Office Coordinator

7 days ago

Centurion, South Africa Momentum Life Full time

**Introduction**
- Through our client-facing brands Metropolitan and Momentum, with Momentum Multiply (our wellness and lifestyle rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.-
**Role Purpose**
- Ensure the smooth running of the office by providing effective administrative assistance to the manager and team members.**Requirements**:

- Grade 12 or equivalent qualifcation
- Office administration or secretarial qualification
- 2-5 years' relevant experience (essential)
- Financial services experience (desirable)
- Proven skills in the full Microsoft Office Suite

**Knowledge**
- Relevant business specific systems (e.g payments systems, travel bookings system, etc.)
- Knowledge of business correspondence standards

**Duties & Responsibilities**

**INTERNAL PROCESS**
- Manage all incoming queries, calls and SLAs of the team by assigning, directing and escalating all queries.
- Manage the financial administration function for the team by processing invoices, journals and other financial transactions within agreed timeframes and in line with finance processes.
- Consolidate and report on all financial transactions, in line with the allocate budget.
- Liaise with Finance with regards to JDE requirements, approvals, corporate card allocations and procurement.
- Reconcile and maintain supplier accounts and records to ensure good standing.
- Arrange detailed travel arrangements and compile all the relevant documentation for travel-related meetings for the team.
- Co-ordinate all the components (logistics, catering etc.) of events, meetings and functions within budget and specifications for the team.
- Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within the given timeframes.
- Order and control office supplies, refreshments and equipment, in line with budget parameters.
- Develop and maintain relevant databases and records for the team, for ease of reference and retrieval of data.
- Provide secretarial support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings
- Support the induction activities for new staff members, by proactively managing and coordinating relevant activities and resources.
- Diary management for team, as per individual team member requirements.

**CLIENT**
- Provide authoritative, expertise and advice to clients and stakeholders.
- Build and maintain relationships with clients and internal and external stakeholders.
- Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed.
- Make recommendations to improve client service and fair treatment of clients within area of responsibility.
- Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.

**PEOPLE**
- Develop and maintain productive and collaborative working relationships with peers and stakeholders.
- Positively influence and participate in change initiatives.
- Continuously develop own expertise in terms of professional, industry and legislation knowledge.
- Contribute to continuous innovation through the development, sharing and implementation of new ideas.
- Take ownership for driving career development.

**FINANCE**
- Contribute to the financial planning process within area.
- Identify opportunities to enhance cost effectiveness and increase operational efficiency.
- Manage financial and other company resources under your control with due respect.
- Provide input into the risk identification processes and communicate recommendations in the appropriate forum.

**Competencies**
- Documenting Facts
- Adopting Practical Approaches
- Team Working
- Meeting Timescales
- Checking Things
- Following Procedures
- Managing Tasks
- Upholding Standards

**Skills**
- Written and verbal communication
- Problem-solving skills
- Planning skills
- Interpersonal skills
- Microsoft Office
- Time management skills
- Coordination skills
- Attention to detail
- Event management skills
- Project management skills

  • Office Coordinator

    2 weeks ago

    Centurion, Gauteng, South Africa Momentum Life Full time

    Introduction Through our clientfacing brands Metropolitan and Momentum, with Momentum Multiply (our wellness and lifestyle rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.Role Purpose Ensure the...

  • Human Capital Coordinator

    4 days ago

    Centurion, South Africa Group Digital and Technology Office Full time

    **Introduction** Through our client-facing brands the Momentum Metropolitan Group, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables businesses and people from walks of life to achieve their financial goals and life aspirations. **Role Purpose** Coordinating and...

  • Product Coordinator

    4 weeks ago

    Centurion, South Africa WeBuyCars Full time

    We are looking for a Product Coordinator to join our team at Head Office! **Role & Responsibilities**: - Handle the day-to-day administration related to WBC VAPS (products) - Resolving product queries from Sales executives - Lead management between WBC Sales executives and business partner call centres - Weekly and monthly sales reporting - Responsible for...

  • Facilities Coordinator

    2 weeks ago

    Centurion, Gauteng, South Africa SKG Properties Full time

    The Facilities Coordinator will be responsible for the maintenance and upkeep of all SKG facilities. By providing technical and financial management expertise either directly or through the selection and management of outsourced service providers. The facilities coordinator responsibilities will include maintenance services management; service delivery;...

  • Human Resources Officer/coordinator

    2 weeks ago

    Centurion, Gauteng, South Africa Hello Group Recruitment Full time

    Job Advert Summary:The Hello Group, based in Centurion, is looking for a Temp Junior HR Officer/and or Coordinator, and you will be standing in for our Generalist responsible for one of our biggest entities within the Group. As a member of our HR team, you need to believe in your capabilities and you can stand your ground due to your sound HR...

  • facilities coordinator

    2 weeks ago

    Centurion, Gauteng, South Africa E2E Staffing (PTY) LTD Full time

    Job Description:The facilities Coordinator will be responsible for the maintenance and upkeep of all group facilities. By providing technical and financial management expertise either directly or through the selection and management of outsourced service providers. The facilities coordinator responsibilities will include maintenance services management;...

