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Temporary Receptionist

4 months ago

Cape Town, South Africa West Coast Personnel Full time

Published
- January 23, 2024
- Location
- Cape Town, South Africa
- Category
- Business
- Job Type
- Contract
- Salary Type
- Monthly Salary
- Salary
- Dependent on experience

**Description**:
**Job Title**: Temporary Receptionist - minimum 5 years’ experience

Duration: 3 - 6 months

**Salary**: Dependent on experience

Working hours: Monday to Friday 08h00 to 17h00 (some overtime might be applicable)

**Key Responsibilities**:

- **Reception Duties**:

- Greet and assist visitors in a professional and friendly manner.
- Answer, screen, and forward incoming calls promptly.
- Manage and organize the reception area.
- **Travel Coordination**:

- Arrange domestic and international travel for employees.
- Coordinate flights, accommodations, and transportation for business trips.
- Ensure travel itineraries align with company policies and budget constraints.
- **Switchboard Operations**:

- Operate and manage a multi-line switchboard system.
- Direct calls to the appropriate person or department.
- Handle inquiries and provide basic information to callers.
- **Administrative Support**:

- Assist with general administrative tasks as needed.
- Manage incoming and outgoing mail and packages.
- Maintain office supplies and ensure the reception area is tidy.
- Previous experience as a receptionist (minimum 5 years).
- Proven experience in handling travel arrangements and bookings a must.
- Familiarity with switchboard operations and phone systems.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Proficient in MS Office (Word, Excel, Outlook).

**Additional Requirements**:

- Ability to work independently and collaboratively in a team.
- Professional and presentable appearance.
- Strong attention to detail and problem-solving skills.
- Flexibility to adapt to changing priorities and responsibilities.

**How to Apply**:

- Note: This is a temporary position with the possibility of extension based on business needs._

Thank you for considering this position.