADIS projects:

- Liaising with the National Council for Persons with Disability (NCPD) for the provision of Casual Day stickers;
- Providing advice on new registration procedures and yearbook for first year students;
- Arranging and setting-up for the ADIS and the coordination of events;
- Providing information regarding services provided by the ADIS to students with disabilities;
- Student finance support:

- Liaising with the UP-Student Finance Division in connection with NSFAS Disability Bursary, and other external bursaries;
- Assisting qualifying students with conversion from NSFAS general to the Disability bursary;
- Student support:

- Coordinating the registration process of students on ADIS’ database;
- Liaising with TuksRes for appropriate placement of students with disabilities;
- Assisting with administrative processes for students to loan equipment (Assistive devices and laptops, etc.);
- Occupational Health and Safety support:

- Attending central Occupational Health and Safety meetings;
- Coordinating arrangements for physical accessibility in lecture venues;
- Maintaining a healthy and safe work environment for personnel, students and visitors at the ADIS;
- Coordinating of “injury on duty” procedure at the centre.

MINIMUM REQUIREMENTS:

- National Diploma in Office Management / Administration; WITH
- Three years’ experience in:

- Office administration;
- Finance and procurement;
- Working with confidential information;

OR
- Grade 12; WITH
- Five years’ experience in:

- Office administration;
- Finance and procurement;
- Working with confidential information.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Knowledge of:

- Interpersonal and communication skills;
- Higher Education environment;
- POPIA regulations;
- Verbal and written communication;
- Technical competencies:

- Document digitisation;
- Computer literacy;
- PeopleSoft Finance system;
- Minute taking;
- Assistive technology;
- Behavioural competencies:

- Interpersonal skills and conflict management;
- People / service oriented;
- Professional conduct;
- Problem solving;
- Empathetic;
- Time management.

ADDED ADVANTAGES AND PREFERENCES:

- Relevant three-year Bachelor’s degree in Office Management / Administration, or a related discipline; WITH
- Three years’ experience in;
- Administration in a Higher Education environment;
- Rendering services to students with disabilities;
- Occupational Health and Safety;
- First aid.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
- A comprehensive CV;
- Certified copies of qualifications;

CLOSING DATE: 7 November 2024
- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised positions._



  • Pretoria, Gauteng, South Africa Eskom Communications Full time

    Job Title: Senior Administrative Assistant - RoshervilleWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Eskom Communications in Rosherville. This is an exciting opportunity for a motivated individual to take on a challenging role that requires exceptional organizational, communication, and problem-solving...


  • Pretoria, Gauteng, South Africa Dante Personnel Full time

    Job Description: As a Senior Bookkeeping and Administrative Assistant, you will be responsible for providing administrative support to the Managing Director and ensuring the smooth operation of the office. This includes tasks such as answering phone calls, responding to emails, and preparing documents.Responsibilities:Provide administrative support to the...


  • Pretoria, Gauteng, South Africa Professional Career Services Full time

    Job OverviewAt Professional Career Services, we are seeking an experienced Senior Sales Administrator Assistant to support our sales team in managing sales leads, delivering presentations, maintaining customer databases, and performing various administrative tasks.Key Responsibilities:Provide administrative support to the sales team, including data entry,...

  • Executive Assistant

    2 weeks ago


    Pretoria, Gauteng, South Africa Eskom Communications Full time

    Job SummaryEskom Communications seeks a highly skilled Executive Assistant to support our administrative functions. This role will be responsible for providing exceptional secretarial and administrative services, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to senior managementManage correspondence, emails, and...


  • Pretoria, Gauteng, South Africa Midvaal Recruitment Full time

    Job DescriptionMidvaal Recruitment is seeking a highly skilled Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support, managing finances, and coordinating company activities.The ideal candidate will have strong experience in budgeting, financial management, and operational management....


  • Pretoria, South Africa University of Pretoria Full time

    **UP Professional and Support**: **DEPARTMENT** **OF** **LIBRARY** **SERVICES**: **SENIOR MANAGEMENT ASSISTANT**: **PEROMNES POST LEVEL 9**: - The University of Pretoria's commitment to quality makes us one of the top research Universities_ _in_ _the_ _country_ _and_ _gives_ _us_ _a_ _competitive_ _advantage_ _in_ _international_ _science_ _and technology...


  • Pretoria, Gauteng, South Africa City Property Administration Ltd Full time

    About the RoleWe are seeking an experienced Payroll Administrator Assistant to join our team at City Property Administration Ltd in Gauteng, Pretoria.Job OverviewThis is a challenging and rewarding role that involves managing payroll-related data and performing general administration duties.Main ResponsibilitiesPayroll Management: Request and receive new...


