Human Resource Internship

4 weeks ago

Johannesburg, South Africa Médecins Sans Frontierès Full time

**About MSF**:
Doctors without Borders (MSF) Southern Africa is a global network of principled professionals who specialise in medical humanitarian work. Driven by our common humanity and guided by medical ethics, we work together in small and large teams to respond to the medical needs of people affected by conflict, disasters, and epidemics and those excluded from healthcare.

Doctors Without Borders team members are on the ground, working directly, every day. We bear witness and describe what is happening to raise awareness about the experiences of the people we assist and the situations where we work. We alert the public to emerging crises, acute emergencies, and serious challenges, such as lack of access and exclusion from healthcare, and to mobilise support for MSF’s work and social mission, provoking change.

MSF is present in more than 70 countries, where thousands of MSF doctors, nurses, logisticians, water and sanitation experts, and other medical and non-medical professionals work together to bring essential health services to people caught in humanitarian crises.

MSF South Africa is based in Johannesburg and has an office in Cape Town. It is governed by the MSF Southern Africa Association, which comprises more than 300 members from seven countries in the region.

ROLE PURPOSE

The HR Intern role is a trainee HR administrative function that forms part of the DHR unit within the HR Team of MSF SnA. The role will work together with the HR Manager and HR Officer, providing HR administrative support throughout the employee life cycle and implementing the annual DHR operational plans for MSF SnA.

ROLE DELIVERABLES

**Key Performance Areas**

**Activities**

**Workforce Planning and Staffing**:

- Onboarding Schedule
- Opening new hard copy employee files as per the defined HR Checklist, following up on missing documentation.
- Confirm that all documents submitted have been verified by the HR Officer.
- Create Bamboo profiles for all new staff & support staff on queries on the system. Ensure that Bamboo is kept updated with all new HR information.
- Source accommodation & logistics for staff relocations.
- Update the non-SA staff visa tracker and scan updated copies of visas and passports in their files.
- Update organogram and staff board monthly and liaise with Comms for staff updates on the MSF website.
- Exit Interviews with all interns.

**Performance Management**:

- Update the evaluations tracker and open a folder per department for all evaluations received. Flag non-submissions or issues for the HR Manager to follow up on.
- Track staff due for probation evaluations a month in advance and flag to the HR Officer to follow up with the Manager/Supervisor.
- Track employee contracts ending a month in advance, flag with HR Officer to follow up.
- Assist HR Officer with conducting quality checks on all evaluations and calculations for notch increases due to employees.

**Wellness Management**:

- Support the Staff on EAP queries.
- Assist the HR Officer with all logistics for the Staff Wellness Day and all wellness events.
- Assist with all logistics for the monthly Staff Wellness talks.
- Support DHR in partnering with all units to ensure a healthy and harmonious work environment.

**Benefits & Rewards Management**
- Gather all paperwork and data required for the payroll process and submit the file to the HR Officer by the 12th of each month at the latest.
- Check that all new staff are enrolled on all benefits and provide support by explaining benefits to all staff in the Section. Follow up with HR Officer for staff not enrolled.
- Update record of flight and school fees benefits.

**Employment Relations (ER)**:

- Filing of all disciplinary sanctions and supporting documents in employee files.
- Arrange all logistics e.g. venue, IT for hearings etc.
- Advise staff on the grievance procedure to follow and support in resolving grievances.
- Follow up on HR issues raised by WPF in staff meetings with the HR manager and HR officer.
- Read through and be knowledgeable on all MSF SnA HR policies.

**General HR Administration**:

- Assist HR Officer with all DHR events by receiving briefs, liaising with service providers, and arranging all logistics to ensure the events are facilitated successfully, e.g. EE Committee Meetings and any other HR events/meetings.
- Prepare monthly HR report and send to HRM the latest 2nd monthly.
- Have a good team spirit and willingness to support other DHR staff when needed.
- Assist the HR Officer with conducting staff surveys and nomination processes.
- Ensure all HR filings are up to date, e.g., Staff files, SLAs, Consultancy Contracts, Bursaries, etc.
- Any other duties as reasonably assigned by the HR Manager.

ROLE REQUIREMENTS

**Qualifications and Experience**:

- A Degree or National Diploma in Human Resource Management, Industrial and Organisational Psychology or related field is required.
- No experience required.
- Knowledge of South African Labour Law (LRA

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