Facilities Admin

6 months ago


Cape Town, South Africa Right People Solutions Full time

**FACILITIES ADMIN (HEAD OFFICE)**

**CAPE TOWN CBD**

**Criteria**:

- 2-5 years of Facilities Administration experience in minimum
- Minimum of a Matric qualification
- Excel proficiency, - Intermediate level
- Financially orientated and comfortable working with figures
- Good attention to detail
- Good communication skills with the ability to interact and engage across departments, while forming and maintaining positive work relationships
- Team orientated
- Ability to manage change and use your initiative in problem solving

**Daily functions**:

- Report to Facilities Manager
- Responsible for Parking administration
- Invoice all parkers monthly for rental fees
- Invoice parkers for lost cards, deposits and vehicle clamping
- Reconcile payments with bank statement
- Send monthly statements to rentals
- Process refunds
- Allocate parking bays as and when required
- Draw up lease agreements
- Ensure invoices from suppliers are received on time
- Process the same timeously before month end
- Issue purchase orders as required
- Keep track of supplier spend per supplier for record keeping
- Issue supplier forms on request, and liaise and follow up with suppliers to ensure the correct documentation are received timeously
- Liaise with the Legal Department for all Non-Disclosure and Service Level Agreements that require signing
- Draft the quarterly agenda, record accurate minutes and distribute to committee members timeously

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (matric) (required)

**Experience**:

- Facilities Administrative: 2 years (required)


  • Facilities Manager

    7 months ago


    Cape Town, South Africa CoetzeeHR Consultants Full time

    Our client in the facilities management industry is looking for a dynamic facilities manager to join their team. Objective: Ohe Facilities Manager will be responsible for inspecting, maintaining, and repairing mechanical, electrical, plumbing, and HVAC systems. The Facilities Manager is to assist and engage as well as support the Property Managers in the...


  • Cape Town, South Africa Right People Solutions Full time

    **FACILITIES & PARKING ADMIN (HEAD OFFICE)** **CAPE TOWN CBD** **Criteria**: - 2-5 years of Facilities Administration experience (critical) - Minimum of a Matric qualification - Excel proficiency, - Intermediate level - Financially orientated and comfortable working with figures (critical) - Good attention to detail - Good communication skills with the...

  • Facilities Manager

    4 weeks ago


    Cape Town, South Africa FPG Property Management Full time

    PURPOSE OF JOB The Facilities Manager will be responsible for inspecting, maintaining, and repairing mechanical, electrical, plumbing, and HVAC systems. The Facilities Manager is to assist and engage as well as support the Property Managers in the planning, management and monitoring of all aspects related to the management of the portfolio and inspection...

  • Facilities Coordinator

    7 months ago


    Cape Town, South Africa Tsebo Group Full time

    **About Us**: Tsebo Facilities Solution is looking for a Facilities Coordinator to ensure the sites FM administrative tasks are completed and communication is maintained between the help desk, the contractors, and the facilities team. To manage the call list effectively to ensure the service level agreement is always maintained. Must be available to be...

  • Facilities Manager

    4 weeks ago


    Cape Winelands, South Africa Vine Recruitment Full time

    Our client, a Farm outside Paarl, is in need a Facilities manager to join their team. Key Responsibilities: Manage ongoing infrastructure maintenance. Coordinate and supervise external service providers. Oversee budget management for all maintenance activities. Facilitate communication between stakeholders to guarantee effective delivery of maintenance...

  • Facilities Manager

    4 weeks ago


    Cape Winelands, South Africa Vine Recruitment Full time

    Our client, a Farm outside Paarl, is in need a Facilities manager to join their team. Key Responsibilities: Manage ongoing infrastructure maintenance. Coordinate and supervise external service providers. Oversee budget management for all maintenance activities. Facilitate communication between stakeholders to guarantee effective delivery of maintenance...

  • Facilities Manager

    6 months ago


    Cape Town, South Africa the Employment Channel Full time

    **EXPERIENCE** - Experience in Electrical, Mechanical and General Building Infrastructure, and Project Management (Advantageous) - Experience in understanding cause and effect with regards to Building Management Systems (BMS) - 5 years’ experience in Facilities Management, Building Management, Building Maintenance Management or Operations Infrastructure...


  • Cape Town, South Africa Tsebo Group Full time

    **About Us**: Tsebo Facilities Solution is looking for Facilities Admin to Provide secretarial, administration and business support to a team of management. As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and...

