Assistant Administrator

2 weeks ago


Hoedspruit, South Africa HotelJobs.co.za Full time

**Hospitality and Outdoor - New Vacancy - Admin Assistant**

**Hoedspruit, Limpopo**

This is a live out position

**Requirements**:

- Grade 12
- Driver’s License + Own Transport
- Computer literate - Microsoft Office (Excel and Outlook)
- 3 years prior admin experience
- Able to work Monday - Friday, from 9 am - 3 pm.

**Responsibilities**:

- Assist with day-to-day administrative functions and support the management team.
- Handle correspondence and maintain professional communication with suppliers and clients.
- Manage the entry process, including accurate billing, completion of indemnity forms, and compliance with lodge procedures.
- Verify and process quotes, orders, delivery notes, and invoices accurately.
- Maintain a well-organized filing system for documentation (both physical and digital).
- Prepare and distribute management schedules, reports, and other required documents.
- Monitor the CCTV cameras and after-hours use of entrance gate and submit required reporting
- Oversee and maintain stock control systems to ensure proper tracking of items
- Assist in maintaining a Fixed Asset Register, including regular verification and inspections.
- Weekly and monthly reporting of passenger/guest numbers entering the Reserve.
- Provide outstanding service to everyone entering the gate
- Ensure that the security personnel follow the correct entry and exit procedures for all users of the gate and assist with queries.
- Oversee the maintenance of the solar system, generator and the Reserve Gate and Office.
- Perform routine errands and assist with ad hoc tasks to ensure operational continuity.



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