Financial Administrator
1 week ago
**About Us**:
Tsebo Group IT requires a result driven Financial Administrator to oversee the financial welfare of the department.
The Financial Administrator role manages the daily activities of the Group technology finance function. Ensures the processing of all IT vendor accounts in alignment with Group financial procedures and policies. Daily management of IT financial records and reporting (Income Statement, Statement of Cashflows, IT budget and IT cost management). Support the IT procurement function for purchase orders and consignment stock management with work in progress account (WIP) reconciliation.
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more**. **Developing our people** - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.
**Duties & Responsibilities**:
- To assist IT Management in the preparation on standard monthly reports. - Income statement, Budget vs Actual, Statement of cashflows, monthly accruals, spend analysis on 3G data per division, spend analysis on IT procurement per division.
- Create purchase orders according to signed agreements between business and the IT Vendor.
- To reconcile and GRV invoices to goods and services rendered against the purchase order raised on Microsoft Dynamics 365.
- Accurately track actual IT spend against IT budget.
- Assist with the Group IT budget process to ensure all costs are reflected.
- To ensure that the relevant IT Capex documentation is accurately completed.
- Ensure no unauthorised ordering of goods and purchasing from unauthorised suppliers.
- To keep the IT fixed asset, register up to date with the supplied asset movement information.
- To alert IT management to any discrepancies regarding the whereabouts of fixed assets.
- Manage the buffer stock and reconcile the WIP account monthly as well as weekly stock take and adhere to the recommended guidelines set out in the buffer stock process manual.
- All accepted deliveries must be reconciled to orders placed.
- Accepting or issuing deliveries from Supplies, Couriers, Drivers, or Technicians when required.
- To maintain an electronic record of monthly IT financial results as per specified requirements.
- Prepare the IT Budget and assist with presentation and discussions
**Skills and Competencies**:
- Financial administration experience
- Stock Management
- IT Procurement
- Software knowledge and understanding
- Hardware knowledge and understanding
- Sound knowledge of MS Office, ideally on D365
- Advanced computer skills
- Reasoning skills
- Logical thinker
- Punctuality
- Attention to Detail
- Excellent command of the english language
- Must be able to work independently
- Dependability and the ability to adapt to a changing work environment
- Critical and innovative thinking
**Qualifications**:
- Accounting/Bookkeeping Diploma
- 5 years’ experience in a finance administrative role or similar
- 3 years’ Financial Controller experience
- Financial administration experience in Accounts Payable
- Microsoft Dynamics 365 or ERP system experience
- MS Office, with advanced experience in Excel
- Working in a high volume fast paced office environment with high degree of responsibility
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