Executive Secretary

1 week ago


Midrand, South Africa SACAA Full time

**OVERALL PURPOSE OF THE JOB**

To offer professional support at the Executive level in terms of all office management requirements.

**PLANNING**
- Participate in divisional planning of activities.
- Assist in the development of project specific action plans.
- Manage both manual and electronic diaries.
- Arrange and set up workshops/seminars/team building initiatives.

**PROCUREMENT**
- Undertake all logístical arrangements in support of meetings, workshops or other divisional activities.
- Draft minutes of meetings and feedback to relevant persons.
- Assist manager in the preparation of presentations. Procure requirements.
- Typing of minutes.

**INFORMATION PROVISION**
- Collect and consolidate data.
- Source information quotes.
- Assist manager in compiling information.

**STAKEHOLDER PROVISION**
- Implement high quality written and verbal communication with stakeholders.
- Customer liaison and support (locally and internationally).
- Arrange for gift selection and wrapping.

**FINANCIAL ADMINISTRATION**
- Obtain quotes.
- Prepare the relevant documentation.
- Obtain the invoices and forward to finance for payment in accordance with financial procedures policy.

**OFFICE ADMINISTRATION**
- Provide all administrative support.
- Coordinate all logístical arrangements for local and international travel, car hire and accommodation.
- Procure office requirements.
- Coordinate IT related issues.

**Minimum Qualification**:

- Grade 12 plus Secretarial Diploma or equivalent NQF Level 6 qualification

**Ideal Qualification**:

- Bachelor of Business Administration

**Experience**:

- 3 years Executive Secretary or 5 years Aviation Administrator experience

**Closing Date: 02 July 2024



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