Executive Secretary

2 weeks ago

Midrand, South Africa Vodafone Full time

**.**:
**When it comes to putting people first, we're number 1.**

The number 1 Top Employer in South Africa.
Certified by the Top Employer Institute 2024.

**Role Purpose/Business Unit**:
Manage the business administration and project support function within the COPS and CBU Teams as well as serve as the primary point of contact for this office.

**Your responsibilities will include**:
**1. Administrative Support**
- Manage and facilitate the calendars to arrange appointments, meetings and conferences
- Guest reception
- Review, proofread and edit documents prepared for the MEs signature
- Ensure MEs are well informed for key activities
- Devise and maintain office management systems, including data management and filing
- Co-ordinate reports that may require input from all departments and is presented to the Executive

**2. Budget and Expense Management**
- Assist MEs with Visas and Travel Requests - as well as the broader teams
- Ensure that all travel expenditure documentation is checked and prepared in accordance with policies and procedures
- Expenditure to be reconciled in accordance with source and reference data
- Process expense reports
- Budget transfers

**3. Travel Management**
- Manage all travel for local and international trips.
- Prepare MEs itinerary for all trips

**4. Event Management**
- Event management for all functions hosted by the MEs for their cost centre
- Responsible for all logístical arrangements for events, conferences, team builds, workshops, seminars etc. which includes:

- Venue booking and preparation
- Confirmation of speakers
- Attendance of delegates
- Preparation of agenda
- Preparation of presentations
- Sourcing promotional items and branded gifts
- Supporting the broader team to ensure an effective way of work.
- Matric
- Secretarial Certificate / Diploma essential
- Minimum of 3 -5 years secretarial experience which includes:

- Some Project management experience

**Job Knowledge**:

- Advanced knowledge of Microsoft Office - Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
- Knowledge of office management (essential)
- Knowledge of IT/Telecommunications environment (advantageous)
- Financial administration experience
- Knowledge of SAP EVO (advantageous)
- Project management and project coordination

**Job-Related Skills**:

- Excellent administration skills
- Excellent organisational skills
- Excellent oral and written communication
- Ability to pay attention to detail
- Ability to maintain confidentiality at all times
- Ability to work under pressure and meet tight deadlines
- Ability to work independently
- Results orientated and self-motivated
- Forward-thinking and proactive
- Ability to execute multiple activities simultaneously

**We make an impact by offering**:

- Enticing incentive programs and competitive benefit packages
- Retirement funds, risk benefits, and medical aid benefits
- Cell phone and data benefits, advantages fiber connection discounts, and exclusive staff discounts offered in collaboration with partner companies

Closing date for Applications**:19 March 2024.**

The base location for this role is **Vodacom Midrand Campus.**

The company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organisational culture that recognises, appreciates and values diversity & inclusion.

  • Executive Secretary

    1 week ago

    Midrand, South Africa SACAA Full time

    **OVERALL PURPOSE OF THE JOB** To offer professional support at the Executive level in terms of all office management requirements. **PLANNING** - Participate in divisional planning of activities. - Assist in the development of project specific action plans. - Manage both manual and electronic diaries. - Arrange and set up workshops/seminars/team building...

  • Assistant Company Secretary

    4 weeks ago

    Midrand, South Africa Edge Executive Search Full time

    Assistant Company Secretary - 2023-03-20 - 2023-04-19 - Temp - Pat000031 - ADMIN, OFFICE AND SUPPORT- Gauteng, Midrand - negotiable Monthly Basic Salary (Market related)- Our client within the Banking industry is looking for the Assistant Company Secretary for a **3 months contract** to assist the Group Company Secretary with managing the effective...

  • Assistant Company Secretary

    2 weeks ago

    Midrand, Gauteng, South Africa Edge Executive Search Full time

    Assistant Company Secretary Temp Pat00003 ADMIN, OFFICE AND SUPPORT Gauteng, Midrand- negotiable Monthly Basic Salary (Market related) Our client within the Banking industry is looking for the Assistant Company Secretary for a3 months contract to assist the Group Company Secretary with managing the effective functioning of the Board, Board Committees, and...

  • Executive Secretary

    3 weeks ago

    Midrand, South Africa Vodafone Full time

    **.**: **When it comes to creating a place where everyone is welcome, we're number 1.** The number 1 Top Employer in South Africa. Certified by the Top Employer Institute 2024. **Role Purpose/Business Unit**: **Your responsibilities will include**: - Maintain the ME’s diary and schedule appointments and meetings. - Screen meeting requests to relevant to...

  • Executive Secretary

    2 weeks ago

    Midrand, South Africa Vodafone Full time

    **.**: **When it comes to igniting a team of trailblazers, we're number 1.** The number 1 Top Employer in South Africa. Certified by the Top Employer Institute 2024. **Role Purpose/Business Unit**: **Your responsibilities will include**: - Maintain the ME’s diary and schedule appointments and meetings. - Screen meeting requests to relevant to MEs. -...

  • Executive Secretary

    2 weeks ago

    Midrand, Gauteng, South Africa Vodafone Full time

    :When it comes to igniting a team of trailblazers, we're number 1.The number 1 Top Employer in South Africa.Certified by the Top Employer Institute 2024.Role Purpose/Business Unit:Your responsibilities will include: Maintain the ME's diary and schedule appointments and meetings. Screen meeting requests to relevant to MEs. Creation of time for MEs to complete...

