Retail Leasing Manager X2

6 months ago

Sandton, South Africa Synergy Jobs (Pty) Ltd Full time

**POSITION**:Retail Leasing Manager

**LOCATION**:Sandton

**EE**:Open to all

**Purpose of the job**
Negotiating and sourcing all related retail leasing functions for portfolio and new developments within the group.

**KPA AND KPI**
**Proposal and Lease Preparation**
- Ensure that Lease Proposals are signed correctly and all approvals in place
- Compile Tenant files for all Tenants
- Draft and send Tenant Releases to Tenant co-ordinator, QS and Architect
- Accurate typing and administration of Lease Agreements
- Follow up on outstanding Leases
- Follow up on outstanding Deposits / IBG Is
- Follow up on outstanding FICA documents
- Resolve any lease related queries with tenants
- Obtaining necessary approvals where required from Development
- Manager, Legal Manager or Landlord
- Be in charge of lease register
- Professional tenant liaison

**Proposal and Lease Finalisation**
- Generate, compile and audit Lease agreements in accordance with signed Offer to lease
- Distribute and monitor signature of Lease agreements
- Forward Lease Agreements to Landlord for signature
- Distribute copies to tenants and original lease agreements to relevant management company
- Ensure accurate storage and security of original documentation
- Ensure that all lease administration costs are raised
- Ensure Tenant Installation invoices are received and signed off by Tenant co-ordinator
- Forward Tenant Installation invoices to QS and Finance for payment

**Lease Finalisation**
- Generate, compile and audit Lease agreements in accordance with signed Offer to lease and the company lease schedule
- Distribute and monitor signature of Lease agreement by Landlord

**Finance & Budgets**
- Ensure that Income and Leasing schedule of developments is always updated with latest comments
- Compile accurate lease commission calculations to be forwarded to the General Manager
- Ensure that commission is paid to Retail department by
- Developments / applicable Landlord
- Ensure that lease administration costs are paid to Retail and that Retail budget is updated accordingly
- Provide finance with information to raise invoices for external clients — payable to Retail
- Follow up on payments from external clients

**Reporting**
- Compile accurate lease commission calculations to be forwarded to the Retail Administration Manager
- Accurately perform monthly audit reports regarding all signed leases including commission claims received to ensure that the legal department criteria have been met and implemented
- Do preparation for outstanding lease meeting with Retail Team and Brokers
- Ensure that commission calculations are correct
- Prepare stamp duty calculations (where applicable)
- Ensure that Developments are refunded stamp duty paid on behalf of Landlord

**General Duties**
- Update tenant contact details
- Filing and administration
- Contact new prospective tenants and forward them information on developments
- Perform all any other duties as reasonably required from time to time by the Divisional Head
- Filing systems to be accurate and in order
- Arranging admin associated with business travel e.g., delivery and collection of documents Manage calendar
- Internet literate
- Advanced Excel, Word & PowerPoint
- Advantage Pims knowledge and use thereof

**SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION**
**Important Characteristics**
- Excellent communication and interpersonal skills on all levels.
- Strong negotiations and Leasing skills.
- Dynamic and enthusiastic
- The ability to interact professionally with tenants
- Competent time management skills
- Professional attitude and capability and personal initiative Be deadline driven

**Skills**
- Budgeting & Financial Management, Business writing skills (specs
- & house rules), People management skills are essential
- A valid Driver's license and own transport is essential
- Strong Proficiency in relevant computer packages (MS Office) and software packages
- Excellent attention to detail and numerate accuracy

**QUALIFICATIONS AND EXPERIENCE**
**Qualifications**
- Grade 12 (Matric), Relevant Diploma or Degree

**Experience**
- 3 years' experience in retail leasing
- Shopping Centre experience is an advantage
- Retail experience is an essential
- Relevant Fidelity Fund qualifications would be advantages
- Strong personal relationships with national tenants

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