Groups & Events Co-ordinator
4 months ago
5* Luxury Hotel seeks a Groups & Events Co-Ordinator.
**Main Duties & Responsibilities**
- Preparing quotes, making follow-up calls with prospective clients and holding meetings with clients who are interested in hosting an event.
- Quote and contract all potential business through all available booking channels.
- To optimise sales & profitability through an effective and efficient reservations process whilst enhancing relationships with existing clients.
- Manage site inspections in conjunction with the Sales team.
- Spend time in each function / event to ensure that the guests and organisers are well looked after and to support banqueting where needed.
- To ensure that function sheets are compiled accurately on a weekly basis and that any changes are recorded on change sheets and distributed to the relevant parties.
- Maintain close working relationships with all other departments in the Company; keeping them updated and involved in all details of upcoming functions and groups.
- Ensure you remain knowledgeable on all aspects relating to the hotel room configuration and banqueting operation and services available; menu options, beverage knowledge, wine lists, function room layout, hotel room layout etc.
- Inform other departments and follow up with regards to special instructions / requests.
- Preparing the daily change sheet and distributing accordingly. Performing daily banking duties.
- Preparing the weekly function run pack and distributing accordingly.
- Taking refunds, commission claims etc. to accounts daily.
- Printing of all menus, name place cards and door cards.
- Assisting clients with floor plans when required with the use of Visio.
- Qualifying group enquiries in the absence of the Sales Manager or Groups and Events Manager.
- To ensure that function sheets and Group file covers are compiled and distributed on a weekly basis and that any changes are recorded on change sheets and distributed to the relevant parties.
- In the absence of the manager, attend weekly Groups meetings to ensure sufficient follow up and information shared with Sales team.
**Required Qualifications, Skills & Experience**
- Diploma or degree from a reputable hotel school - preferred.
- 3-5 years Groups and Events experience, within a luxury environment -preferred.
- Previous junior sales and reservations experience - advantageous.
- Strong verbal and written communication skills.
- Excellent computer literacy.
- Excellent organisation and time management skills.
-
Events Co-ordinator
4 months ago
Cape Town, South Africa HotelJobs.co.za Full timeVillage N Life is a leading local Tourism and Hospitality group where we go above and beyond to ensure the last 10% standards are met. If you thrive on a company culture that focuses on growing their employees through career development and incentives, this is the company for you. Where exceptional people and exceptional opportunity awaits. **Who We're...
-
Events Co-ordinator
8 months ago
Cape Town, South Africa HotelJobs.co.za Full timeA top tourist destination in Cape Town is looking for an Events Co-ordinator to complement their dynamic Conferencing and Events team. They need a well presented, motivated, creative thinker who has a keen interest in the tourism and hospitality sector and an eagerness to contribute to the overall success of one of Cape Town’s top tourist...
-
Marketing Co-ordinator
6 months ago
Cape Town, South Africa HR Objectives Recruitment Full timeFantastic role for a Marketing Co-ordinator to take full responsibility for the Marketing objectives within dynamic group of legal professionals. Role responsibilities include but not limited to; CRM, all aspects of social media, e-marketing, website management Co-ordination, planning, implementation of all marketing related functions, activities,...
-
Content Co-ordinator
1 day ago
Cape Town, South Africa H&M Full timeAs a Content Co-ordinator you will be responsible for social media publishing & community management, content Co-ordination, copywriting and analysis & follow up. Together with the rest of the Customer Activation team you will work towards aligned and cross-functional goals, driving sales performance and customer centricity in all parts of your work. Key...
-
Conference and Events Co-ordinator, Luxury Hotel
2 months ago
Western Cape, South Africa HotelJobs.co.za Full timeLuxury Property along the Atlantic Seaboard seeking a qualified and experienced Conference and Event Co-ordinator.
-
Assistant Weddings and Events Co-ordinator
6 months ago
Cape Town, South Africa HotelJobs.co.za Full time**JOB PURPOSE**: To liaise with all clients, ascertaining their requirements and coordinating as well as successfully executing weddings and events in a timely manner in accordance with the set standards of the hotel, with the intention of ensuring that the highest standard of performance and service is achieved by all relevant parties. **MINIMUM EXPERIENCE...
-
Pr and Events Co-ordinator
3 months ago
Cape Town, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time**Direct Reporting Line**: Head: Student Experience **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...
-
Groups, Conference
6 months ago
Cape Town, South Africa Hyatt Regency Cape Town Full timeSummary Hyatt Regency Cape Town is currently seeking for a dynamic individual to join you Sales and Marketing teams, as a Group, Conference & Events Coordinator, The Group, Conference & Events Coordinator will be responsible for ensuring that group events within the hotels meet the hotels level of quality standards. **Key Duties and Responsibilities; but...