  • Executive Secretary

    2 weeks ago

    Midrand, Gauteng, South Africa Vodafone Full time

    :When it comes to creating a place where everyone is welcome, we're number 1.The number 1 Top Employer in South Africa.Certified by the Top Employer Institute 2024.Role Purpose/Business Unit:Your responsibilities will include: Maintain the ME's diary and schedule appointments and meetings. Screen meeting requests to relevant to MEs. Creation of time for MEs...

  • Executive Secretary

    2 weeks ago

    Midrand, Gauteng, South Africa Vodafone Full time

    :When it comes to putting people first, we're number 1.The number 1 Top Employer in South Africa.Certified by the Top Employer Institute 2024.Role Purpose/Business Unit:Manage the business administration and project support function within the COPS and CBU Teams as well as serve as the primary point of contact for this office.Your responsibilities will...

  • Executive Secretary

    2 weeks ago

    Midrand, South Africa Vodafone Full time

    **Role purpose**: Provide secretarial and administrative support to the ME: Regulatory Affairs & Public Policy team and key stakeholders. Including streamlining activities, outputs, and outcomes in the office of the ME Regulatory Affairs & Public Policy (RA&PP). **Your responsibilities will include**: **General accountabilities**: Manage the diary, mailbox...

  • Executive Secretary

    2 weeks ago

    Midrand, Gauteng, South Africa Vodafone Full time

    Role purpose:Provide secretarial and administrative support to the ME: Regulatory Affairs & Public Policy team and key stakeholders. Including streamlining activities, outputs, and outcomes in the office of the ME Regulatory Affairs & Public Policy (RA&PP).Your responsibilities will include:General accountabilities:Manage the diary, mailbox and document...

  • Executive Secretary: HRbp Commercial

    1 week ago

    Midrand, South Africa Vodafone Full time

    **Role purpose**: Manage the business administration and project support function within the office of the Managing Executive HRBP Commercial and serve as the primary point of contact for this office. The role will provide administrative and operational support to the function. This position is responsible for maintaining a well-organised and efficient...

  • Executive Assistant

    3 weeks ago

    Midrand, South Africa Pollock and Associates Full time

    Executive Assistant ICT Midrand - Gauteng - South Africa You will be required to support the Group Head Office Finance team as well as other Group Executives and the Board of Directors as required. Previous experience with company secretarial duties, not necessarily as a qualified Company Secretary. Manage and coordinate diaries for the Group CFO and other...

  • Executive Assistant

    2 weeks ago

    Midrand, South Africa Pollock and Associates Full time

    Executive Assistant ICT Midrand - Gauteng - South Africa You will be required to support the Group Head Office Finance team as well as other Group Executives and the Board of Directors as required. Previous experience with company secretarial duties, not necessarily as a qualified Company Secretary. Manage and coordinate diaries for the Group CFO and other...

  • Executive Secretary: HRbp Commercial

    2 weeks ago

    Midrand, Gauteng, South Africa Vodafone Full time

    Role purpose:Manage the business administration and project support function within the office of the Managing Executive HRBP Commercial and serve as the primary point of contact for this office.The role will provide administrative and operational support to the function. This position is responsible for maintaining a well-organised and efficient office...

  • Executive Secretary: Group Consumer Business Unit

    5 days ago

    Midrand, South Africa Vodafone Full time

    **.**: **When it comes to putting people first, we're number 1.** The number 1 Top Employer in South Africa. Certified by the Top Employer Institute 2024. **Role Purpose/Business Unit**: Manage the business administration and project support function within the Commercial Operations (COPS) and Consumer Business Unit (CBU) Teams as well as serve as the...

  • Executive Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Pollock and Associates Full time

    Executive Assistant ICTMidrand - Gauteng - South AfricaYou will be required to support the Group Head Office Finance team as well as other Group Executives and the Board of Directors as required. Previous experience with company secretarial duties, not necessarily as a qualified Company Secretary. Manage and coordinate diaries for the Group CFO and other...

  • Committee Secretary

    3 weeks ago

    Midrand, South Africa Construction Education & Training Authority Full time

    **JOB PURPOSE AND PROFILE** The purpose of the Committee Secretary is to provide effective and efficient administrative services to the CETA to support the Board Secretary and Board members. **RESPONSIBILITIES**: - Coordinate administrative and logístical support prior to and during meetings of the Committees. - Plan and manage the annual programmes and...

  • Executive Assistant to CEO

    4 weeks ago

    Midrand, South Africa Talent 101 Full time

    To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO). Facilitate operational efficiency and assist the CEO to achieve strategic objectives. To manage the administrative requirements of the office of the CEO and assist with scheduling, planning and coordinating...

  • Junior Secretary

    2 weeks ago

    Midrand, Gauteng, South Africa Placements 4 all Full time

    Filing of correspondence daily. Creating new files. Reconcile petty cash book on a weekly basis by ensuring that receipts are recorded accurately and effectively, as, and when required. Make national and international travel arrangements as and when required including travel documentation, car hire, conference bookings, immunizations, and foreign currency....

  • Company Secretarial Consultant

    7 days ago

    Midrand, South Africa Ikwezi Mining Full time

    Overview:As a Company Secretarial Consultant / Administrator, you will ensure the company’s compliance with statutory and regulatory requirements, manage board processes, and facilitate effective corporate governance.Key responsibilities:Ensure compliance with all statutory and regulatory requirementsMaintain statutory books, including registers of...