Project Coordinator and Administrator

5 months ago


Paarl, South Africa JSM Business Services Full time

Project coordinator
- Grade 12 minimum qualification and preferably a relevant tertiary qualification
- Prior work experience in an engineering/manufacturing environment would be an advantage.
- Must have the ability to work independently.
- Ability to pay attention to detail.
- Very strong verbal and written communication skills, English and Afrikaans.
- Highly organised and flexible.
- Good computer skills; MS Word, MS Excel, MS PowerPoint, MS Outlook, Internet Explorer, Adobe Acrobat
- Team Player
- Ability to work under pressure and multitask.
- Strong admin skills.
- Time-management skills, and the ability to work well in high-pressure environments.

**Duties**:

- Compile Owners Manuals for all projects
- Check whether all projects’ invoices have been paid and follow up with clients if required
- Open customer orders
- Open engineering files for the projects
- Create Installation files
- Generate safety files
- Compile Department Services Report & Engineer Lines report
- General project management admin assistance to project team
- Priority meeting preparation - Excel Documentation with feedback from all departments
- Generate weekly spares shelf BOMS
- Populate machine shop report for priority planning
- Capture daily BOM issue data on Open Works order report.
- Generate job cards for Assembly Shelves
- Handle general queries regarding lead times of priorities (From all departments)
- Prepare new weekly priority bays for the weekly change over in the workshop
- Compile project invoice summaries to track invoicing
- Manage milestone terms with agency equipment
- Arrange for samples to be obtained from clients and suppliers
- Coordinate shipping arrangements
- Update Project status report

**Salary**: R32 000,00 per month

**Education**:

- Certificate (required)

**Experience**:

- project coordination and administrative: 3 years (required)
- project administration in engineering industry: 2 years (preferred)
- project administration in a manufacturing industry: 2 years (preferred)

**Language**:

- Afrikaans and English (required)

Ability to Commute:

- Paarl, Western Cape (required)


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