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Executive Personal Assistant

2 months ago

Sandton, South Africa Growthpoint Properties Full time

Job purpose

To provide diary and travel management for the Group Chief Executive Officer and support to the broader personal assistant team. This role will also assist the broader Executive Management with travel arrangement and administration from time to time.

Duties and responsibilities
- Manage the diaries, meetings and travel arrangements of the Group Chief Executive Officer and 2 other executives.
- Assist the Group Financial Director and manage output, workflow and office deadlines
- To support the CEO both administratively and with personal requests/errands
- Co-ordinate multiple internal and external meetings with ease and efficiency
- Ability and proficiency to manage various programmes such as PowerPoint, Excel a must (tech savvy) such as:

- Develop and maintain Excel spreadsheets and filing systems
- Compiling relevant information for creation of presentations
- Prepare agendas as directed and draft minutes of meetings
- Compile, collate and disseminate board and management packs
- Screen calls and answer queries where possible or re-direct to relevant person within the business
- Draft, type and dispatch the Group Chief Executive Officer’s correspondence as directed
- Undertake any other duties as requested by the Chief Executive Officer - SA
- Deal with main board of directors and directors of group companies
- General understanding of the listed environment
- To project a professional, efficient, and courteous image and work ethic

Experience
- 5 Years relevant working experience as an executive Personal Assistant at a JSE listed company or an investment bank or corporate access experience

**Qualifications**:

- Minimum Matric
- Relevant Secretarial Certificate/Diploma
- BA degree would be advantageous

Competencies and Skills
- Advanced computer literacy - proficient in Word (essential), Excel (essential) and PowerPoint (essential)
- Accurate speed typing skills
- Minute taking, shorthand - preferable
- Problem solving and sound judgment
- Ability to organise and prioritise
- Utmost attention to detail
- Strong interpersonal communication skills - an ability to interact with people at all levels
- High emotional intelligence
- Capable of working in a pressurized environment - able to occasionally work unsociable hours and with an increased workload
- Ability to multitask
- Good business sense and able to pick up concepts quickly
- Strong sense of discretion (ethical approach and commitment towards confidentiality)
- Takes own initiative and is proactive
- Broader understanding of the investor/broker community (desirable)

Working conditions

This role requires an incumbent that can, from time to time, work overtime and in a highly pressurized work environment.