Facilities Coordinator

6 months ago


Cape Town, South Africa Lesedi Full time

**PURPOSE OF ROLE**

The facilities coordinator will provide Administrative and Technical administrative support while managing office administration, financial, and administrative management tasks to the Facilities Manager, Stakeholders, and tenants.

**KEY PERFORMANCE AREAS**

The facilities Coordinator is a well-rounded role responsible for overseeing the efficient operation of the administration amongst others:
**Tenant and Rental Management**
- Compile a monthly status report, related to tenant request.
- Responsible to actively follow-up on payments, invoices, lease agreements, renewals, and terminations.
- Oversee tenant relationships, ensuring their needs and concerns are addressed promptly.

**Services Management**
- Liaise with helpdesk coordinator on all facilities tickets, coordinate tickets assigned, and provide reporting on quality standards and ensure cost-effective. _(Monitor service delivery and address any issues promptly.)_
- Managing office equipment, and telephone systems accordingly.
- Assist in organizing company events, meetings, and conferences.

**Vendor Management**
- Negotiate contracts and service agreements, ensuring cost-effectiveness and quality service delivery.
- Monitor vendor performance and address any issues promptly**.**

**Financial Administration**
- Assist in preparing and managing the facilities and office administration budgets.
- Track expenditures and identify cost-saving opportunities.
- Provide regular financial reports to the Facilities Manager
- Follow up with procurement and Accounts department on PO’s and Payments

**QUALIFICATION AND EXPERIENCE**
- A higher Certificate / Diploma will be an advantage.
- 5 years Office Administration experience
- 5 years Financial Administration experience
- 5 years Facilities management experience
- 2-year Team Leader experience
- Advanced Excel, basic to intermediate PowerPoint, MS Word, report writing.

**COMPETENCIES**
- Proficiency in financial administration, including handling job cards, quotations, and invoices.
- Facilities Technical insight and understanding - (an advantage)
- Must have strong interpersonal skills and ability to work in a team environment.
- High organizational skills in managing multiple projects simultaneously**.**:

- Excellent communication, negotiation, and problem-solving skills.
- Strong leadership and team management abilities.

**Behaviours/Personal Attributes**:

- Methodical
- Good interpersonal skills.
- Proactive
- Ability to organise and effectively prioritise workload.
- Must be able to work well with people.
- High Integrity
- Assertive


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