Office Coordinator

5 months ago


Centurion, South Africa Momentum Life Full time

**Introduction**
- Through our client-facing brands Metropolitan and Momentum, with Momentum Multiply (our wellness and lifestyle rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.-
**Role Purpose**
- Ensure the smooth running of the office by providing effective administrative assistance to the manager and team members.**Requirements**:

- Grade 12 or equivalent qualifcation
- Office administration or secretarial qualification
- 2-5 years' relevant experience (essential)
- Financial services experience (desirable)
- Proven skills in the full Microsoft Office Suite

**Knowledge**
- Relevant business specific systems (e.g payments systems, travel bookings system, etc.)
- Knowledge of business correspondence standards

**Duties & Responsibilities**

**INTERNAL PROCESS**
- Manage all incoming queries, calls and SLAs of the team by assigning, directing and escalating all queries.
- Manage the financial administration function for the team by processing invoices, journals and other financial transactions within agreed timeframes and in line with finance processes.
- Consolidate and report on all financial transactions, in line with the allocate budget.
- Liaise with Finance with regards to JDE requirements, approvals, corporate card allocations and procurement.
- Reconcile and maintain supplier accounts and records to ensure good standing.
- Arrange detailed travel arrangements and compile all the relevant documentation for travel-related meetings for the team.
- Co-ordinate all the components (logistics, catering etc.) of events, meetings and functions within budget and specifications for the team.
- Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within the given timeframes.
- Order and control office supplies, refreshments and equipment, in line with budget parameters.
- Develop and maintain relevant databases and records for the team, for ease of reference and retrieval of data.
- Provide secretarial support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings
- Support the induction activities for new staff members, by proactively managing and coordinating relevant activities and resources.
- Diary management for team, as per individual team member requirements.

**CLIENT**
- Provide authoritative, expertise and advice to clients and stakeholders.
- Build and maintain relationships with clients and internal and external stakeholders.
- Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed.
- Make recommendations to improve client service and fair treatment of clients within area of responsibility.
- Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.

**PEOPLE**
- Develop and maintain productive and collaborative working relationships with peers and stakeholders.
- Positively influence and participate in change initiatives.
- Continuously develop own expertise in terms of professional, industry and legislation knowledge.
- Contribute to continuous innovation through the development, sharing and implementation of new ideas.
- Take ownership for driving career development.

**FINANCE**
- Contribute to the financial planning process within area.
- Identify opportunities to enhance cost effectiveness and increase operational efficiency.
- Manage financial and other company resources under your control with due respect.
- Provide input into the risk identification processes and communicate recommendations in the appropriate forum.

**Competencies**
- Documenting Facts
- Adopting Practical Approaches
- Team Working
- Meeting Timescales
- Checking Things
- Following Procedures
- Managing Tasks
- Upholding Standards

**Skills**
- Written and verbal communication
- Problem-solving skills
- Planning skills
- Interpersonal skills
- Microsoft Office
- Time management skills
- Coordination skills
- Attention to detail
- Event management skills
- Project management skills


  • Office Coordinator

    3 weeks ago


    Centurion, Gauteng, South Africa Sydsen Uthintane (Pty) Ltd Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Sydsen Uthintane (Pty) Ltd. As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our team, and maintaining the highest level of professionalism and integrity.Key...

  • Office Coordinator

    1 month ago


    Centurion, Gauteng, South Africa Sydsen Uthintane (Pty) Ltd Full time

    Key Responsibilities:Oversee the efficient management of daily administrative tasks, including answering calls, scheduling meetings, and coordinating office activities.Ensure the smooth operation of office management functions, including maintaining supplies, coordinating with vendors, and optimizing office workflows.Develop and implement effective internal...

  • Office Coordinator

    3 weeks ago


    Centurion, Gauteng, South Africa Hire Resolve Full time

    Hire Resolve is seeking a skilled Administrator to support office operations and administrative tasks. Key responsibilities include managing office supplies, coordinating meetings, handling correspondence, and maintaining databases.Key Skills:Proficient in Microsoft Office SuiteExcellent organizational and time management skillsStrong attention to...


  • Centurion, South Africa Group Digital and Technology Office Full time

    **Introduction** Through our client-facing brands the Momentum Metropolitan Group, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables businesses and people from walks of life to achieve their financial goals and life aspirations. **Role Purpose** Coordinating and...


  • Centurion, Gauteng, South Africa MedE Recruit Full time

    MedE Recruit is seeking a skilled Medical Office Coordinator to join their team. This full-time position involves handling medical aid processes, including authorizations, understanding dental ICD-10 codes, and managing credit control.A Matric diploma is required, with a degree or further qualifications being beneficial. Proficiency in Elixir is preferred,...


  • Centurion, Gauteng, South Africa Makhado Consulting Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team in the Chief Executive Office. The successful candidate will be responsible for providing administrative support to the CEO, managing office operations, and ensuring seamless coordination of meetings, travel arrangements, and stakeholder...


