Operations Administrator

1 week ago

Johannesburg, South Africa Avacare Health Group Full time

Operations Administrator

Innovata Pharmaceuticals (Pty) Ltd is the pharmaceutical arm within the Avacare Health Group. A proudly South African company, Innovata is a level 1 BBBEE company that manufactures a range of carefully selected essential medicines covering all major therapeutic classes.

Avacare Health is an integrated healthcare group serving the African region and beyond through the distribution and supply of pharmaceuticals, medical consumables, consumer health and medical equipment.

Founded in 1996 by anesthesiologist, Dr Vikramkumar Naik, with a vision to make a difference to the people of Africa.

Our greatness lies in our commitment to bring affordable healthcare to the people of Africa, and for our products and services to be accessible in every part of Africa and beyond. Operating across 3 continents with presence in 22 countries, our innate passion and commitment to deliver timeously has helped us make our mark in the pharmaceutical and healthcare arena.

Achieving success is about having vision and belief that **“Yesterday we were good, today we are better and tomorrow we shall be great”**.

**Education & Skills**:

- Grade 12.
- Relevant administration qualification would be advantageous.
- 1 - 3 years’ office administration experience.

**Additional Competencies**:
Behavioural Competencies:

- Attention to detail - Diligently attends to details and pursues quality in accomplishing tasks.
- Developmental & Continual learning - Displays an ongoing commitment to learning and self-improvement.
- Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.
- Ethics & Integrity - Earns others’ trust and respect through consistent honesty and professionalism in all interactions.
- Creative & Innovative Thinking - Develops fresh ideas that provide solutions to all types of workplace challenges.

Technical Competencies:

- Safety Focus - Adheres to all workplace and trade safety laws, regulations, standards, and practices.
- Planning & organising - Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; identifies and organises resources needed to accomplish tasks; manages time effectively.
- Interpersonal communication - Understands and learns from what others say; Grasps the meaning of information written in English and applies it to work situations; Conveys ideas and facts orally and written using language the receiver will best understand.
- Business Alignment - Aligns the direction, products, services, and performance of a business line with the rest of the organization.

**Responsibilities**:

- Operations - Prepare purchase orders and send copies to suppliers and to departments originating requests.

Calculate costs of orders, and charge or forward invoices to appropriate accounts.

Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
- Administration - Respond to customer and supplier inquiries about order status, changes, or cancellations.

Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

Prepare, maintain, and review purchasing files, reports and price lists.

Track the status of requisitions, contracts, and orders.
- Analysis - Review requisition orders in order to verify accuracy, terminology, and specifications.

Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.

Compare suppliers' bills with bids and purchase orders in order to verify accuracy.

Locate suppliers, using sources such as catalogues and the internet, and interview them to gather information about products to be ordered.

Monitor contractor performance, recommending contract modifications when necessary.
- Inventory - Monitoring current inventory, ordering supplies and scheduling deliveries to ensure that the company has a sufficient amount of necessary materials or equipment.

Perform buying duties when necessary.

Track orders and ensure timely delivery.

Follow up with suppliers, as needed, to confirm or change orders.

Liaise with relevant staff to ensure all products arrive in good condition.

Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
- Production/Receiving - GRV goods and ensures system is up to date with recorded stock.

Manufacturing of goods in Pastel system.

Run reports on stock holding and check accuracy of respective warehouses.

Ensure system entries is up to date and accurate with BOMS and manufacturing process.

**Location**: Ormonde, Johannesburg

**Duration**: Permanent

**Closing Date for Appli

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