Executive Assistant

2 weeks ago

Sandton, South Africa Project Management Connection Full time

Serves as the primary point of contact amongst executives, employees, business and other external partners, including matters of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral or response, exercising judgement to reflect the Head of Tax’s style and the organisation’s policy.
- Works closely with the Head of Tax and keep the Head well-informed of upcoming commitments and responsibilities, following up appropriately. Act as a ‘barometer’ having a sense for the issues taking place in the environment and keeping the Head updated.
- Presentation/documentation preparation: Anticipate the needs of the Head in advance of meetings, presentations, etc. and drive processes to ensure timeous delivery of necessary documentation/reports. Actively manage expectations.
- A self-starter and proficient problem solver with an ability to critically assess and navigate, both independently and/or seek guidance to deliver.
- Professionalism at the highest level on all communications with internal and external stakeholders.
- Pro-active diary/calendar management and complete end to end organization of all meetings and special events (including reserving conference rooms; technical support, arranging for catering etc.). Knowledge of all aspects of hosting an audio and/or visual meeting.
- Strong listening skills: Completes and maintains minutes of meetings and action items, as requested. Follows up matters arising/ key actions coming out of meetings (e.g. regular reminders to those responsible until completion) and drives input from wider team to ensure that required output is received timeously (eg escalate to Head if deadlines unlikely to be met so that corrective action can be taken)
- Prepares written reports and communique to internal and external business partners (professional tone and strong command of business language)
- Maintain an electronic filing system according to the organisation’s document control standards and procedures. Manage certain manual files on request.

**Specific Areas of Deep Experience Required**:
**End to end local and international travel arrangements**:

- Obtain flight options, book flights, accommodation, transportation, arrange visas and preparation of travel file to include all details of travel, itineraries, locations, times of meetings, directions, as well as discussion materials
- Keep track of visas and passport requirements (as well as Head’s rewards/loyalty memberships at hotels, car hire, etc.) and arrange foreign exchange as and when required
- Co-ordinate meetings and venues, etc. in destination country

**Diary Management**:

- Screening of diary requests to ensure urgency accommodated
- Effectively co-ordinate multiple calendars (as well as multiple time zones)
- Prepare and co-ordinate agenda for internal and external meetings

**Communication**:

- Conducts research in preparation for the Head’s engagements and meetings as and when required
- Manages information flow in a discreet, timely and accurate manner
- Builds and maintains strong business relationships with internal and external stakeholders.

**Expense Management**:

- Accurate handling of all local and international travel expenses in a timely and accurate manner to ensure proof of spend submitted timeously
- Complete expense reports and process payments to allocated cost centres.
- Knowledge, Skills/Attributes and Personal Effectiveness
- Strong sense of urgency. Takes ownership and initiative
- Independent, creative, rational, logical, thinker
- Attention to detail, action oriented
- Outstanding organisational and time management skills
- Output focused: Ability to multi-task and prioritize daily workload to deliver outputs
- Excellent verbal and written communications skills
- Exercises discretion and confidentiality
- Strong personal mastery (prioritization, problem-solving, achievement, initiative)
- Strong administration skills (documentation, bookings, accuracy and quality of work)
- Large meetings/events management
- Adaptable and enjoys working in a fast-paced environment with numerous stakeholders and conflicting demands.
- High level of ownership and independence
- One step ahead: Responds to changes (finger on the pulse)
- Resilient: able to withstand demanding environment

**Requirements**:

- Requisite qualification (Project management qualification and/or core project management experience is a distinct advantage)
- Min of +/-10 years executive support experience
- Strong proficiency in full suite of PC Software (MS Office)
- Professionalism
- Detailed-oriented
- Rational decision maker
- Loyalty and Commitment
- Action-oriented
- Ownership/self-starter
- Planning & organizing skills
- Technical knowledge

**Skills**:
Confidentiality, Deliverables Management, Expectation Management, Group Problem Solving, Organizing, Organizing Meetings, Prioritization, Professional Etiquette, Project Management, Time Management, Written Communication

  • Executive Personal Assistant

    2 weeks ago

    Sandton, South Africa Edge Executive Search Full time

    Executive Personal Assistant Permanent JHB00328 ADMIN, OFFICE AND SUPPORT Gauteng, Sandton Executive Personal Assistant We have an opportunity for an Executive Personal Assistant with one of our clients in the mining industry.Requirements: Matric plus an associated tertiary qualification; Strong work ethic Highly organised with a strong focus on...

  • Executive Assistant

    4 weeks ago

    Sandton, South Africa Pele Energy Group Full time

    **The Role** The Executive Assistant will be responsible for providing comprehensive support to three executives and managing their respective office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. **Responsibilities**: -...

  • Executive Assistant

    4 weeks ago

    Sandton, South Africa Sasria Full time

    Closing Date - 2024/04/23 - Reference Number - SAS240409-1 - Job Title - Executive Assistant - Job Type - Permanent - Division - People Management - Department - Executive Manager - People Managements Office - EE Occupational Levels - Level 2 & 3: Semi-skilled - Location - Town / City - Sandton - Location - Province - Gauteng - Location - Country - South...

  • Executive Assistant

    4 weeks ago

    Sandton, South Africa Sasria Full time

    Closing Date - 2024/04/23 - Reference Number - SAS240409-2 - Job Title - Executive Assistant - Job Type - Permanent - Division - Insurance Operations - Department - Claims - EE Occupational Levels - Level 2 & 3: Semi-skilled - Location - Town / City - Sandton - Location - Province - Gauteng - Location - Country - South Africa - Job Advert Summary - As...

