Facilities Officer
5 months ago
**Duties & Responsibilities**
- Manage staff parking inside and outside the office premises as allowed by the Body Corporate
- Maintain and update electronic version of floor plan and seat arrangement
- Maintain and update fire safety policy as well as Health and Safety policies which are to be communicated to staff and new employees at all times
- Manage and ensure routine fumigation of offices
- Prepare weekly report of facility activities
- Ensure distribution/ management / purchase of office supplies or items
- Keep up-to-date database of the organisation’s contacts
- Manage an updated list of vendors, price negotiations and agreements
- Monitor and ensure that agreed work by staff or contactors are completed satisfactorily and follow up on any deficiencies
- Process vendor invoices
- Supervise facilities staff
- Assist with driving duties
- Perform other duties as assigned
**Desired Experience & Qualification**
- National Diploma/Bachelor’s degree in Facilities Management or related field
- Minimum of five (5) years’ experience with two (2) years in facilities management or building services
- A valid driver’s licence
- Computer Literacy: MS Office, and SAGE Evolution
- SAGE Evolution experience is desirable
- Attention to detail
- Negotiation skills
- Innovative, proactive and ability to troubleshoot
- Strong customer service orientation
- Conflict management skills
- Project management skills
- Written and verbal communication skills, including report writing
**Salary**: R18,000.00 per month
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