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Executive Assistant

1 month ago

Midrand, South Africa Pollock and Associates Full time

Executive Assistant ICT

Midrand - Gauteng - South Africa

You will be required to support the Group Head Office Finance team as well as other Group Executives and the Board of Directors as required. Previous experience with company secretarial duties, not necessarily as a qualified Company Secretary. Manage and coordinate diaries for the Group CFO and other Head Office team members. Work closely with Company Secretary to manage all company records for South African companies ensuring that resolutions, minutes, updated CIPC forms, etc. are filed accordingly. All admin related to JSE/SEC filings. Assist with the collation of data, including annual declarations by directors, for the annual report and annual financial statements. Assist with the preparation of Board committee meeting agendas, meeting packs, etc. and the distribution thereof.

Essential Qualifications, Experience and Skills:

- Matric
- Tertiary qualification (Secretarial, Project Management or equivalent)
- Valid Driver's Licence and own transport
- A minimum of 5 years experience in a similar senior role.
- Experience working for a JSE-listed company at a senior level would be an advantage
- Minute-taking experience is a definite requirement
- Excellent computer proficiency (MS Word)
- Excellent communication skills, including the ability to effectively communicate with Directors, Legal Counsel, Auditors and other advisors - both South African and US-based
- Able to work independently and carry out assignments to completion within parameters of instructions given, prescribed routines and standard accepted practices; and
- Must be able to work under pressure and meet deadlines whilst maintaining a positive attitude and providing exemplary customer service.