Administrative Assistant

4 weeks ago


Johannesburg, South Africa University of the Witwatersrand Full time

**Main Purpose**:
The Central Records Office (CRO) is the unit in the Registrar’s division, which functions as the official repository for the official records of the central administration of the University. Its mandate is to receive, preserve and provide access to the records of governance and administration of the university as well as its faculties, departments and other academic units.

The incumbent will be required to:

- Receive process records from faculties and schools, check records, sort, capture, scan and index records on Document Management System.
- Conduct quality assurance on all records that are scanned and imported on DMS to ensure that records are reliable, authentic and have integrity.
- Receive, check and store incoming and outgoing records to ensure proper continuity, identification, access and conformity with record-keeping standards and university regulations.
- Ensure that records of Administration, Student, Council, and Senate are stored properly within Central Records office repositories and are assigned file reference numbers.
- Manage paper records submitted at Central Records Office throughout the life cycle.

**Key Responsibilities**:

- Maintain records classification systems within Central Records Office and ensure that records are classified in order as per the University classification system.
- Follow up with clients to ensure that records are submitted on time as per Central Records Office Calendar.
- Handle all the queries within Central Records Office and maintain all records submitted at Central Records Office.
- Assist Manager with records management awareness and implementation of the filing system for the University.
- Quality assure scanned records and assist with the cleaning up of records
- Appraise records as per university retention policy.
- Digitization of all records into the Document Management System.
- Identify vital records and prepare records for archiving.

**Minimum Requirements**:

- Matric and a Certificate in Records Management (NQF Level 5). A Diploma in Records Management (NQF Level 6) would be an advantage.
- Knowledge of electronic records and paper records. (Electronic Records Management System and SharePoint)
- 3-5 Years of experience in records management.
- Understanding of records management policies and procedures.
- Ability to communicate with diplomacy and professionalism at all levels.
- Must be capable of working under pressure and meet deadlines.
- Good computer literacy skills. e.g. proficiency in MSWord, Excel, Power Point, Outlook, Electronic Records Management System.
- High levels of honesty and integrity.
- Excellent written skills.
- Good organisational skills.

**Preferences**:
Functional knowledge in the management of electronic records would be an added advantage

Detailed Description

Job Requirements

Additional Details

How To Apply

**Closing Date: 29 November 2024**

Minimum Salary
- Maximum Salary
- Currency

Amount of Travel
- Work At Home



  • Johannesburg, South Africa Anova Health Institute NPC Full time

    Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most. _ - We are looking for an Office Administration Assistant to render administrative support to the Finance Administrator and Office Manager with smooth running of the office by...


  • Johannesburg, South Africa University of the Witwatersrand Full time

    **Department**: Centre for Health Policy **Position**: Administrative Assistant **Duties**: - Assisting the administrative and finance team with a variety of financial and administrative tasks- Procurement- Input of publications information on the Wits publication site- Website maintenance- Preparing meeting rooms with refreshments and equipment- Managing...


  • Johannesburg, South Africa MSA Outsourcing Solutions Full time

    MSA Outsourcing Solutions is seeking a highly organized and proactive Administrative Assistant to provide essential administrative support for one of our UK-based clients. In this role, you will be responsible for providing administrative support to our team and ensuring that day-to-day tasks are managed efficiently. Responsibilities: - Manage and organize...


  • Johannesburg, South Africa Outsourcing To South Africa Full time

    **Administrative Assistant** **Job Type**:Part-Time with Potential for Full-Time **Location**:Remote **Company Overview** The company stands at the forefront of integrating advanced AI technologies into digital marketing, revolutionizing practices such as SEO, content creation, CRO, and copywriting. Our commitment to rapid, SEO-optimized content...


  • Johannesburg, South Africa Kontak Recruitment SA Full time

    Roodepoort, Johannesburg - Accounting/Finance **Administrative Assistant (JB4323)** **Roodepoort, Gauteng** **R5000 - R7000 per month** **Duration: Permanent** Our client, an accounting firm specializing in tax accounting, is seeking an Administrative Assistant to provide support in their office. This entry-level position offers the opportunity for growth...


  • Johannesburg, South Africa SamTha Recruitment Full time

    .Location : Sandton, Morningside, Johanesburg Our client is recruiting for an adminitrative assistant.Are you a detail-oriented individual with exceptional organizational skills?Do you thrive in a fast-paced environment and excel at multitasking? We are seeking a highly administrative assistant to join our team. **Responsibilities**: - Provide...


  • Johannesburg, South Africa Educor Full time

    **Receptionist/Administrative Assistant (JB3564)**: Woodmead, Johannesburg, Gauteng - Administrative **Receptionist/Administrative Assistant (JB3564)** **Woodmead, Johannesburg** **Salary: Competitive, Based on Experience** **Experience**: We are seeking a Receptionist/Administrative Assistant with 6 months to 1 year of relevant experience in reception...


