Senior Admin Controller

2 weeks ago

Durban, South Africa Bidvest International Logistics Full time

**Job Purpose**:
It is the responsibility of the Senior Admin Controller to assume full responsibility for the financial controls of the Facility and ensure that the intergraty of the financial data reported for the Facility is accurate and presented within the desired time frames.

**Qualifications & Experience**:

- Matric
- Diploma / Degree in Accounting
- High level of Computer Literacy (MS Office & Cargowise One)
- Previous work experience in a supervisory role
- Auditing experience would be beneficial

**Key Responsibilities**:
PLANNING AND ORGANISING
- Preparation of budgets in consultation with management and department heads.
- Authorize order requisitions.
- Ensure that vendors are on ASL / expenditure in line with budget.
- Checking & signing invoices - order requisition is approved by management / invoices are in order.
- Checking accrual listings & monthly cost schedules.
- Preparation of forecasts in consultation with management & department heads.
- Preparing quotes on enquiries for warehousing & recording in proposal register.
- Ensuring that required documentation is completed for take-on of new service providers & customers.
- Attending to customer & service provider queries.
- Setting up invoicing spreadsheets for admin clerks on excel.
- Checking OE-7 forms before capturing on cargowise one.
- Checking proformas before confirming on cargowise one.
- Ensure that all clients are invoices are sent out timeously.
- Preparing OE8s for credit notes.
- Collating & check invoicing info.
- Following up on outstanding debtors.
- Checking Chep invoices - recons are done / pass on charges are recovered from OB.
- Compiling revenue list with admin clerk.
- Checking expense accruals before submission to head office.
- Preparing reversible & non-reversible journals for month.
- Ensuring inter-department revenue / costs are processed.
- Reconcile ops statement / GL and do necessary adjustments if required.
- Compile monthly stats reports / revenue analysis / management report / report for the commercial manager.
- Prepare quarterly board report.
- Monitor claims & ensure correct procedures are followed for reporting / provision / processing of invoices.
- Bi-annual asset verifications / disposals / transfers.
- Preparing capex forms.
- Checking petty cash reconciliations.
- Internal auditing of ISO procedures.
- Ensures that all financial requirements are met as per deadlines.
- Insurance and insurance schedules.
- Check all invoices to stock reports and rate structures.
- Monthly consumable recons - ensure counted and reconciled correctly.
- Monthly diesel recon.
- Forecast and flash with commentary.
- Review income statements.
- Assist in EC audits.
- Approve all items prepared by clerks.

PERFORMANCE MANAGEMENT
- Review performance of individuals against set requirements on an annual basis.
- Be prepared to counsel / discipline employees as and when the need arises.
- Identifies training needs and employees with potential for advancement on the basis of work performance and facilitates training as required.
- Manage absenteeism in accordance with company procedures.

INDUSTRIAL RELATIONS
- Initiates inquiries (ensuring substantive and procedure fairness).
- Addressing of staff problems, queries and grievances timeously according to applicable procedure, anticipate possible conflict and takes preventative actions.
- Ensure that the company's policies are articulated (summarized) for employees to understand.

BUILDS TEAMWORK
- Sets clear objectives, targets and standards and gives performances feedback with necessary corrective measures were required.
- Conduct regular meetings with employees (at least monthly) to brief on workload and current issues.
- Actions suggestions and complaints of staff.

UTILIZATION OF EQUIPMENT AND MATERIALS
- Monitors and actions employees' performance according to guidelines.
- Ensure optimal utilization of time and resources.
- Ensures that maintenance and running costs do not exceed budget.

HOUSEKEEPING, SAFETY, SECURITY, QUALITY ASSURANCE
- Communicates standards of housekeeping to staff and takes appropriate action when standards are not adhered to.
- Ensures adherence to guidelines stipulated in OHSA, and BPL SHERQ Department as well as ISO 9001 quality standards.
- Ensures confidentiality of the job requirement is always maintained.
- Ensures that quality assurance procedures are strictly adhered too.
- Procedures is amended and conduct training on the amendments.
- Ensure that job descriptions are defined, reviewed, amended, consulted with and signed off.
- Attend and participate in monthly management meetings.

