Executive Pa

2 weeks ago

Rosebank, South Africa Measured Ability Group Holdings Full time

**South Africa - Gauteng**, Rosebank**

**(Market related)**

Our client is looking a very experienced Executive Secretary to join their team. This is a fixed term contract for 3 months

**Key requirements**
- Proven minute taking track record with a minimum of 5-6 years and have worked with Senior management, Executives and Stakeholders.
- Proficient in recording, capturing accurate and comprehensive meeting minutes
- Excellent communication/writing skills
- Degree or diploma in administrator
- Attention to detail
- Time management
- MS Office proficiency

**Key functions**
- Initiate follow-ups with Stakeholders about matters arising items before the targeted deadlines
- Scheduling multiple and manage meetings (Teams, Zoom, in-person) and when required create Doodle Polls
- Verifying meeting quorums. Crafting Agendas for all meetings
- Ensuring accurate cloud based archival of minutes and Matters Arising
- Developing task/to do lists to guarantee timely completion of all tasks
- Document communications with stakeholders in a systematic manner
- Disseminate invitations to stakeholders for events
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence or other material
- Performing multifaceted general office support

For more information please contact:
**Delphine Niyigena

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