  • Office Administrator

    6 months ago


    Cape Town, South Africa Bidvest Facilities Management Full time

    **ROLE PURPOSE** Providing support to the Executive and Facilities Management Team to effectively organize and manage areas under his / her jurisdiction and implement portfolio and operational strategy. **MAIN OUTPUTS** **1. Operational** - Create and maintain preventative maintenance on the help desk - Manage of contractors - Conduct routine inspections,...

  • Facilities Supervisor

    4 months ago


    Western Cape, South Africa The Foschini Group Full time

    **Key Responsibilities**: - Input into overall TFG Store Development strategy and support implementation of all new processes and systems, and to provide innovative solutions to improve efficiencies and customer experience. - Oversee all reactive maintenance related queries across TFG Africa Stores. - Create & maintain Asset Register where needed. - Manage...

  • Service Admin

    4 months ago


    Cape Town, South Africa As a registered user you will have access to CV registration and vacancy notification based on your Full time

    There has never been a more exciting time to work in** Kongsberg Maritime** than right now. With us, you will be in forefront of enabling the business to achieve their objectives. You will be joining the organization at a time when digital innovation is key to the success of the company, and we want people to help us shape this journey. We are currently...


  • Knysna, Western Cape, South Africa Garden Route Recruitment Solutions Full time

    Admin and Front Office Assistant to Trust Officer A client-focused Trust and Investment company in Knysna has an opening for an experienced Admin & Front Office assistant. The Role • The successful candidate will provide front-line support for the Knysna office team. • Responsibilities include managing reception, switchboard, and boardroom bookings to...

  • Lead Associate

    2 months ago


    Cape Town, South Africa WNS Global Services Full time

    Job DescriptionTo ensure that the client has business continuity in a safe and healthy environment.To ensure that facilities day to day operations are completed satisfactorily by the appropriate personal.Ensure that staff is proactive.Ensure that regular audits are completed and that the concerns found are rectified.Communicate regular with manager and...

  • Facilities Manager

    4 weeks ago


    Cape Winelands, South Africa Vine Recruitment Full time

    Key Responsibilities: Manage ongoing infrastructure maintenance. Coordinate and supervise external service providers. Oversee budget management for all maintenance activities. Facilitate communication between stakeholders to guarantee effective delivery of maintenance services. Lead, manage, and develop the infrastructure and maintenance team. Desired...

  • Facilities Manager

    3 weeks ago


    Cape Winelands, South Africa Vine Recruitment Full time

    Key Responsibilities: Manage ongoing infrastructure maintenance. Coordinate and supervise external service providers. Oversee budget management for all maintenance activities. Facilitate communication between stakeholders to guarantee effective delivery of maintenance services. Lead, manage, and develop the infrastructure and maintenance team. Â Desired...

  • Office Assistant

    7 months ago


    Cape Town, South Africa Brooklyn Outsourcing Group Full time

    **Responsibilities Office Facilities / Maintenance & Admin**: - Manage office maintenance projects to ensure high-quality standards. - Act as the point of contact for service providers and oversee office Service Level Agreements (SLAs), including lease agreements. - Ensure all office equipment is operational through coordination with the IT department. to...

  • Lead Associate

    4 weeks ago


    Cape Town, South Africa WNS Global Services Full time

    - To ensure that the client has business continuity in a safe and healthy environment. - To ensure that facilities day to day operations are completed satisfactorily by the appropriate personal. - Ensure that staff is proactive. - Ensure that regular audits are completed and that the concerns found are rectified. - Communicate regular with manager and...

  • Lead Associate

    2 months ago


    Cape Town, South Africa WNS Global Services Full time

    Company Description WNS (Holdings) Limited (NYSE: WNS) is a global Business Process Management (BPM) leader. WNS offers business value to 400+ global clients by combining operational excellence with deep domain expertise in key industry verticals, including Banking and Financial Services, Consulting and Professional Services, Healthcare, Insurance,...

  • Lead Associate

    2 months ago


    Cape Town, South Africa WNS Global Services Full time

    **Company Description** WNS (Holdings) Limited (NYSE: WNS) is a global Business Process Management (BPM) leader. WNS offers business value to 400+ global clients by combining operational excellence with deep domain expertise in key industry verticals, including Banking and Financial Services, Consulting and Professional Services, Healthcare, Insurance,...


  • Cape Town, South Africa O'Brien Recruitment Full time

    Are you seeking to embark on an exciting journey where your passion for finance meets your knack for administrative excellence? Look no further, a well established Financial Service company is seeking a Finance Administrator and Assistant to join their team in Cape Town, please see the requirements and responsibilities below: **Requirements**: - Diploma or...