Project Coordinator

2 weeks ago

Midrand, South Africa Empact Group Full time

**Main purpose of the job**

Reporting to the Key Account Manager, the incumbent is responsible to co-ordinate all maintenance projects via the helpdesk and ensure that contractors are managed.

**Education and experience required**:

- Matric
- NQF Level 3 qualification is advantageous.
- Minimum of 2-5 years help desk operation experience
- Experience within facilities environment working with contractors.
- Valid driver’s license is essential.

**Knowledge Skills and Competencies required**:

- Fully computer literate on MS Office, MS Outlook, Advanced Word, Excel, and PowerPoint skills
- Strong administrative skills with the ability to work in a pressurized environment, prioritizing and meeting competing demands in a professional manner
- Ability to deal with sensitive information in a confidential and professional manner (essential)
- Demonstrate confidence and assertiveness
- Demonstrate a professional work ethic, integrity, and loyalty
- Excellent communication skills, both verbal and written
- Team player - prepared to help when the others are overburdened
- Excellent interpersonal skills
- Ability to interact effectively across all levels
- Discretion and confidentiality are essential attributes required for this role
- Attention to detail

**Tasks**
- Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
- Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
- Organizing, attending, and participating in stakeholder meetings.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Ensuring project deadlines are met.
- Determining project changes.
- Undertaking project tasks as required.
- Developing project strategies.
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each
- Assess project risks and issues and provide solutions where applicable.
- Ensure stakeholder views are managed towards the best solution.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective.
- Manage call logging systems.
- Coordinate maintenance plan for all FM disciplines.

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