Project Co-ordinator I

2 weeks ago

Midrand, South Africa WSP Africa Full time

**Company Description**
WSP is one of the most diverse consulting firms in Africa. To further our strategic business execution plan, we are seeking leaders that share our guiding principles - we value our people and our reputation; we are locally dedicated with international scale; we are future focused and challenge the status quo; we foster collaboration in everything we do and we have an empowering culture and hold ourselves accountable. We are committed to the achievement and maintenance of diversity and equity in employment.
**Job Description** Key Role**:
**Key Responsibilities/Accountabilities, Areas of Focus & Metrics**:
**Integration**
- Setting up and coordinating the project according to the approach outlined in the WSP Project Life Cycle
- Assisting in development of the Project Execution Plan
- Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles.

**Scope and schedule**
- Assisting with the development of the Work Breakdown Structure.
- Coordinating logístical requirements for the project team such as travel and mobilisation.
- Assisting with development of the project schedule.
- Developing and maintaining a task schedule.

**Cost**
- Setting up and maintaining budgets and expenditure tracking
- Interfacing with global accounting teams to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment.

**Procurement**
- Maintaining** **project contracts and other documentation for sub-consultants, contractors and vendors.
- Setting up Purchase Orders (POs)
- Preparing Inter-Company Agreements (ICAs)
- Tracking equipment calibration certification

**Project documentation**
- Tracking requirements of the quality management processes or plans to ensure they are met.
- Assisting with developing and tracking HSSE requirements and associated plans.
- Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities.
- Compiling regular progress reports for the client, the project team and other internal and external stakeholders.
- Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item list.
- Maintaining the document control system for development and presentation of client deliverables.
- Coordination of deliverables, including organizing word processing / technical editing.
- Maintaining the project risk register.

**Health and Safety Requirement**
- Lifting, moving, and carrying up to 20 lbs may be required.
- Prolonged periods of sitting.
- Regular ergonomics assessment to avoid repetitive strain injuries.
- Manual dexterity required to use equipment, peripherals and computers.

**Qualifications**
- Required: Basic knowledge of project management principles and PMI’s Body of Knowledge.
- Required: Working knowledge of **Microsoft Office Suite** (Word, PowerPoint, Excel, Outlook) and SharePoint.
- Required: Relevant **Tertiary Qualification**:

- Desirable: One (1) or more years of experience in related project support in a multi-disciplinary environment.
- Desirable: Experience with scheduling tools (e.g. Primavera P6 or MS Project) common to industry practices.
- Desirable: Certified Associate of Project Management (CAPM) or Project Fundamentals Qualification (PFQ) or equivalent

**Key Competencies and Generic Skills**:

- Communicates Effectively
- Ensures accountability
- Effectively planning and organizing own work
- Building partnerships, communicating and working collaboratively with diverse groups of people to meet shared objectives
- Demonstrates Self-awareness

**Additional Information** What's in it for you?**

What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP - we can

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, generous days annual leave, and paid professional subscriptions.

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