  • Executive Assistant

    2 weeks ago

    Sandton, South Africa Pele Energy Group Full time

    The RoleThe Executive Assistant will be responsible for providing comprehensive support to three executives and managing their respective office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.Responsibilities: Provide...

  • Executive Assistant

    2 months ago

    Sandton, South Africa Pronel Personnel Full time

    **Responsibilities**: - Manage and maintain schedules, appointments, and calendars efficiently and effectively. - Coordinate and arrange meetings, conferences, and travel arrangements, including itineraries, accommodations, and transportation. - Prepare and distribute meeting agendas, minutes, and supporting materials as needed. - Manage executive...

  • Executive Assistant

    4 days ago

    Sandton, South Africa Blue Label Telecoms Full time

    **JOB PURPOSE** **RESPONSIBILITIES** **Daily Duties** - Responsible for organizing of internal and external meetings on behalf of the executives, ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, agenda and catering etc - Draft, proofread, and manage correspondence from all Executives - Take minutes during the...

  • Executive Assistant

    2 weeks ago

    Sandton, South Africa Sasria Full time

    Closing Date 2024/04/2 Reference Number SAS Job Title Executive Assistant Job Type Permanent Division People Management Department Executive Manager People Managements Office EE Occupational Levels Level 2 & 3: Semiskilled Location Town / City Sandton Location Province Gauteng Location Country South Africa Job Advert Summary As Executive Assistant to the...

  • Executive Assistant

    3 weeks ago

    Sandton, South Africa Pele Energy Group Full time

    **The Role** Knowledge Pele is seeking and Executive Assistant who will be responsible for providing comprehensive support to the General Manager and managing their respective office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and...

  • Executive Assistant

    2 weeks ago

    Sandton, South Africa Sasria Full time

    Closing Date 2024/04/2 Reference Number SAS Job Title Executive Assistant Job Type Permanent Division Insurance Operations Department Claims EE Occupational Levels Level 2 & 3: Semiskilled Location Town / City Sandton Location Province Gauteng Location Country South Africa Job Advert Summary As Executive Assistant to the Executive Manager(s), you will be...

  • Executive Assistant

    4 weeks ago

    Sandton, South Africa Kamo Placement Full time

    Gauteng, Sandton - Annually Cost To Company (Market related, Negotiable) - As Executive Assistant to the Executive Manager(s), you will be responsible for the effective and efficient day-to-day management and organisation of the Executive Managers’ activities and business. To deliver effective comprehensive secretarial and administrative support to the...

  • Executive Assistant

    1 month ago

    Sandton, South Africa Pele Energy Group Full time

    The Role Knowledge Pele is seeking and Executive Assistant who will be responsible for providing comprehensive support to the General Manager and managing their respective office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and...

  • Executive Assistant

    4 weeks ago

    Sandton, South Africa Pele Energy Group Full time

    The Role Knowledge Pele is seeking and Executive Assistant who will be responsible for providing comprehensive support to the General Manager and managing their respective office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and...

  • Executive Assistant

    2 weeks ago

    Sandton, South Africa Pele Energy Group Full time

    The Role Knowledge Pele is seeking and Executive Assistant who will be responsible for providing comprehensive support to the General Manager and managing their respective office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and...

  • Executive Assistant

    2 weeks ago

    Sandton, South Africa Bluespec Holdings Full time

    Job Functions:1. Provide a comprehensive Executive PA service to CEO. Manage executive diary. Manage corporate credit card : purchases, functions, staff welfare, day to day office requirements. Book and manage all local and international travel arrangements. Arrange executive and clients' meetings. Research for and prepare meeting agendas. Produce...

  • Executive Assistant

    2 weeks ago

    Sandton, South Africa Blue Label Telecoms Full time

    JOB PURPOSERESPONSIBILITIESDaily Duties Responsible for organizing of internal and external meetings on behalf of the executives, ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, agenda and catering etc Draft, proofread, and manage correspondence from all Executives Take minutes during the Executive meetings...

  • Executive Assistant

    2 weeks ago

    Sandton, South Africa Kamo Placement Full time

    Gauteng, Sandton Annually Cost To Company (Market related, Negotiable) As Executive Assistant to the Executive Manager(s), you will be responsible for the effective and efficient daytoday management and organisation of the Executive Managers' activities and business.To deliver effective comprehensive secretarial and administrative support to the Executive...

  • Executive Assistant

    2 weeks ago

    Sandton, South Africa Kontak Recruitment SA Full time

    Sandton, Gauteng - AdministrativeExecutive Assistant (JB3192)Area: SandtonSalary: R to R a monthDuration: PermanentVacancy Close Date: 20 June 2023Our client, a multi-national company, is a diversified investment and holdings group with interests in multiple industries, including renewable energy, real estate, finance, mining, fintech, and technology. It...

  • Executive Assistant to CEO

    2 weeks ago

    Sandton, South Africa Metamorphosis Integrated Solutions Full time

    **Job Title: Executive Personal Assistant (PA) to the CEO** **Responsibilities**: - ** Calendar Management**: Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements. - ** Administrative Support**: Provide high-level administrative support by preparing documents, reports, presentations, and...

  • Executive Personal Assistant

    2 weeks ago

    Sandton, South Africa Growthpoint Properties Full time

    Job purposeTo provide diary and travel management for the Group Chief Executive Officer and support to the broader personal assistant team. This role will also assist the broader Executive Management with travel arrangement and administration from time to time.Duties and responsibilities Manage the diaries, meetings and travel arrangements of the Group Chief...