  • Pretoria, Gauteng, South Africa Dante Personnel Full time

    About the RoleWe are seeking a highly skilled and motivated Senior Financial Administrator to join our team at Dante Personnel East Rand.Key Responsibilities:As a Senior Financial Administrator, you will be responsible for assisting in the preparation of financial statements, maintaining accurate records, and performing various administrative...


  • Pretoria, South Africa DELTAMUNE Full time

    **Administrative Assistant**: **Position: Administrative Assistant** **Department**: Business Development - Sales **Location**:Roodeplaat, Pretoria **Reports to**:Business Development Manager **Classification**:Temporary ————— ————— **Please take note**: - _Company may expire jobs at their own discretion._ **Position...


  • Pretoria, South Africa Freshcut Full time

    Job Title: Administrative Assistant - Providing general administrative support to the team. - Handling invoicing tasks, including preparing and sending invoices to clients. - Capturing orders into our production planner system accurately and efficiently. - Assisting with organizing and maintaining office records and files. - Engaging with clients on a...


  • Pretoria, South Africa DELTAMUNE Full time

    **Senior Inventory Administrator**: **Position: Senior Inventory Administrator** **Department**:Supply Chain **Location**:Roodeplaat, Pretoria **Reports to**:Supply Chain Manager **Classification**:Permanent ————— ————— **Please take note**: - This position is being re-advertised by the company. - _Company may expire jobs at their...


  • Pretoria, Gauteng, South Africa Midvaal Recruitment Full time

    Key ResponsibilitiesWe are looking for a Senior Marketing Administrator to manage and update all social media accounts, create and schedule social media content, and build a community around our brand.This role also involves identifying missing content on our website and collaborating with the Marketing Assistant to post new content.


  • Pretoria, South Africa IFC Systems Corporation Full time

    **Administrative Assistant** **Job #**: - req29994**Organization**: - World Bank**Sector**: - General Services**Grade**: - GB**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Pretoria,South Africa**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/4/2024 (MM/DD/YYYY) at...


  • Pretoria, Gauteng, South Africa Kamo Placements Full time

    Job Title: Senior Legal AdministratorJob Summary:We are seeking a highly skilled and experienced Senior Legal Administrator to join our team at Kamo Placements. The successful candidate will be responsible for providing administrative support to our legal department, ensuring the smooth operation of our legal functions.Key Responsibilities:* Provide...


  • Pretoria, South Africa TheGo2Guys Full time

    **Administrative Assistant** **Responsibilities** - Handle and coordinate active calendars - Ensure file organization based on office protocol - Basic Admin - Hire Contracts - Debt Collection - Assist with Marketing **Qualifications** - Ability to multitask - Proficient in Microsoft Office Suite - 2 Years relevant experience - Knowledge on Plant...


  • Pretoria, Gauteng, South Africa Germatic Full time

    Job Title: Senior Administrative CoordinatorGermatic is seeking a highly skilled and organized individual to fill the role of Senior Administrative Coordinator. As a key member of our team, you will be responsible for managing various administrative tasks, ensuring seamless day-to-day operations.About This OpportunityWe are offering a competitive salary...


  • Pretoria, South Africa World Bank Group Full time

    **Job #**: - req29994**Organization**: - World Bank**Sector**: - General Services**Grade**: - GB**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Pretoria,South Africa**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/4/2024 (MM/DD/YYYY) at 11:59pm UTC**Description** The...


  • Pretoria, South Africa CTU Career Chatz Full time

    **Job Summary**: The Senior IT Administrator role is a pivotal engineering position within our ICT Department, focusing on the comprehensive management, implementation, and safeguarding of all technology assets at a group level. This encompasses networks, servers, cloud platforms, end-user computing, and security infrastructure. The role involves providing...


  • Pretoria, South Africa Hello Group Recruitment Full time

    **Job Advert Summary**: Some people are happy to go through life in a comfortable bubble, and that is great, we don’t judge, but at Hello Group we believe that if we can change lives, it’s a day well-lived. We change lives every minute of the day, literally. For us, we do not go to work each day, we go to a place where “grown-ups” are fuelled by a...


  • Pretoria, South Africa World Bank Group Full time

    The World Bank is seeking a highly organized and energized professional, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as an Administrative Assistant in the World Bank South Africa based in Pretoria. **Purpose and Scope of the Position** The Administrative Assistant will be based...