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Business Receptionist/pa

2 months ago

Cape Town, South Africa CareerfinderZA Full time

Key Performance Area:

- Co-ordination of appointments, diary management and client engagements/events
- Office administration and general Administrative duties
- Switchboard
- Answer and address incoming phone calls in a timely and polite manner
- Screening of calls and forwarding calls to relevant personnel
- Receiving visitors and greet visitors appropriately
- Determine the visitors need in a professional manner
- Minute taking at selected meetings and engagements
- Maintaining of strict confidential protocols regarding correspondence and communication
- Typing of documents, reports and preparation of presentations
- Assist in queries and day to day co-ordination of operational tasks related to area of responsibility

Minimum Requirements:
***
- Grade 12
- Business Admin/ Secretarial Qualification
- At least 3 - 5 years working experience as a Receptionist/PA
- Have own transport and a valid SA driver’s license (Preferably)
- Excellent typing skills
- Excellent MS Office knowledge - Advanced MS Excel, MS PowerPoint and MS Word
- Good communications skills (verbal and in writing)
- Good interpersonal skills
- Good problem-solving skills
- Highly motivated and enthusiastic
- Ability to handle work related stress and work effectively under pressure
- Ability to work independently and ability to meet strict deadlines
- Be able to show and take initiative

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