  • Branch Admin Controller

    6 days ago

    Durban, South Africa The Right Company Full time

    **BRANCH ADMIN CONTROLLER - DURBAN - R25000 CTC** Currently recruiting for a BRANCH ADMIN CONTROLLER for a National Catering Equipment Supply company based in Durban to ensure that all aspects of the Durban branch is appropriately controlled and administered timeously and efficiently. **MAIN RESPONSIBILITIES**: - Controlling the product inflow and output...

  • Cost and Admin Controller

    2 days ago

    Durban, KwaZulu-Natal, South Africa Futurelink Global Recruitment Full time

    Job DescriptionWe are seeking a highly skilled Cost and Admin Controller to join our team at Futurelink Global Recruitment.Key ResponsibilitiesAssume responsibility as the central point of contact for office communication, directing relevant information to plant and office personnel.Manage calendars, schedule appointments, and coordinate meetings to ensure...

  • Data Filing Admin Controller

    2 weeks ago

    Durban, South Africa RJPersonnel Full time

    2years - Ensure that the capturing of SAP data is correct, accurate and current at all times, in conjunction with completion of checklists and adherence to rules relating to SAP capturing and requirements. This function to include adhoc audits to ensure accuracy of data on SAP and h drive. - Provide internal and external client satisfaction by ensuring...

  • Admin Manager

    2 weeks ago

    Durban, South Africa The Foschini Group Full time

    Job ID: 12973 Job Function Services & Other Position Type: Full-Time Relocation Provided: - Suburb Durban Brand Sportscene Education Required: Not Indicated Experience Required: Not IndicatedAdd to Job Cart Position Description: Are you passionate about our brands and would like to join a leading retailer? The Store is in need of an individual who is...

  • Admin Team Leader

    2 weeks ago

    Durban, South Africa Toys R Us and Babies R Us South Africa Full time

    **Introduction**: Retail Admin Team Leader Toys R Us and Babies R Us are well established international brands. Commonly referred to as the “World’s Greatest Toy Stores”, Toys R Us SA currently boasts 60+ physical stores, two of which are located in Namibia, botswana and Zambia, as well as an ALL NEW AWWWESOME online store. The key focus of the group...

  • Senior Admin Clerk

    6 days ago

    Durban, KwaZulu-Natal, South Africa Spar Group Limited Full time

    Job category: Others: Administrative Support and SecretarialLocation: DurbanContract: PermanentRemuneration: Market RelatedEE position: YesIntroductionA position has become available for a Senior Admin Clerk to join our dynamic team. The purpose of this role is to provide comprehensive administrative and secretarial support to the Human Resources and Payroll...

  • Admin Manager

    5 days ago

    Durban, South Africa Star Retailers Full time

    **URGENTLY SEEKING AN ADMIN MANAGER** **COMPANY: STAR RETAILERS** **LOCATION: DURBAN** Our Spar Supermarket that is based in Durban is seeking an Admin Manager to manage the daily administrative and finance functions of the store Purpose: Ensure the organization’s activities run smoothly and efficiently by managing, directing, controlling and...

  • Warehouse Admin Controller

    3 days ago

    Durban, South Africa Tiger Recruitment Full time

    Seeking a suitable Warehouse Admin lady to join my medium sized freight forwarding client. You will be responsible for track and trace, liaising with drivers, POD's, Invoicing, Billing etc. Cargo Wise and WMS Systems an added advantage. Position based in Rossburgh - travel must not be an issue.

  • Debtors/admin Clerk

    7 days ago

    Durban, South Africa Talented Recruitment Full time

    KwaZulu Natal, Durban - (Negotiable) Debtors/Admin Clerk required to join a growing import/export company involved in merchandising printing paper and related products. Based in Cornubia **Duties and Responsibilities**: - Weekly submissions of ID Facility downloads - Debtor & Supplier credit apps. - Opening of Debtor & Supplier accounts on Sage 200...

  • Admin Assistant Retail

    2 days ago

    Durban, KwaZulu-Natal, South Africa The Core Group Full time

    iStore is the home of everything Apple, and Africa's largest Apple Premium Reseller. With a retail footprint of more than 30 physical and online stores across Africa that provide expert advice, Apple Authorised Repairs, Business, Education, training, and technical support for anything and everything Apple.As an iStore Admin Assistant, you will support and...

