Project Co-ordinator

6 months ago

Midrand, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

**Vega School, Varsity College and IIE MSA **are** **educational brands of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

We are looking for a Project Co-ordinator based at our Waterfall National Office in Midrand.

**Job Summary**:
**Administrative Support**
- Manages and updates HRBP and CFO calendar.
- Drafts and distributes relevant correspondence.
- Arranges and co-ordinates meetings.
- Compiles and edits presentations.
- Creates a filing system, and files and manages all documents in the office.
- Receives calls and visitors and notifies the relevant person of their arrival.
- Manages and updates documentation across relevant systems.
- Co-ordination and planning of various events.
- Arranges all meals, coffee, tea water for visitors.

**Travel and Conference Co-ordination**
- Books travel including arranging the itinerary, car hire etc. for HRBP and CFO.
- Arranges visas if required for travel.
- Researches, reviews and books suitable accommodation.
- Manages the various logistics and requirements for conferences throughout the year.
- Researches, reviews and sources suitable venues for conferences.
- Compiles and distributes conference packs prior to the commencement of the conference.
- Checks and updates travel logs for invoicing purpose.
- Report Collation
- Draws and distributes relevant reports as requested.
- Co-ordinates data and collation of various reports.
- Compiles documentation on request of the HRBP and CFO.
- Keeps Accurate record of all correspondence and cases.

**Project Co-ordination**
- Provides project co-ordination support to the HRBP and CFO.
- Receives details of required projects, scopes out the approach and co-ordinates the project from beginning to end.
- Coordinate activities of the SMT on instruction of the HRBP and CFO
- Arrange all events and year end function as and when required for the Waterfall National Office.

**Minimum Qualification Required**:

- Minimum of a 3 Year Diploma (NQF Level 6)
- Advanced Diploma or Degree (NQF Level 7) preferably in Administration is advantageous

**Minimum Work Experience Required**:

- Minimum of 3 - 5 years experience in Administrative support or project co-ordination roles, preferably within HR.
- Proven experience as a Personal Assistant or Executive Assistant would be advantageous.

**Competencies**
- High level of proficiency in Microsoft Excel and MS Outlook.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks simultaneously and prioritize workload effectively.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive approach to problem-solving and ability to work independently.
- Professional demeanor and strong interpersonal skills

**Special Requirements**:

- Must have valid drivers license and own vehicle.

**The IIE's Varsity College **is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

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