Human Resources Representative

1 week ago

Durban, South Africa P3 People Full time

Job Description/Specification

Human Resource Representative

**JOB SUMMARY**

**Responsibilities & Duties**

The responsibility of the HR Representative is not exhaustive and may change from time to time as decided by Management.

**People Responsibility**:

- Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
- Performs administrative and recordkeeping tasks related to staffing changes, which may include layoffs, resignations, terminations, and extended leaves of absence.
- Assists with the administration of employee benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance carriers or insurance brokers.
- Plans and supports company-wide information meetings such as open enrolment, new hire orientation, and meetings to announce or discuss changes in retirement or benefits plans.
- Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
- Performs other duties as assigned.
- Adhere to admin deadlines in submitting documents and reports:

- Performance Management documents for all teams in the branch
- Resource Management for the branch
- Warnings and hearing tracker
- Suspension and dismissal trackers
- Attendance reports etc.

**Key Performance Measures**:
Various HR reports

Meeting timelines on report submissions

Maintaining employee records

Personnel management (absenteeism, late coming, managing staff issues)

**Knowledge, Skills and Abilities**
- Excellent communication and interpersonal skills
- Knowledge of labour regulations and HR practices
- Exceptional organising skills
- Highly organised and detail-oriented.
- Experience in handling employee grievances
- Experience in dealing with Unions, CCMA, Labour Court and the Department of labour.
- Proficient in MS Office (esp. Powerpoint and Excel);
- Good problem-solving skills
- Prior knowledge of different HR software is an advantage
- Ability to meet business timelines and handle pressure

Specification

Position: HR Rep

**Job Types**: Full-time, Permanent

**Experience**:

- human resources: 2 years (required)

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