  • Facilities Coordinator

    2 weeks ago

    Centurion, Gauteng, South Africa E2E Staffing (PTY) LTD Full time

    The facilities Coordinator will be responsible for the maintenance and upkeep of all group facilities. By providing technical and financial management expertise either directly or through the selection and management of outsourced service providers. The facilities coordinator responsibilities will include maintenance services management; service delivery;...

  • Facilities Coordinator

    3 weeks ago

    Centurion, South Africa SKG Properties Full time

    The Facilities Coordinator will be responsible for the maintenance and upkeep of all SKG facilities. By providing technical and financial management expertise either directly or through the selection and management of outsourced service providers. The facilities coordinator responsibilities will include maintenance services management; service delivery;...

  • Facilities Coordinator

    7 days ago

    Centurion, South Africa E2E Staffing (PTY) LTD Full time

    The facilities Coordinator will be responsible for the maintenance and upkeep of all group facilities. By providing technical and financial management expertise either directly or through the selection and management of outsourced service providers. The facilities coordinator responsibilities will include maintenance services management; service delivery;...

  • Assessment Coordinator

    2 weeks ago

    Centurion, Gauteng, South Africa My Recruit Agent Full time

    To co-ordinate assessments and perform administrative duties to support both the Professional Services Team and the Sales Team, to enable the Assessment unit to reach its objectives. To effectively coordinate assessment, including the following:To process assessment scoring for clients To monitor progress of assessments and ensure that SLAs are met To book...

  • Project Coordinator

    4 weeks ago

    Centurion, South Africa Human Capital Full time

    **Introduction** Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations. We help people grow their savings,...

  • Business Optimisation Coordinator

    4 weeks ago

    Centurion, South Africa Ampath Trust Full time

    Advert Reference: P10335 Business Optimisation Coordinator - Centurion Job Title: Business Optimisation Coordinator - Centurion Closing Date: 2024/03/05 Position Available From: 2024-02-20 Area: Centurion Actual Place Of Work: Centurion Position Type: Full-Time Weekly Hours: 40 Time Conditions: 5 day Work Week (South Africa) Purpose of...

  • Academic Programme Coordinator

    3 days ago

    Centurion, South Africa Jacaranda International Pre-Primary and School Full time

    Are you passionate about education and eager to make a meaningful impact in shaping academic programs? We are currently seeking a dedicated individual to join our esteemed Academic Management Programme Team. As a crucial member of this team, you will report directly to the Academic Programme Management Team Officer, contributing to the effective coordination...

  • Product Coordinator

    2 weeks ago

    Centurion, Gauteng, South Africa WeBuyCars Full time

    We are looking for a Product Coordinator to join our team at Head OfficeRole & Responsibilities: Handle the daytoday administration related to WBC VAPS (products) Resolving product queries from Sales executives Lead management between WBC Sales executives and business partner call centres Weekly and monthly sales reporting Responsible for monthly commission...

  • Events Coordinator

    2 weeks ago

    Centurion, South Africa Health Solutions Full time

    **Introduction** - Momentum Health Solutions, an entity of Momentum Metropolitan Holdings delivers sustainable, integrated health solutions that meet the needs of clients in the different segments and maximise lifetime client value. We build and maintain a culture of innovation, and create value through unique insights of how to achieve specific outcomes by...

  • Marketing Coordinator

    1 week ago

    Centurion, South Africa Exclusive Networks Africa Full time

    _The purpose of this position is to plan, develop and implement effective marketing strategies for the Product Range assigned; to effectively reach customers, partners and end users - to communicate the value proposition of the Products and influence the market share thereof. The end goal is to maximise profits / leads generation through developing...

  • Tender Coordinator

    2 days ago

    Centurion, South Africa HR Genie Full time

    We are currently looking for a tender coordinator to join our team. This is a 6 month contract based in Centurion. Minimum requirements:MatricProficient in Microsoft OfficeMust be an effective communicator Must be proficient technical report writing Easily adaptable Must be able to work independently Must have an eye for detail

  • Tender Coordinator

    1 day ago

    Centurion, South Africa Project Link Full time

    We are currently looking for a tender coordinator to join our team. This is a 6 month contract based in Centurion.  Minimum requirements:MatricProficient in Microsoft OfficeMust be an effective communicator Must be proficient technical report writing Easily adaptable Must be able to work independently Must have an eye for detail 

  • Tender Coordinator

    1 day ago

    Centurion, South Africa Adzuna ZA B C2 Full time

    We are currently looking for a tender coordinator to join our team. This is a 6 month contract based in Centurion. Minimum requirements:MatricProficient in Microsoft OfficeMust be an effective communicator Must be proficient technical report writing Easily adaptable Must be able to work independently Must have an eye for detail

  • Logistics Coordinator

    2 weeks ago

    Centurion, Gauteng, South Africa Dante Personnel Full time

    Minimum requirements:Experience in creating and managing purchase orders, coordinating shipping, and inventory planning and managementKnowledge in shipping (air and ocean freight) is a plus, as well as expertise in inventory management and planningHighly organised, excellent communicator, proficient in time management, multitasking, and task...