  • Centurion, Gauteng, South Africa Afrison Full time

    We are seeking a highly organized and skilled Professional Office and Marketing Coordinator to join our team at Afrison.This is a full-time position that requires the candidate to be fluent in Afrikaans and English, possess a marketing qualification or relevant work experience, admin qualification or relevant work experience, and personal assistant...


  • Centurion, Gauteng, South Africa HR Human Solutions Agency Full time

    Company OverviewWe are HR Human Solutions Agency, a leading recruitment agency dedicated to providing top talent to the hospitality industry.Salary: The estimated annual salary for this position is between €30,000 - €40,000 depending on experience and qualifications.Job DescriptionWe are seeking a highly skilled Hotel Front Office Coordinator to join our...


  • Centurion, Gauteng, South Africa Makhado Consulting Full time

    The Senior Administrative Officer - Office of the Chief Executive Officer will provide professional and efficient administrative support to the Chief Executive Officer, Secretariat support to the Executive and Management Committees, and coordinate preparatory activities for Board meetings. The successful candidate will oversee the administrative processes in...

  • Office Manager

    2 weeks ago


    Centurion, South Africa Heptacon (Pty) Ltd Full time

    **Position Overview**: - The Office Manager oversees daily administrative operations and ensures smooth functioning across various areas of the office, including Human Resources, Finance, and Projects. This role involves managing office resources, supporting staff, and executing tasks that support company’s objectives. - The Office Manager will work...


  • Centurion, Gauteng, South Africa Salix Recruitment Full time

    Job SummaryAs a key member of the Salix Recruitment team, you will play a crucial role in ensuring the smooth operation of our office. Your primary responsibility will be to provide administrative support, which includes managing office processes, maintaining effective communication, and optimizing inventory control.Key ResponsibilitiesPrepare critical...

  • Project Coordinator

    2 months ago


    Centurion, South Africa Six Sense Full time

    A well-established business is seeking to appoint a Project Coordinator The Project Coordinator is responsible for administering and organising all types of projects, from simple activities to more complex plans. **Minimum Education and Experience**: - Bachelor Degree or Diploma in Project Management - 5 - 8 years demonstrated experience in project...

  • Office Administrator

    6 months ago


    Centurion, South Africa Hello Group Recruitment Full time

    **Job Advert Summary**: We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Minimum Requirements**: Matric (Non...

  • Project Coordinator

    3 weeks ago


    Centurion, Gauteng, South Africa E&D Recruiters Full time

    Project Coordinator Role at E&D RecruitersE&D Recruiters is seeking a skilled Project Coordinator to join our team. As a key member of our project management team, you will be responsible for ensuring the successful delivery of projects across multiple disciplines. Key responsibilities include tracking performance, coordinating with cross-discipline team...

  • Project Coordinator

    2 months ago


    Centurion, South Africa Lesedi Full time

    **Purpose of the Role**: Responsible for Project Coordination and Support for small to medium sized projects, including various project and general administrative tasks. The role focuses on successful execution of activities and administration associated with projects, as well as general administration to support successful project execution within the...

  • Facilities Coordinator

    5 months ago


    Centurion, South Africa E2E Staffing (PTY) LTD Full time

    The facilities Coordinator will be responsible for the maintenance and upkeep of all group facilities. By providing technical and financial management expertise either directly or through the selection and management of outsourced service providers. The facilities coordinator responsibilities will include maintenance services management; service delivery;...

  • Office Administrator

    1 month ago


    Centurion, South Africa Jobted ZA C2 Full time

    Key Responsibilities: - Manage daily administrative tasks, including answering calls, scheduling meetings, and coordinating office activities. - Oversee office management functions, including maintaining supplies, coordinating with vendors, and ensuring the office runs efficiently. - Manage internal communications, including drafting emails and preparing...


  • Centurion, South Africa Saab Inc. Full time

    We have a vacancy for a Project Office Assistant within the Contracts and Projects (C&P) Department. The primary purpose of the role is to provide daily project administrative assistance to the members within the C&P Department. As the Project Office Assistant, you will need to demonstrate strong administrative abilities._ Your role Project...

  • Training Coordinator

    1 month ago


    Centurion, Gauteng, South Africa Headhunters Full time

    Job Title: Training CoordinatorHeadhunters is seeking a highly organized and detail-oriented Training Coordinator to join our team. As a key member of our training team, you will be responsible for coordinating and administering training programs, ensuring seamless execution and high-quality delivery.Key Responsibilities:Coordinate and administer training...


  • Centurion, South Africa Jacaranda International Pre-Primary and School Full time

    Are you passionate about education and eager to make a meaningful impact in shaping academic programs? We are currently seeking a dedicated individual to join our esteemed Academic Management Programme Team. As a crucial member of this team, you will report directly to the Academic Programme Management Team Officer, contributing to the effective coordination...