Senior Payroll Administrator

2 weeks ago

Ekurhuleni Gauteng, South Africa Boardroom Appointments Full time

**Minimum Requirements**:

- Grade 12
- VIP Course
- At least 3 years VIP experience
- Strong Administrative Skills
- Organised
- Able to complete forms related to own working area
- Can complete administrative procedures with necessary directions and systems at disposal
- Attention to detail
- Able to work under pressure
- Adaptable
- Sense of urgency
- Persistent
- VIP
- Excel and Word
- Understands administrative procedures in own department****

**Responsibilities**:

- Payroll Processing:

- Processing of all salaries input and the monthly wages.
- Ensure to query excessive overtime, Business km travel claims or any deductions that is relating to renting of a vehicle.
- Ensure all earnings and deductions are authorized by the BU Manager.
- Ensure any BU Changes are correctly changed on VIP and the reporting Managers are correctly captured on VIP.
- Update of Pay points on monthly basis.
- Ensure Salary Increases are correctly processed on VIP.
- Ensure deadlines are met.
- Ensure CTC are correctly captured on VIP.
- Ensure Perks Tax is correctly captured on VIP as and when applicable.
- Ensure Salvage Loans are correctly processed.
- Medical Aid:

- Ensure the billing for the Medical Aid Discovery, Xelus and Sizwe are correctly captured on VIP.
- Ensure all new members and dependents are correctly captured on VIP.
- Ensure terminations are correctly processed on VIP i.e., pro-rata EE and ER contributions.
- Medical Aid payments are due by the third of the following month.
- Provident Fund:

- Ensure Provident Fund schedules reconciled back to the VIP reports monthly.
- Ensure for the Provident fund reconciliation function.
- Ensure Provident Fund schedules reach the Provident Fund Administrators by the third of every month. Other Third-Party Payments:

- Ensure Garnishee Order, Union, Bargaining Council, SARS, UIF, Skills, Social Security and VET payments submitted to the Finance department before the sixth of every month for payment.
- Ensure schedules are communicated to the Third Parties to ensure payment is distributed correctly.
- Assist the Group Payroll Manager with the month end reports: General Ledger export.
- Co-Reconciliation reports.
- Skills Provision.
- Leave Provision. Training Reports.
- Ensure that the Wages are correctly processed on a Thursday morning.
- Ensure unpaid leave is correctly process on VIP
- Ensure pay slips uploaded on ESS a day before pay day.
- Printing pay slips for employees with no access to ESS and distribution.

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