Contracts Manager

3 months ago

North West, South Africa Tsebo Group Full time

**About Us**:
Tsebo Facilities Solutions is looking for a Contracts Manager to provide professional and efficient supply chain support to Operations that enables Tsebo and Client Assurance and delivers in scope Service and contract Commercial outcomes.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more**. **Developing our people** - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

The purpose of this job is to collate all supplier documentation accurately and timeously while maintaining an effective control over all suppliers and adhering to company policies, procedures and general accounting practices as well as maintaining an efficient administration function in the Financial Department. To collate and record all pass-through costs invoices and to produce a monthly summary of all pass-through costs.

**Duties & Responsibilities**:
**Operational/Contract Supply Chain Assurance**
- Ensure sub-contracts meet Tsebo policy and Client Assurance requirements, for example but not limited to ABAC, 37.2, HSE, Modern Slavery etc.
- Ensure sub-contracts are up to date and signed Maintain an up to to sub-contract dabase in requisite platforms, such as sharepoint portal.
- Ensure up to date screening, on-boarding and off
- boarding of all sub-contractor employees according to Tsebo and Client Assurance requirements.
- File invoices and correspondence in a methodical manner for easy access.
- Respond to supplier payment queries.

**Operational Sub-contractor Database**
- Create/maintain an Operational sub-contractor database, per Country, Region, Town, Commodity/Service
- Adopt sub-contractors onto Tsebo systems
- Source and adopt alternative sub-contractors to drive efficiency and service improvement

**Operational/Contract Efficiencies & Growth**
- Negotiate Service Level Agreements aligned to Tsebo and Client Operational Specifications
- Negotiate Rate Cards including PPMs, labour, travel, consumables
- Negotiate warranties

**Operational** **Contract** **Management**
- Pre-empt sub-contract renewals
- Responsible for contract/site specific communication to sub-contractors.
- Manage and implement, with Commercial, contract escalations and terminations
- Implement & keep up to date, with Operations
- Support Change Notes, upsells, downsells, site closures, new sites from a Contract and Sub
- contractor perspective

**Recurring** **Contracts**:

- Assist Operations as go between with central sourcing/procurement and Finance
- Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card, purchase order and quotation.
- Control and keep up to date recurring billing schedules for Finance
- Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
- Check correctness of general ledger allocation and coding of invoices against bill of quantities.
- Sign-off all invoices in respect of orders pertaining to services rendered

**Operational** **Contract** **Management**
- Pre-empt sub-contract renewals
- Responsible for contract/site specific communication to sub-contractors.
- Manage and implement, with Commercial, contract escalations and terminations
- Implement & keep up to date, with Operations
- Support Change Notes, upsells, downsells, site closures, new sites from a Contract and Sub
- contractor perspective

**Recurring** **Contracts**:

- Assist Operations as go between with central sourcing/procurement and Finance
- Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card, purchase order and quotation.
- Control and keep up to date recurring billing schedules for Finance
- Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
- Check correctness of general ledger allocation and coding of invoices against bill of quantities.

**Sub-contractor** **Performance** **Management**:

- Develop Client Operation specific sub-contractor performance management methodology
- Drive and oversee sub-contractor performance management methodology implementation across Operations
- Actively engage with key Operational sub-contractors wrt performance, screening and invoicing issues / challenges & interventions
- Ensure Tsebo and Contract Processes and Procedures wrt Supply Chain are rolled out to all geographies

*

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