Senior Management Assistant

6 days ago


Pretoria, South Africa University of Pretoria Full time

**UP Professional and Support**:
**DEPARTMENT** **OF** **LIBRARY** **SERVICES**:
**SENIOR MANAGEMENT ASSISTANT**:
**PEROMNES POST LEVEL 9**:
- The University of Pretoria's commitment to quality makes us one of the top research Universities_ _in_ _the_ _country_ _and_ _gives_ _us_ _a_ _competitive_ _advantage_ _in_ _international_ _science_ _and technology development._

**RESPONSIBILITIES**:
The incumbent will provide comprehensive secretarial and administrative service to the Office of the Director of Library Services and to some Deputy Directors’ within the Department. This includes, but is not limited to:

- Administrative and secretarial support;
- Relations Management and liaison;
- Stakeholder and user engagement;
- Efficient handling of correspondence and related communication;
- Maintaining an efficient and accurate record keeping and filing system (electronic & paper);
- Act as secretariat for committees and meetings;
- Financial administration;
- Handling all travel arrangements and logistics for business travel;
- Assist with departmental publications, e.g. Newsletter;
- Managing ad hoc projects;
- Understanding of Higher Education landscape.

**MINIMUM**

**REQUIREMENTS**:

- A three-year secretarial/office administration diploma or a relevant three-year qualification;
- A minimum of three years’ secretarial/relevant experience, ideally in the office of a senior manager which includes:

- Office administration/management;
- Financial administration and management;
- Secretarial work (drafting correspondence, diary management, records management/keeping and filing).
- At least one-year secretarial experience in a senior manager’s office in an academic environment.

**REQUIRED** **COMPETENCIES** **(SKILLS,** **KNOWLEDGE** **AND** **BEHAVIOURAL **ATTRIBUTES)**:

- Expert knowledge of spoken and written communication skills;
- Proficiency in office etiquette and netiquette;
- Expert knowledge of MS Office Suite and Google product suites;
- Knowledge of filing protocols and, records management;
- Understanding of knowledge management principles,
- Knowledge in electronic diary and mail management;
- Ability to work independently and under pressure;
- Ability to manage time effectively.
- Attention to detail.

**ADDED** **ADVANTAGES** **AND** **PREFERENCES**:

- A relevant Bachelor’s degree;
- A minimum of five years’ experience as a Senior Secretary or Personal Assistant (in a senior management office) in a higher education environment or in a Library environment;
- A valid driver’s license.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.-
- A comprehensive CV;
- Certified copies of qualifications;

CLOSING DATE: 2 December 2024-
- The_ _University_ _of_ _Pretoria_ _is_ _committed_ _to_ _equality,_ _employment_ _equity_ _and_ _diversity._
- represented designated groups._- The_ _University_ _of_ _Pretoria_ _reserves_ _the_ _right_ _to_ _not_ _fill_ _the_ _advertised_ _positions._



  • Pretoria, Gauteng, South Africa Ubuntu Resource Management Full time

    Job Title: Senior Installation Team ManagerBased in Pretoria, we are seeking a skilled Senior Installation Team Manager to join our team at Ubuntu Resource Management.Job Summary:We are looking for an experienced and results-driven Senior Installation Team Manager to oversee the installation of equipment and cabling. The ideal candidate will have a strong...


  • Pretoria, Gauteng, South Africa Phaki Personnel Management Services Full time

    Job Title: Senior Manager of Technology and InnovationWe are seeking a highly skilled Senior Manager of Technology and Innovation to join our team at Phaki Personnel Management Services.About the Role:This is an exciting opportunity for a seasoned professional to lead the development and deployment of systems, programming, technology-based learning, and...


  • Pretoria, Gauteng, South Africa Phaki Personnel Management Services Full time

    Job SummaryWe are seeking a highly skilled Senior Software Development Manager to join our team at Phaki Personnel Management Services. The successful candidate will be responsible for leading the development of software applications for desktops and mobile devices, ensuring they meet user and business requirements.Key Responsibilities:Manage the development...


  • Pretoria, South Africa Trafalgar Property Management (Pty) Ltd Full time

    **Are you an experienced accounting professional with a passion for delivering world-class financial management services and have people skills to manage a team of accountants?** **Trafalgar, a leading property management company, is seeking a highly skilled Senior Accounting Supervisory Manager to join our team in Pretoria, Gauteng.** **Purpose**: As the...


  • Pretoria, Gauteng, South Africa Phaki Personnel Management Services Full time

    {"Responsibilities": "Jobs Fund Regulatory FrameworkPrepare and maintain mandated documents as required. Review Jobs Fund policies for alignment with accounting standards and provide explanations on processes and techniques and recommend actions.Assist Jobs Fund staff in interpreting laws, rules, and regulations, and clarifying procedures. Assist the Jobs...


  • Pretoria, Gauteng, South Africa RPO Recruitment Full time

    We are seeking a highly skilled and motivated Senior Accounting Assistant to join our team at RPO Recruitment. The successful candidate will work closely with senior accountants and managers to gain practical experience in the field of accounting while completing their SAICA training requirements.Responsibilities:Assisting in the preparation of financial...


