Administrative Assistant

5 months ago

Johannesburg, South Africa Group Digital & IT Full time

Administrative Assistant

**Location**:Johannesburg, ZA, 1462**Position Type**:Professional- Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.**What you will do**

**The Main Purpose of the position is** to Support and Facilitate any IT Administration.

**Reporting**: This Position Reports to the IT Manager.

**Job Objectives**
Technical requirements
**Vendor account management**
- Billing queries.
- Monthly and ad-hoc invoice processing.
- Ensuring correct cost allocations.

**IT order processing**
- Complete all IT equipment request from quoting to approval to ordering to receipt.
- Asset management of new IT assets.

**Stock control**
- Management and control of the IT store room.
- Manage IT stock issuing from the stock room.
- Assist with the management of the mobile contracts; spend, data, stock control, user management and contract revisions.
- Assist with IT solutions when it comes to IT installations, Microsoft Teams Rooms setup, proposals of new solutions for small to medium sized IT and/or technology projects.
- User training or guidance with regards to IT processes.

**Documentation skills would highly advantageous.**
- The creation of “How to” and operational documents will be highly important.

**Qualification & Job Experience**
- Matric.
- Extensive experience in IT Support or similar Position.

**Key Competencies**
- Basic understanding of IT type equipment and items is highly recommended.
- Basic knowledge the M365 platform (Teams, OneDrive, SharePoint, Word, Excel, etc.).
- Good understanding of an IT departments logístically needs and controls around this will be high advantageous.

**Additional**
- This role will work closely with the local solutions technician, so an understand of IT solution would be advantageous, but not a requirement.
- It would be a requirement to have a willingness to learn and grow their knowledge base and skill set.
- Understanding and knowledge of what Volvo has to offer, and the ability to communicate this to the end-user.

**_Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply._**At **Volvo Trucks** you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people - to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.**Job Category**:Administrative & Business Support**Organization**:Group Digital & IT**Travel Required**:Occasional Travel**Requisition ID**:6068**View All Jobs**

**Do we share the same aspirations?**

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.

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