Coordinator: Academic Scheduling

1 week ago

Pretoria, South Africa University of Pretoria Full time

RESPONSIBILITIES:

- Scheduling:

- Schedule activities in line with the scheduling needs and requests pertaining to the existing and new curriculums; and the plan and implement the scheduling activities at the respective UP campuses;
- Attend meetings to discuss and interpret the academic regulation amendments approved by Faculty Board and Senate; and provide input regarding the implications for scheduling of modules;
- Compile pre-set practical, examination, and test timetables for the designated campuses, using Syllabus Plus, Resource Booker and PeopleSoft;
- Consult academic staff at the respective faculties/academic departments regarding the setting up, coordination and implementation of timetables for the practical classes for students;
- Verify all information before the start of each semester;
- Ensure that students with special needs are accommodated for practical classes;
- Provide Laboratory Assistants with finalised class lists of students before the start of each semester;
- Liaise with relevant faculty academic and administrative staff and departmental coordinators, during the preparatory scheduling processes (undergraduate, postgraduate, supplementary and final examinations and tests);
- Plan and synchronise information, and schedule academic activities (practical classes, undergraduate test timetables, specified Engineering test weeks, undergraduate and postgraduate final and supplementary examination timetables) for the designated campuses, in collaboration with approved academic regulation amendment proposals;
- Submit undergraduate and postgraduate draft, and final, test and examination timetables (including the optimal allocation of student numbers to venues) to all respective faculties/departments, and include any valid scheduling requests for changes to the timetables;
- Provide the faculty academic and administrative staff, and Invigilation office, with scheduling information regarding all tests and examinations;
- Inform relevant staff members of the publication date of the final timetables and steps to access the information;
- Coordinate and manage the booking of venues for orientation week, Summer and Winter School classes, and that the correct information is collated and published on PeopleSoft;
- Timetable Committee, ad hoc venue bookings and training:

- Assist with the preparation and distribution of the agenda and minutes for the Timetable Committee, and ensure that all approved documents are archived;
- Coordinate the ad hoc venue bookings for academic activities at the designated campuses;
- Assist the Scheduling Specialist with all scheduling related matters;
- Provide ongoing training for existing (academic and administrative) and new staff members on the scheduling software (Syllabus Plus, People Soft and Resource Booker); on the designated campuses.

MINIMUM REQUIREMENTS:

- A relevant Bachelor’s/BTech degree, with:

- A total of three years’ experience in:

- Test and examination timetable scheduling; and venue bookings;
- Working with PeopleSoft and Syllabus Plus software;

OR
- A relevant 3-year National Diploma, with:

- A total of five years’ experience in:

- Test and examination timetable scheduling; and venue bookings;
- Working with PeopleSoft and Syllabus Plus software.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Knowledge competencies:

- Institutional knowledge and departmental objectives;
- Institutional and faculty-specific examination policies;
- Awareness of how academic programmes, modules and teaching modes are integrated;
- Awareness of all available lecture, test, examination and practical facilities (and venues) at UP;
- Awareness of available teaching aids and general equipment in venues;
- Lecture venue booking program (Resource Booker);
- Knowledge of:

- UP administrative systems and processes;
- Webpage maintenance and HTML;
- The higher education environment;
- Curriculum and programme compilation;
- Faculty board agendas, minutes and academic proposals;
- UP policies, rules and regulations;
- Faculty administrative processes;
- Technical competencies:

- Scheduling skills;
- Secretarial skills;
- Computer skills: PeopleSoft, Syllabus Plus, MS Office, Adobe Acrobat Pro and Resource Booker (venue bookings);
- Behavioural competencies:

- Ability to communicate and maintain high levels of integrity and ethical standards when liaising with role players;
- Numerical skills;
- Pay attention to detail.

ADDED ADVANTAGES AND PREFERENCES:

- Relevant Honours degree;
- A total of five years’ experience in:

- Scheduling lecture timetables (using PeopleSoft and Syllabus Plus);
- Report writing.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
- A comprehensive CV;
- Certified copies of qualifications;

CLOSING DATE:

  • Scheduling Coordinator

    7 months ago

    Pretoria, South Africa Axiom Private Tutoring Company Full time

    **Job Title**:Scheduling Coordinator **Department**: Administration **Reporting To**: Head of Administration We are looking for dynamic, hardworking and business minded individuals who are not afraid of putting their shoulders to the wheel. Our fast paced, high-pressure environment requires someone with managerial skills willing to work long hours as we...

  • Senior Assistant Director: Academic Programmes and

    7 months ago

    Pretoria, South Africa University of Pretoria Full time

    **UP Professional and Support**: DEPARTMENT OF ENROLMENT AND STUDENT ADMINISTRATION SENIOR ASSISTANT DIRECTOR: ACADEMIC PROGRAMMES AND SCHEDULING PEROMNES POST LEVEL 5- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology...

  • Head: Academic

    3 days ago

    Pretoria, South Africa Vega School Full time

    **The IIE's Vega School Pretoria Campus** has a vacancy for a Head: Academic **Reporting to**: Campus Head **Qualification**: - Minimum of Postgraduate Diploma/ Bachelors Degree/ Honours Degree in Teaching Methodology or Subject Specialisation. - Masters Degree advantageous. **Experience**: - Minimum 3 years management experience with 6 years teaching...

