Project Administrator

6 months ago

Midrand, South Africa Fidelity Services Group Full time

**Vacancy**: Project Administrator

**Region**:Midrand

**Overall Purpose of the Job**: The main purpose of the position is to provide co-ordination and administrative support with projects and initiatives within IT. The individual will need to support on related reporting, presentations, service desk management and projects.

**Minimum Qualifications and Experience**:

- Grade 12.
- 3-5 years of hands-on experience as a project administrator or coordinator.
- A tertiary qualification in project management would be advantageous.
- Strong planning and organizing skills
- Clear criminal record and no pending cases.
- Advanced Excel, MS Word and Power Point proficiency.
- Above average verbal and written communication skills.
- Ability to resolve conflict effectively.
- Ability to handle work related stress and work effectively under pressure.
- Ability to work independently and ability to meet strict deadlines.
- Highly motivated and enthusiastic.
- Diligent attention to detail and quality
- Valid driver’s license with own reliable transport.
- Ability to travel as and when required.
- ITIL knowledge and/or experience (highly advantageous)

**Key Performance Areas**:

- Project Management Office administration duties and overall project administration and/or coordination.
- Coordination and administration relating to any Change Advisory Boards.
- Consolidate management information and reports.
- Compiling weekly and monthly reports
- Record minutes, decisions, risks, issues, and actions at meetings and on-time distribution of all documentation/reports and filing of project documentation (Project Administration Audit Checks)
- Keep an action log and follow up on agreed actions from meeting with Project Managers or Project Stakeholders
- Assist and/or prepare project performance reports, dashboards and/or presentations to provide a comprehensive view of a project
- Provide support to project managers with changes in existing projects or execution of additional projects that cause changes to project schedules
- Ensure accurate distribution of reports to relevant stakeholders
- Facilitate approval/sign-off processes
- Identify potential risks involved in delivery and timelines

**Attributes & Competencies**:

- Ability to maintain confidentiality and handle office maters with utmost professionalism.
- Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
- Above average report writing skills.
- Organizing skills.
- Initiative skills.
- Time Management skills.
- Attention to detail.
- Team player.
- Self-development and that of others.
- Self-motivated & Independent operator.
- Delivery-orientated and deadline-driven
- Sensitivity to highly confidential matters are required.
- High emotional intelligence (EQ) required.
- Able to function in an unstructured environment.
- Build relationships across the business.
- Ownership/accountability and decision-making skills.

**_ Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._

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