Finance Assistant

2 weeks ago

Cape Town, South Africa Talent Shore Full time

**_A market-leading and award-winning recruitment agency in the UK, Germany and USA is looking for a Finance Assistant to form part of their Finance Team_**. They specialize in recruiting professionals for the built environment sector.

**_About the role_**

The Finance Assistant position is at heart of the finance team, responsible for many of the key operational activities across the function.

The strategic focus of the role is to drive continuous improvement in the following areas:
**_Finance Quality_ **- it is vital that the day-to-day financial operations are executed flawlessly. This then gives the finance function credibility and authority to shape the agenda and direction of the business;
- **Commercial Rigour **_- In a sales-oriented organisation, it is vital that appropriate controls are in place so that robust decisions are made that align with business strategy and circumstance;
**_Efficiency_ **- Coupled with Finance Quality and Commercial Rigour, process should always be evolving and dynamic. This role is key to challenging the way things are, and how they could be done better. The Finance Assistant needs to be curious, open-minded and empathetic in order to effect change whilst keeping multiple stakeholders aligned;
**_Automation & Integration_ **- the function of finance is changing, and following systems investment, Cobalt now needs to undergo a period of development, where we look to use the latest technology and harness system AI capability to improve how we work. The Finance Assistant needs to be a catalyst to accelerate that change, and will be key in setting and achieving the financial strategy

**Key Responsibilities**:
**_Transactional finance_**
- Maintaining relationships with key suppliers & customers
- Maintaining the purchase ledger, making sure invoices are posted on the system accurately and in a timely manner.
- Maintaining the sales ledger, making sure invoices are raised on time and accurately.
- Chase overdue debt ensuring both the total amount of debt and ageing of the debt does not exceed agreed limits.
- Proactively manage the AR Ledger, keeping both consultants and the wider finance team updated on problematic balances.

**_Reporting_**
- Produce detailed weekly reports covering both trade receivables and trade creditors.
- Update monthly bonus reports with cash receipts.
- Report a summary of suggested monthly accruals to the Management Accountant.

**_Cash and payment management_**
- Raise payments via HSBCNet for approval.
- Post all payments and receipts for company bank accounts daily.
- Preparation of supplier and employee expense payments.
- Manage the company credit cards. Issuing monthly statements and postings costs.

**_Controlling_**
- Manage the central finance mailbox responding to clients and colleagues in a professional and timely manner.
- Perform monthly supplier & customers statements reconciliation.
- Conduct monthly balance sheet reconciliations resolving variances and identifying issues.

**_Compliance & Statutory_**
- Preparation of annual PSA returns.
- Assistance with VAT returns.

**_Technical Requirements: _**
- Strong academics.
- Intermediate Excel skills (V/HLUs, Pivots, SUMIFs).

**_Desirable: _**
- System and process improvement experience. Prior exposure to Financialforce and/or Salesforce would be a strong advantage
- Recruitment or professional services experience

COVID-19 considerations:
This is a fully remote position

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