  • Senior Assistant Director: Academic Programmes and

    7 months ago

    Pretoria, South Africa University of Pretoria Full time

    **UP Professional and Support**: DEPARTMENT OF ENROLMENT AND STUDENT ADMINISTRATION SENIOR ASSISTANT DIRECTOR: ACADEMIC PROGRAMMES AND SCHEDULING PEROMNES POST LEVEL 5- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology...

  • Planning and Scheduling Co-ordinator

    4 days ago

    Pretoria, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Senior Planning and Scheduling Co-ordinator **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide...

  • Planning and Scheduling Co-ordinator

    4 months ago

    Pretoria, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Senior Planning and Scheduling Co-ordinator **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide...

  • Academic Support Co-ordinator

    2 weeks ago

    Pretoria, South Africa Vega School Full time

    **Job Purpose**: The Academic Support Co-Ordinator is responsible for the day to day administrative management of the campus academic team as well as academic administrative support to the Academic Co-navigator so that the academic team can focus on academic specific outputs in line with organisational goals. **Education**: Minimum of a National...

  • Academic Governance Professional

    1 month ago

    Pretoria, Gauteng, South Africa CTU Career Chatz Full time

    At CTU Career Chatz, we are seeking an exceptional Academic Governance Professional to join our team. As the ideal candidate, you will be responsible for implementing and managing Academic Legislative and Regulatory Requirements applicable to the Registrar's Office. You will develop and implement policies and procedural development in line with National...

  • Academic Support Co-ordinator

    2 months ago

    Pretoria, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Head: Academic **The IIE's Vega** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications...

  • Academic Support Co-ordinator

    4 months ago

    Pretoria, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Head: Academic **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Senior Academic Administrator

    1 month ago

    Pretoria, Gauteng, South Africa CTU Career Chatz Full time

    Job Summary:We are seeking a highly experienced Senior Academic Administrator to join our team at CTU Career Chatz. This is an exceptional opportunity for a skilled professional to take on a senior leadership role in the Registrars Office.About the Role:The successful candidate will be responsible for implementing and managing Academic Legislative and...

  • Scheduler

    2 days ago

    Pretoria, South Africa Herotel Full time

    Applications are invited for the **Scheduler **position to be based in **(enter town / region)** **PURPOSE OF THE ROLE**: Schedulers are responsible for coordinating Field Service Teams booking and confirming client appointments and assisting them by providing high-quality customer service. Ensuring effective utilisation of the fleet and communication...

  • Scheduler

    7 months ago

    Pretoria, South Africa Herotel Full time

    Applications are invited for the **Scheduler **position to be based in **Tshwane.** **PURPOSE OF THE ROLE**: Schedulers are responsible for coordinating Field Service Teams booking and confirming client appointments and assisting them by providing high-quality customer service. Ensuring effective utilisation of the fleet and communication between clients...

  • Academic Manager

    3 months ago

    Pretoria, South Africa STADIO Higher Education Full time

    Background Stadio is a multi-campus higher education institution with a national footprint, as well as hosting several student support centres in South Africa and Namibia. Stadio endeavours to widen access to top quality higher education and highlight the importance of equipping graduates with accredited qualifications that are recognised by industry. Stadio...

  • Academic Support Co-ordinator

    8 months ago

    Pretoria, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Head: Academic **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications...

  • Academic Manager

    3 months ago

    Pretoria, South Africa STADIO Higher Education Full time

    Background Stadio is a multi-campus higher education institution with a national footprint, as well as hosting several student support centres in South Africa and Namibia. Stadio endeavours to widen access to top quality higher education and highlight the importance of equipping graduates with accredited qualifications that are recognised by industry. Stadio...

  • Academic Operations Administrator

    2 days ago

    Pretoria, South Africa Vega School Full time

    **Job Purpose**: To support Head: Academic Operations and Student Relations Co-Ordinator with student administration.** Working Hours**: 08:00 - 17:00 Monday to Friday **Education**: Grade 12 Higher Certificate/ Diploma in Office Administration - Functional Competencies:_ - Attention to detail - Organised - Computer Literate - People skills **Work...

  • Academic Operations Administrator

    2 weeks ago

    Pretoria, South Africa Vega School Full time

    **Job Purpose**: To support Head: Academic Operations and Student Relations Co-Ordinator with student administration. **Working Hours**: 08:00 - 17:00 Monday to Friday **Education**: Grade 12 Higher Certificate/ Diploma in Office Administration - Functional Competencies:_ - Attention to detail - Organised - Computer Literate - People skills **Work...

  • General Manager

    7 months ago

    Pretoria, South Africa Kontak Recruitment SA Full time

    Hatfield, Pretoria **General Manager - Academic Attire** **R15 000 - R20 000** **Pretoria** **Permanent** **Bonus**: Performance-based A leading company specializing in manufacturing and hiring academic attire for various educational institutions and events is seeking a general manager to oversee operations, manage a team, and ensure smooth business...

  • Scheduling Manager

    3 days ago

    Pretoria, South Africa Axiom Private Tutoring Company Full time

    **Department**: Administration **Reporting To**: Head of Administration We are looking for dynamic, hard working and business minded individuals who are not afraid of putting their shoulders to the wheel. Our fast paced, high-pressure environment requires someone with managerial skills willing to work long hours as we expand and scale up our business. This...