-
Events Co-ordinator, Luxury Property, Stellenbosch
2 months ago
Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full timeLuxury Property seeking a qualified and experienced Event Co-ordinator in Stellenbosch. Necessary experience and qualification essential - must be well groomed.
-
Front of House
6 months ago
Saldanha Bay, Western Cape, South Africa HotelJobs.co.za Full time**Hospitality and Outdoor - New Vacancy - Front of House / Functions and Events Co-Ordinator** **Luxury Lodge - Saldanha Bay** **Requirements**: - At least 2-3 years F&B or Banqueting and Events Management / Coordinator experience in a 4 or 5 star environment (Essential) - Knowledge of the highest level of F&B customer service in a luxury environment. - 2...
-
Documentation Co-ordinator
6 months ago
Cape Town, South Africa Contour Logistics Full time**VACANCY: Documentation Co-Ordinator** **PRIME PURPOSE OF THE POSIITION** Contour Logistics is recruiting an experienced Documentation Co-Ordinator to join our dynamic team. The successful incumbent will facilitate and complete the necessary documentations process, that is required for product from point of receipt to point of final destination. This...
-
National Distribution Business Co-ordinator
6 months ago
Cape Town, South Africa PPS Recruitment Full time**Job Advert Summary**: Reporting into the Area General Manager. This role manages the day-to-day administrative operations of the distribution team. It further plans, organises and coordinates various projects, monitors their progress and reports outcomes. **Minimum Requirements**: **Education**: Matric **Experience**: 3 years’ sales administration...
-
Office Co-ordinator
7 months ago
Cape Town, South Africa RTT Full time**The Role** The role of the Office Co-Ordinator is to be the face of Pingo as the front of office, take ownership for the smooth running of the Cape Town office and assist various departments with administrative tasks. The Office Co-Ordinator is responsible for make all travel bookings in line with business rules and processes. Greet Pingo employees when...
-
Banquetting Co-ordinator
6 months ago
Cape Town, South Africa HotelJobs.co.za Full time**Banquetting Co Ordinator for this Destination Hotel on the Atlantic Seaboard** To support the food and beverage team by managing and coordinating the outlet reservations and affiliated administrative tasks. **E**MPLOYEE **V**ALUE **P**ROPOSITION**: basis as part of a highly effective team; whilst operating within clearly defined standards and...
-
Events Coordinator
2 months ago
Cape Town, South Africa HotelJobs.co.za Full timeVillage N Life is a leading local Tourism and Hospitality group where we go above and beyond to ensure the last 10% standards are met. If you thrive on a company culture that focuses on growing their employees through career development and incentives, this is the company for you. Where exceptional people and exceptional opportunity awaits. **Who We're...
-
Facilities Co-Ordinator
2 weeks ago
Cape Town, South Africa AFMS Group Full timeJob title : Facilities Co-Ordinator Job Location : Western Cape, Cape Town Deadline : January 04, 2025 Quick Recommended Links Jobs by Location Job by industries PRIMARY DUTIES Reception and switchboard duties General office administration and assistance Events co-ordination Building and office maintenance managed through Forcelink ...
-
Facilities Co-Ordinator
3 weeks ago
Cape Town City Centre, South Africa Jobted ZA C2 Full timeKey Accountabilities/ Principal Responsibilities PRIMARY DUTIES Reception and switchboard duties General office administration and assistance Events co-ordination Building and office maintenance managed through Forcelink Assist with overseeing all renovation, refurbishment and building projects Co-ordinate and implement awareness campaigns OHS...
-
Marketing/promotions Co-ordinator
6 months ago
Cape Town, South Africa Recruit4Success Full timeOur client is one of the largest independent below-the-line marketing agencies that has been assisting the world's leading brands break through crowded consumer markets with data-enabled, tailor-made shopper marketing solutions since 2005. They are seeking a marketing co-ordinator to join their dynamic team. You will be accountable for the management,...
-
Career Centre Co-ordinator
3 months ago
Eastern Cape, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time**Direct Reporting Line**: Head: Student Experience **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...
-
Back Office Administrator and Booking
2 weeks ago
Cape Town, South Africa Pigalle CapeTown Full time**Job Title: Back Office Administrator and Bookings & Events Co-ordinator** **Job Overview**: **Purpose of the Role**: The primary purpose of this combined role is to ensure the smooth and efficient operation of back-office functions while delivering outstanding service in managing reservations and event coordination. This dual responsibility is critical...