Operations Administrator

3 weeks ago


Johannesburg, South Africa Bush Telegraf Full time

Bush Telegraf is looking for an operations administrator to direct and coordinate all activities of the businesses, including the administration of business structure, practices, and processes to enhance efficiency and maximise profit
Duties and responsibilities
Stakeholder management and engagement
Liaise with the National House of Traditional Leaders (NHTL)and Free State Local Municipalities on project requests.
As one of our major stakeholders, liaise with the various traditional councils and manage all the administration related to their various rural communities.
Ensure beneficiaries receive all the allocated payments for site rentals annually.
Assist the traditional councils with communicating with the various government entities, drafting project proposals on their behalf.
Manage the database and contact list of the entire councils and their various beneficiaries.
Draft letters communicating mandate issues on behalf of the NHTL to private entities and local municipality partners.
Conduct the audits for each traditional council as per request and draw out an audit report for each Traditional Council.
Financial administration
Create all the required invoices, quotations and requisitions for client and supplier requests.
Ensure payments are made on time to suppliers.
Liaise with clients and suppliers when required.
Manage all the correspondence with the government and private sector (landlords).
Make quotations and invoices for submission.
Site acquisitions - project coordination
Respond to client initial quotation requests for site acquisitions.
Ensure all team members are aware of their tasks for each project.
Manage the entire project timeline, budgets, and execution dates through the weekly status meetings.
Record the status meetings and distribute minutes.
Manage the company tendering process.
Create and submit quotations and invoices and track the invoices through an invoicing schedule.
Role requirements
Bachelor’s degree in sales and marketing or related field.
Min two years of experience in operations.
Results driven and commitment to excellent customer service.
Ability to quickly build rapport with customers and suppliers.
Able to work comfortably in a fast-paced environment.


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