Senior Management Assistant

2 months ago


Pretoria, South Africa University of Pretoria Full time

**UP Professional and Support**:
**DEPARTMENT** **OF** **LIBRARY** **SERVICES**:
**SENIOR MANAGEMENT ASSISTANT**:
**PEROMNES POST LEVEL 9**:
- The University of Pretoria's commitment to quality makes us one of the top research Universities_ _in_ _the_ _country_ _and_ _gives_ _us_ _a_ _competitive_ _advantage_ _in_ _international_ _science_ _and technology development._

**RESPONSIBILITIES**:
The incumbent will provide comprehensive secretarial and administrative service to the Office of the Director of Library Services and to some Deputy Directors’ within the Department. This includes, but is not limited to:

- Administrative and secretarial support;
- Relations Management and liaison;
- Stakeholder and user engagement;
- Efficient handling of correspondence and related communication;
- Maintaining an efficient and accurate record keeping and filing system (electronic & paper);
- Act as secretariat for committees and meetings;
- Financial administration;
- Handling all travel arrangements and logistics for business travel;
- Assist with departmental publications, e.g. Newsletter;
- Managing ad hoc projects;
- Understanding of Higher Education landscape.

**MINIMUM**

**REQUIREMENTS**:

- A three-year secretarial/office administration diploma or a relevant three-year qualification;
- A minimum of three years’ secretarial/relevant experience, ideally in the office of a senior manager which includes:

- Office administration/management;
- Financial administration and management;
- Secretarial work (drafting correspondence, diary management, records management/keeping and filing).
- At least one-year secretarial experience in a senior manager’s office in an academic environment.

**REQUIRED** **COMPETENCIES** **(SKILLS,** **KNOWLEDGE** **AND** **BEHAVIOURAL **ATTRIBUTES)**:

- Expert knowledge of spoken and written communication skills;
- Proficiency in office etiquette and netiquette;
- Expert knowledge of MS Office Suite and Google product suites;
- Knowledge of filing protocols and, records management;
- Understanding of knowledge management principles,
- Knowledge in electronic diary and mail management;
- Ability to work independently and under pressure;
- Ability to manage time effectively.
- Attention to detail.

**ADDED** **ADVANTAGES** **AND** **PREFERENCES**:

- A relevant Bachelor’s degree;
- A minimum of five years’ experience as a Senior Secretary or Personal Assistant (in a senior management office) in a higher education environment or in a Library environment;
- A valid driver’s license.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.-
- A comprehensive CV;
- Certified copies of qualifications;

CLOSING DATE: 2 December 2024-
- The_ _University_ _of_ _Pretoria_ _is_ _committed_ _to_ _equality,_ _employment_ _equity_ _and_ _diversity._
- represented designated groups._- The_ _University_ _of_ _Pretoria_ _reserves_ _the_ _right_ _to_ _not_ _fill_ _the_ _advertised_ _positions._



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