Sales Administrator

2 months ago

Durban, South Africa Volvo Group Full time

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

**What you will do**:
**The main purpose of the position is** to support the sales executives to ensure smooth operations including invoicing, requesting quotes and orders, and maintaining accurate records. Utilizing resources effectively and providing exceptional customer service. The department must be compliant with authorization rules, guidelines, policies, and procedures. The role directly reports to the **Sales Admin Manager**. The Sales Administrator will be based in the required Volvo branch in the following areas, **Bloemfontein, Cape Town, Durban or Jet Park.**

**Job Objectives**
- Assist with the preparation and finalization of sales contracts by completing all necessary documentation related to vehicle orders, including gathering requesting final signatures required from Management, ensuring compliance with VTSA policies, and submitting deal documents to “confirm” the deal.
- Assist with vehicle preparations, obtaining quotes from suppliers and requesting purchase orders for services and fitments, as per the VTSA Procurement policies and customer specification.
- Liaise with logistics team and suppliers to coordinate vehicle deliveries to assist in keeping the orderbook updated.
- Confirm final details with sales executives, required for the sales invoicing request, ensuring accuracy of information and all costs are included, and everything is to the customer specifications.
- Assist with vehicle preparation for vehicle handover, completing all pre-delivery related administration, including vehicle registration, COF and driver kit bag.
- Assist in arranging vehicle movements to suppliers or customers in line with the commercial offering logistics operating procedure and keeping records of the delivery documentation.
- Submit invoice and Natis registration document to customers and bank and subsequently follow up on the release note and payment.
- Submit supporting documentation reflecting vehicle details required for After Sales systems according to VTSA Warranty Binder (Co-pilot and VDA+) and Maintenance schedule (VOSP).
- Assist in maintain accurate and up-to-date customer records in the VTSA's CRM system.
- Submit monthly reports of vehicles not yet delivered at month end, at the various branches to head office logistics team.
- Assist on occasion with loading information provided for the trade-in to be appraised. Collect all trade-in paperwork, ensuring completeness and accuracy of the trade pack and submitting to Used vehicle division. Follow up on dealer stocked Natis documents, validations and equity payments.
- Order and monitor inventory of driver kits to ensure sufficient stock to meet customer demand. Assist sales executives in ordering additional merchandise.

**Qualification & Job Experience**:

- Matric Certificate or higher qualification.
- National Diploma in Office Administration.
- At least 2 years administrative experience in the Automotive Industry.
- 2 to 3 years' experience in the Sales environment (Desirable).
- Computer Literate, Microsoft programs such as excel and other invoicing system.

**Job Related Skills**:

- Attention to Detail.
- Excellent organizational skills.
- Good customer service skills.
- Strong documentation skills.
- Time management.
- Team player.
- Interpersonal Skills.
- Confident and proactive approach.

**Key Competencies**:

- A true team player with strong interpersonal skills - including excellent written and oral communication with the ability to communicate appropriately with all levels of management and colleagues.
- Highly competent with digital & IT tools, including Office 365 and Volvo Group related systems.
- Flexibility, energy, and time management skills with the ability to deal with changing deadlines and priorities and a flexible approach to working hours.
- Technical awareness of motor vehicles, analytical and administrative skills
- Ability to work as a team player within a busy department.
- Able to work unsupervised and to strict deadlines.
- Ability to work calmly in an environment that can be pressured.**Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply.**

**Application Closing Date: 04 September 2024.**

**Who we are and what we believe in**

At **Volvo Trucks** you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people - to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move th

  • Sales Administrator

    3 weeks ago

    Durban, South Africa Jobted ZA C2 Full time

    Sales Administrator responsibilities include: - Processing orders via email or phone - Checking data accuracy in orders and invoices - Contacting clients to obtain missing information or answer queries Job brief We are looking for a qualified Sales administrator to join our sales team and help us achieve our goals. You will serve as a point of contact for...

  • Sales Administrator

    5 months ago

    Durban, South Africa Engen Full time

    **Location: Durban**: **Purpose of the Job**: - To provide administrative, marketing, reporting and support to the team on forecasting, supply monitoring, customer queries and communication to customers, customer account management co-ordination, pricing management and general business support duties for the Reseller team to contribute to the profitability...

  • Sales Administrator

    7 months ago

    Durban, South Africa Tailormade Solution Full time

    Sales Administrator As a Sales Administrator, you will play a crucial role in supporting their sales team and ensuring smooth operations within the business based in Cornubia. **Qualifications**: - High school diploma or equivalent; post-secondary education in a related field is an asset. - Strong written and verbal communication skills. - Excellent time...

  • Sales Administrator

    5 months ago

    Durban, South Africa Engen Full time

    **Purpose of the Job**: - To provide administrative, marketing, reporting and support to the team on forecasting, supply monitoring, customer queries and communication to customers, customer account management co-ordination, pricing management and general business support duties for the Reseller team to contribute to the profitability of the business **Who...

  • Sales Administrator

    4 months ago

    Durban, South Africa Meondoholdings.co.za Full time

    Sales Administrator responsibilities include:Processing orders via email or phoneChecking data accuracy in orders and invoicesContacting clients to obtain missing information or answer queriesJob briefWe are looking for a qualified Sales administrator to join our sales team and help us achieve our goals. You will serve as a point of contact for customers...

  • Sales Administrator

    3 weeks ago

    Durban, South Africa Meondoholdings.co.za Full time

    Sales Administrator responsibilities include:Processing orders via email or phoneChecking data accuracy in orders and invoicesContacting clients to obtain missing information or answer queriesJob briefWe are looking for a qualified Sales administrator to join our sales team and help us achieve our goals. You will serve as a point of contact for customers...