  • HR Admin Assistant

    6 days ago

    Durban, KwaZulu-Natal, South Africa Bosch Umhlanga Full time

    HR & Admin Personnel / Personal AssistantReports To: CEO Job Summary:Bosch RMS Automotive Group is seeking a highly organized and proactive HR & Admin Personnel / Personal Assistant to support the company's HR functions while also managing administrative and PA duties. The ideal candidate will play a key role in recruitment, employee relations, HR...

  • Senior Transport Controller

    6 days ago

    Durban, South Africa Urban Containers- DBN Full time

    Looking for a Fleet controller for a fleet of 6 triaxle / super link truck trailer combinations. Requirements as follows: - Port exp - Navis exp - Buying exp - Container / Breakbulk loads exp - Crane trucks / Super link and Triaxle knowledge - Have some Mechanical knowledge - Phone savvy, as a lot of communication is done via telecom and WhatsApp - Good...

  • HR & Admin Manager

    1 day ago

    Durban, KwaZulu-Natal, South Africa Umhlanga Repair Centre Full time

    Job SummaryWe are seeking a highly organized and proactive HR & Admin Personnel / Personal Assistant to support our company's HR functions while also managing administrative and PA duties. The ideal candidate will play a key role in recruitment, employee relations, HR compliance, and office administration, while also assisting senior management with...

  • Accounts/Admin

    7 days ago

    Durban, KwaZulu-Natal, South Africa Umhlanga Repair Centre Full time

    Job Summary:Bosch RMS Automotive Group is seeking a highly organized and proactive HR & Admin Personnel / Personal Assistant to support the company's HR functions while also managing administrative and PA duties. The ideal candidate will play a key role in recruitment, employee relations, HR compliance, and office administration, while also assisting senior...

  • Experienced Production and Admin Assistant

    2 weeks ago

    Durban, South Africa Hutech Head Office Full time

    **Industry: Security** **Position: Experienced Production and Admin Assistant** **Location: Durban, Upper Highway area - KZN** **Salary: R12 000 R14 000 (Negotiable depending on experience)** **MINIMUM REQUIREMENTS**: - At least 2-3 years vast experience working within manufacturing of work wear / PPE and knowledge of materials and trims (Or in the...

  • Admin Clerk Ftc

    4 days ago

    Durban, South Africa RCL FOODS Careers Full time

    At RCL FOODS we see & do things differently, we think bigger, work smarter, and collectively as a team to achieve our ambition to provide more food to more people, more often! We at RCL FOODS are in search for a Admin Clerk to join our Vector Logistics Business Unit/Division. The role will be based in Redhill and report to the Admin Controller. RCL FOODS is...

  • Operations Admin Clerk

    7 days ago

    Durban, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Data Capturing Briefing and Debriefing of drivers Calculate daily kilometres & fuel consumption General admin duties and reports Record driver’s duty and driving hours Capture and Compile driver wages Trip and Fuel capture on Operations program POD Control and hand over Ontime submission of documents to...

  • Project Controller

    3 days ago

    Durban, KwaZulu-Natal, South Africa Onpointlx Full time

    We at Onpoint LX are a dynamic and innovative transport, logistics and warehousing company that provides specialized fleet solutions to our diverse range of customers.We are looking for an employee to join our dynamic team that possesses the below mandatory skills:Very strong admin skillsPlanning & organisingKnowledge of transportVehicle trackingRepairs and...

  • Branch Admin Controller

    6 days ago

    Durban, South Africa The Right Company Full time

    **BRANCH ADMIN CONTROLLER - DURBAN - R25000 CTC** Currently recruiting for a **BRANCH ADMIN CONTROLLER for a National Catering Equipment Supply company based in Durban** to ensure that all aspects of the Durban branch is appropriately controlled and administered timeously and efficiently. **MAIN RESPONSIBILITIES**: - Controlling the product inflow and...

  • Senior Import Controller

    2 weeks ago

    Durban, South Africa Mass Staffing Projects Full time

    Hot in, if you are a Senior Imports Controller this is a fantastic opportunity to be a part of a very successful shipping & clearing/forwarding company. **Requirements**: - Matric/ Grade 12 Certificate - Post-matric clearing and forwarding or relevant qualification will be added advantage - 3 -5 years of experience - Experience working with perishables...