  • Johannesburg, South Africa FlySafair Full time

    Job title : Administrative AssistantJob Location : Gauteng, JohannesburgDeadline : December 30, 2024Quick Recommended Links Jobs by Location Job by industries Description Act as an administrative resource for departments facing capacity constraints; Quickly familiarize with the workflows, policies, and requirements of each assigned department; Provide...


  • Johannesburg, South Africa FlySafair Full time

    Job title : Administrative Assistant Job Location : Gauteng, Johannesburg Deadline : December 30, 2024 Quick Recommended Links Jobs by Location Job by industries Description Act as an administrative resource for departments facing capacity constraints; Quickly familiarize with the workflows, policies, and requirements of each assigned...


  • Johannesburg, South Africa Rand Water Full time

    Job title : Administrative AssistantJob Location : Gauteng, JohannesburgDeadline : January 02, 2025Quick Recommended Links Jobs by Location Job by industries Minimum Requirements Grade 12 or Equivalent A minimum of 2/3 years of administrative experience Computer Literacy (MS Word, Excel, PowerPoint, Access and Internet) and Secretarial skills. Primary...


  • Johannesburg, South Africa Rand Water Full time

    Job title : Administrative Assistant Job Location : Gauteng, Johannesburg Deadline : January 02, 2025 Quick Recommended Links Jobs by Location Job by industries Minimum Requirements Grade 12 or Equivalent A minimum of 2/3 years of administrative experience Computer Literacy (MS Word, Excel, PowerPoint, Access and Internet) and...


  • Johannesburg, South Africa Outsourcing To South Africa Full time

    An American based company is looking to hire an Administrative Assistant to answer the phone, as well as complete tasks. Requirements:⁠ - ⁠ ⁠Fast internet - Needs to converse well over the phone. - ⁠ ⁠Fast computer - ⁠ ⁠2 computer screens (preferred/optional) - ⁠ ⁠QBO experience/knowledge (preferred / optional) - ⁠ ⁠Great communication...


  • Johannesburg, Gauteng, South Africa Bianca consulting Full time

    **Randburg-Based Broker Assistant Administrator Role**Bianca Consulting seeks a skilled and organized individual to fill the role of Broker Assistant Administrator in our Randburg office. In this position, you will handle various administrative tasks, including calendar management, meeting organization, and correspondence.To succeed in this role, you should...


  • Johannesburg, South Africa Smith Garb Full time

    Gauteng, JHB - Northern Suburbs - R15 000 Monthly Cost To Company Qualifications and experience: - Matric essential - Proficiency in MS Office (Word, Excel, Outlook) - Well-experienced in administrative duties Duties include but are not limited to: - Typing - Loading stock on online platforms - Administration - Administrative assistance to brokers and...


  • Johannesburg, South Africa ProHire Solutions Full time

    **Role Summary** You will initially focus on assisting with process documentation, CRM setup, project management software setup, file management, and software research and setup. Responsibilities will eventually expand to include supporting lead management, project assistance, file management, and HR-related tasks. This role emphasizes the use of AI-driven...


  • Johannesburg, South Africa ADvTECH Full time

    **LOCATION**: Rosebank **OVERALL PURPOSE OF THIS JOB**: Provide efficient administrative support to the Campus Head. Maintain open lines of communication between students, support office, external clients regarding administrative queries. Assist Campus Head with the implementation and maintenance of ad hoc projects, as and when required. **KEY RESULT...


  • Johannesburg, South Africa ADvTECH Full time

    **LOCATION**: Johannesburg **OVERALL PURPOSE OF THIS JOB**: Provide efficient administrative support to the Campus Head. Maintain open lines of communication between students, support office, external clients regarding administrative queries. Assist Campus Head with the implementation and maintenance of ad hoc projects, as and when required. **KEY RESULT...


  • Johannesburg, South Africa The Perfect Placements Full time

    Our client, a supplier of fresh produce is looking for an Administrator/Invoicing clerk to join their team at their Johannesburg branch. The admin assistant will oversee the admin department The applicant must be proactive, work with mínimal supervision, be a team player, strong-willed and have strong admin background with the ability to handle multiple...


  • Johannesburg, South Africa Group Digital & IT Full time

    Administrative Assistant **Location**:Johannesburg, ZA, 1462**Position Type**:Professional- Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we...


  • Johannesburg, South Africa Minopex Full time

    **Introduction** This position will be based at Head Office in Woodmead. **Description** The purpose of the position is to be responsible for providing secretarial, clerical and administrative support, contributing to the effective and efficient operation of our organisation **Duties and Responsibilities** Functional Role: Travel Management: - Plan and...