  • Sales Administrator

    5 months ago

    Durban, South Africa Stonebridge HR Solutions Full time

    We have a vacancy for a Sales Administrator in the Durban area (Mobeni) for a well known company within the FMCG industry. **Requirements**: - Grade 12 - Excellent communication skills - Advanced MS. Office experience - 3-5 years Sales administration experience **Responsibilities**: - Sales Orders: - Receiving Orders from the Reps/Agents - Preparing and...

  • Sales Administrator

    2 months ago

    Durban, South Africa Shoreability Full time

    **Job Description: Sales Administrator** **Location**: Durban **Hours**: Full Time **Company Overview** Join a leading UK-based Managed Service Provider, renowned for its rapid growth and market leadership in IT Services, Managed Services, and VoIP/hosted telephony sales. This dynamic environment offers significant opportunities for career progression and...

  • Sales Administrator

    6 months ago

    Durban, South Africa Pronto Labour Team Full time

    **SALES ADMINISTRATOR - FMCG Industry experience** - Matric - Advanced **Microsoft Office**: - Receiving Orders from Reps/Agents - Preparing, sorting & filing of Orders - Updating Order System - Prepare Sales reports - MTD Report - Weekly Sales Meeting report - Export Sales - Spar Incentive/Heart Foundation - Mass Balance report - Assist with Debtors...

  • Sales Administrator

    2 months ago

    Durban, South Africa RCL FOODS Careers Full time

    **RCL Foods** is recruiting for a driven, highly energized, Sales orientated and Admin focused **Sales Administrator **within the baking business unit. This role will be based in **Durban **and reporting to the Area Sales Manager. This role is a **Permanent role.** **Duties & Responsibilities**: **Admin relating to general management and disciplinary...

  • Sales Administrator

    4 weeks ago

    Durban, South Africa Jobted ZA C2 Full time

    Requirements: - Min 3 years experience in administration, ideally with a background in sales - Fully computer literate - Organisational skills - Multitasking - Good time management - Confident - Strong verbal communication Duties include but not limited to: - Checking on rentals (paid outstanding) - Invoicing - Ensuring all the screens are working -...

  • Sales Administrator

    5 months ago

    Durban, South Africa RCL FOODS Careers Full time

    Are you an enthusiastic individual ready to tackle the working world. RCL FOODS has an exciting opportunity for a Sales Administrator to join our fantastic Customer team based in Westville. The successful Sales Administrator should be an organised individual, passionate about sales that will provide effective support to the Customer team through accurate...

  • Sales Administrator and Coordinator

    5 months ago

    Durban, South Africa Optential Consulting Full time

    **Maxwell and Sparks is looking for a Sales Administrator and Coordinator!!!** **Position/Title: Sales Administrator and Coordinator** **Reports To: Head of Sales** **Function Sales Administration and Coordination** **Area Durban (KZN)** **Number of Reports One (1)** **Overall Responsibility**: Maintain efficiency in administration and customer...

  • Sales & Administration Officer

    5 months ago

    Durban, South Africa Hutech Head Office Full time

    **_Position: Sales & Administration Officer_** **_Industry: Distribution, Warehousing and Freight Industry_** **_Location: Durban - KZN_** **_Salary: R16,500.00_** **Minimum Requirements are**: - Grade 12 or equivalent qualification. - Excellent telephone communication skills. - Accuracy with figure work. - Good Command of the English language grammar...

  • Sales Administrator

    5 months ago

    Durban, South Africa RCL Foods Full time

    Job Description Are you an enthusiastic individual ready to tackle the working world. RCL FOODS has an exciting opportunity for a Sales Administrator to join our fantastic Customer team based in Westville. The successful Sales Administrator should be an organised individual, passionate about sales that will provide effective support to the Customer...

  • Sales and Office Administrator

    5 months ago

    Durban, South Africa Curiska (Pty) Ltd Full time

    Job Specification: Sales and Office Administrator Main Activities: The person will be responsible for the following - 1. General Office Administration and Reception duties - Answering incoming calls. - Welcome and attend to walk-in visitors. - Management of staff consumables, office supplies and stationery. 2. Stock Control - Goods are shipped to the Dbn...

  • Sales Administrator

    2 months ago

    Durban, South Africa FTS Safety Group Full time

    Responsible for ensuring the efficient operation of sales activities. The primary responsibilities include processing customer orders, maintaining accurate databases, coordinating with various departments, and conducting market research. This role is essential in providing administrative support to the sales team and contributing to the overall success of...

  • Internal Sales Administrator

    5 months ago

    Durban, South Africa Futurelink Global Recruitment Full time

    **Introduction** Our client, based in Durban, is looking for an Internal Sales Administrator to join their team. **Duties & Responsibilities** Processing sales orders on the SAP. Communicating with customers regarding all sale’s administrative tasks. Ensure high levels of Distributor engagement, relationships and customer service. Working closely...

  • Sales Administration Specialist: Credi

    2 weeks ago

    Durban, KwaZulu-Natal, South Africa The Building Company Full time

    Job Title: Sales Administration Specialist: CrediJob Summary:We are seeking a highly skilled Sales Administration Specialist: Credi to join our team at The Building Company. The successful candidate will be responsible for conducting background checks on potential customers, managing sales administration for Nedbank & Real-People in-store agents, and...

  • Sales Administrator(Call Centre)

    5 months ago

    Durban, South Africa Debt Solutions SA Full time

    DEBT SOLUTIONS SA is looking for a motivated and experienced sales administrator to join our team at. As a sales administrator, you will be responsible for supporting our sales team in assisting with all administrative tasks. **Responsibilities**: Supporting the sales team in all aspects and use of in house CRM Assisting with all administrative...