Contact Centre Manager

2 weeks ago


Rosebank, South Africa HRInsync Full time

**Contact Centre Manager**

**Company**

A well-established International Company in the Travel Industry is looking for Contact Centre Manager to join their team.

**Purpose**

Working alongside the Managing Director and global stakeholders, the Contact Centre Manager is responsible for leading and managing a world-class Contact Centre environment. This role focuses on overseeing the team responsible for reservations and online/back-office support related to reservations, ensuring exceptional customer service for all company brands represented across different regions. The Contact Centre Manager will work rotational shifts to effectively manage the team's operations. As the Contact Centre Manager, you will be accountable for all aspects of the contact centre's functioning, from implementation to servicing bookings received through various contact channels. Leading by example, you will motivate and manage the team, fostering a customer-centric culture and establishing and enforcing the highest customer service standards. You will champion a unified approach to service delivery, promoting "one best way to ensure consistency in both service and information provided to customers.

**Responsibilities**:
In this role, you will Team Development and Service Excellence:

- Percentage increase in team members exhibiting service excellence behaviours
- Average customer satisfaction score for the team
- Team members successfully trained and onboarded

Customer Service Performance:

- Customer satisfaction scores and feedback.
- Average response time for customer inquiries or requests.
- First contact resolution rate.

Stakeholder Engagement and Collaboration:

- Proactive suggestions or ideas shared with stakeholders for continuous improvement.
- Delivery of successful global initiatives implemented.
Feedback received from global regions on effectiveness of implemented policies and procedures.
- Participates in BPO performance catch ups and meets weekly with global leaders.
Schedules meetings, arranges agendas and decks for various stakeholder meetings.
Ability to maintain confidentiality.

Performance Management and Coaching:

- Achievement of individual and team performance targets.
- Percentage increase in performance metrics and service levels.
- Number of coaching sessions conducted and documented.
- Team members' progress and achievements against goals.

Analytical Skills and Process Improvement:

- Identified operational process efficiencies implemented.
- Compliance with established targets and deadlines.
- Improved customer service metrics resulting from process improvements

Role Modelling and Product Knowledge:
Demonstrated knowledge of products and services offered.
- Adherence to established quality standards and guidelines.

Operational Efficiency:

- Compliance with established operational processes and procedures,
- Adherence to established service level agreements (SLAs) and performance metrics,

Training Needs Analysis and Feedback:

- Timely and accurate provision of training needs analysis to the Trainer.
- Effective implementation of feedback provided to enhance team performance and skills.

Passion for Service Excellence and Customer Centricity:

- Demonstrated passion for service excellence within the team.
- Increased team knowledge and understanding of regional requirements,
- Positive feedback related to the team's service and customer-centric approach.

Systems:

- Procedural and Policy Management: Formalise and maintain new and existing reservation procedures and policies, ensuring consistency and adherence within the team.
- Technology Champion: Act as a champion for Genesys and Salesforce platforms, leading training adoption efforts and conducting regular audits to ensure team proficiency and compliance.
- Product and System Knowledge: Maintain up-to-date knowledge of products, systems, and processes related to reservations, staying informed about updates and changes.
- Subject Matter Expertise: Develop yourself as a credible source of systems and product information, providing guidance and support to the team when needed.
- Error Reporting: Promptly report system and agent errors or issues to the relevant regions or managers, databases, websites, or IT support, facilitating timely corrections and preventing potential customer service disruptions.

Service:

- Multichannel Support: Ability to assist with interactions across various channels during high-demand periods, utilising strong SP skills to overcome objections and fulfil customers' requirements.
- Task Management: Ensure the team completes assigned tasks in accordance with established procedures and timeframes, maintaining productivity and meeting service level agreement
- Relationship Building: Establish and maintain effective relationships with local and global counterparts, fostering seamless support and collaboration with other regions.
- Accurate Reservation Management: Ensure the te



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