  • Pretoria, South Africa Status Asset Management Full time

    Are you an expert in planning and providing extensive support to Executive Management? Do you get along well with people and are your written/verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because WE’RE HIRING! It’s our mission to unleash the potential in our team, and we know that...


  • Pretoria, Gauteng, South Africa People Dimension Full time

    Job Title: Senior Logistics Coordinator AssistantWe are seeking a highly motivated and organized individual to join our team as a Senior Logistics Coordinator Assistant at People Dimension.About Us:At People Dimension, we pride ourselves on providing exceptional services to our clients. As a member of our team, you will have the opportunity to work with a...


  • Pretoria, South Africa Pillango Placements Full time

    **Gauteng**, PTA - East** **R 33000 - R 36000 Monthly Cost To Company** We are looking for a **Senior Payroll Assistant** to join our client, a large and established company in Waterkloof, to assist in **Payroll and HR** duties. The purpose of this role if so run with the full payroll function of multiple branches under the umbrella company as well as...


  • Pretoria, South Africa Red Rock Recruitment Full time

    Our client a Luxury Hotel that is very well known in Pretoria is currently looking to employ an Assistant Facility Manager to start soonest**Duties**: - It will be the ultimate responsibility of the Assistant Facilities Manager to report to and assist the Facilities Manager in the process of maintaining and facilitating the process and functions of the core...


  • Pretoria, South Africa Bonafide Human Capital (Pty) Ltd Full time

    Our well known Transport Company client is looking to employ an African Female Assistant Accounting Manager for their Business Unit in Tshwane. **JOB REQUIREMENTS** - The ideal applicant will possess the following: - _ - 3-4 year Accounting Diploma/Degree (preferably Honours), majoring in Financial Accounting - Completed articles with a reputable...

  • Personal Assistant

    6 months ago


    Pretoria, South Africa South African Reserve Bank Full time

    -To provide personal administrative support and assistance to the Head of Department and business units within the International Economic Relations Research and Policy (IERPD) of the South African Reserve Bank (SARB). -Detailed Description Manage and maintain the Head of Department’s and senior managers’ diaries including logístical arrangements for...


  • Pretoria, South Africa Bonafide Human Capital Full time

    Our well known Transport Company client is looking to employ an experienced African Female Assistant Accounting Manager for their Business Unit in Tshwane. **JOB REQUIREMENTS** - The ideal applicant will possess the following: - _ - 3-4 year Accounting Diploma/Degree (preferably Honours), majoring in Financial Accounting - Completed articles with a...


  • Pretoria, Gauteng, South Africa Professional Career Services Full time

    Job OverviewAt Professional Career Services, we are seeking an experienced Senior Sales Administrator Assistant to support our sales team in managing sales leads, delivering presentations, maintaining customer databases, and performing various administrative tasks.Key Responsibilities:Provide administrative support to the sales team, including data entry,...


  • Pretoria, South Africa Tsebo Group Full time

    **About Us**: We are seeking an **Assistant Catering Manager** to join our team. This role involves supporting the manager with daily management tasks to ensure our catering service meets required standards. Additionally, you will help supervise kitchen operations, oversee **health and safety protocols**, and maintain all necessary documentation, even in the...


  • Pretoria, South Africa Mshindi Consulting Full time

    **SENIOR ADMINISTRATIVE ASSISTANT** **1 MONTH CONTRACT!!** **QUALIFICATIONS AND EXPERIENCE** 3 Years tertiary qualification. **(Non**-Negotiable) **A **minimum of 2 years' **experience - **preferably in an educational environment will be an added advantage. Communication skills (written and verbal) & Strong computer **skills**. Knowledge **of...


  • Pretoria, South Africa Bidvest Facilities Management Full time

    **ROLE PURPOSE** To carry out timeous and quality planned, preventative and emergency maintenance on all specified equipment to give effect to the business maintenance strategy and Client service standards **MAIN OUTPUTS** - Report for on-site maintenance work and obtain off-site check out on job cards, as per Client and Company requirements - Deliver...


  • Pretoria, South Africa University of Pretoria Full time

    **UP Professional and Support**: DEPARTMENT OF STUDENT AFFAIRS ACCESS, DISABILITY AND INCLUSION SERVICES SENIOR ADMINISTRATIVE ASSISTANT PEROMNES POST LEVEL 11- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology...


  • Pretoria, South Africa Food Lovers Market Full time

    Menlo Park, Gauteng - Permanent 8 hrs p/day - Work schedule: As Needed - TBC p/month - Start date: ASAP Job description This is a summary of what the job involves to help you decide if you are a good fit. **We are looking for an Assistant Store Manager to join our team! - As Assistant Store Manager, your responsibilities include overseeing work schedules,...

  • Personal Assistant

    1 month ago


    Pretoria, South Africa Virago Recruitment Full time

    Law firm seeking a highly organized and detail-oriented Personal Assistant with a background in finance, diary management, and document drafting to join our dynamic legal team. **Key Responsibilities**: Manage the daily diary and schedule of senior legal professionals, coordinating appointments, meetings, and travel arrangements. Assist with financial tasks,...