Assistant Manager Corporate Secretarial

3 weeks ago

Cape Town, South Africa Conova Recruitment Full time

**Typical Targets, Authorisation and Sign Off Levels**: Number of Direct Reports:
None Authorised Signatory: NO

% Chargeable time: 90%

**MAIN RESPONSIBILITIES AND DUTIES**
- Responsible for the delivery of high quality Corporate Secretariat services in accordance with constitutive documents, service level agreements, fund documentation and applicable statutory and regulatory requirements and be the primary point of contact
- Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements
- Draft board papers, ensure board packs are assembled and distributed to client boards
- Attend and minute board meetings, travelling to client locations as required
- Draft governance sections of annual and semi-annual reports in conjunction with fund accountants and advisors
- Provide review and comment on corporate documentation as required by client and in conjunction with other advisors
- Keep clients records up to date and ensure all statutory registers are maintained
- Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients
- Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking some office administration including billing and project work, and supporting business development, as appropriate
- Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed
- Provide contribution to meeting discussions, as and when required
- Monitoring changes in legislation and the regulatory environment, taking appropriate action as required
- Liaising with external regulators and advisers, such as lawyers and auditors
- Provide any other duties as defined or deemed necessary by our Clients
- Supervise and assist with the management and training of junior member of the team, conducting appraisals and performance management review if requested/appropriate
- Check delegate and monitor work of junior members of the team and where appropriate ensure teams adherence to the contractual obligations
- To facilitate a seamless transition of new client business into Corporate Secretariat department in a co-operative manner, ensuring that the clients needs are clearly understood and can be satisfactorily met
- Providing high level technical guidance and support to own team and in addition to other business areas in order to ensure delivery of a high quality service
- To continuously improve personal skills through self-development and maintain personal development records
- To contribute towards the development and enhancement of processes, ensuring best practice and The companies Corporate Fiduciary standards and procedures
- Ensure that all corporate governance and compliance matters are managed, addressed and tabled at Board meetings in accordance with the corporate calendar.
- Responsible for the administration relating to Board meetings, maintaining of statutory documentation such as minute ad resolution books and preparing Board Charters and Terms of Reference.
- Ensure that the Board implements best practice corporate governance requirements in line with the Companies Act and King IV
- Facilitate accurate and timeous administration of company records and registers including the lodgement of all documents and statutory filings with the Companies and Intellectual Properties Commission ("CIPC")
- Administering the smooth running of meetings and producing accurate minutes and resolutions
- Facilitate Directors induction and training
- Prepare and manage the annual Board calendars
- To manage correspondence between the company and the shareholders.

**ESSENTIAL REQUIREMENTS**:

- Good understanding of the Companies Act 71 of 2008, MOI, King IV and JSE requirements
- Good CIPC knowledge and experience in all company lodgements/amendments
- Knowledge of the relevant laws of the regimes as applicable to the jurisdiction of the clients
- Knowledge of the relevant jurisdictions rules and regulations
- Understanding of the various Stock Exchanges listing rules
- Understanding of the importance of controls and the fiduciary responsibility of directors
- Understanding of the features of the different types of relevant asset classes
- Ability to demonstrate effective communication skills
- Ability to work independently and under pressure
- Attention to detail
- Strong minute taking skills
- LLB Degree and/or CSSA qualification

**Key Relationships**: Internal
- Corporate Solutions team within SA
- Private Equity and Fund Accounting teams in SA

External
- Board of Directors of client companies
- Key intermediaries of client companies e.g. auditors, accountants, legal advisors
- Investment Managers of portfolio en

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