Project Administrator
2 weeks ago
**Responsibilities/Tasks**:
- Update and distribution of project status reports for external distribution.
- Maintaining the company plan.
- Maintaining the company resource schedule.
- Facilitate meetings with various stakeholders in order to update project status reports, company resource schedule, release news and the company plan.
- Manage JIRA open items. Review open tickets, report weekly, ensure tickets are assigned correctly.
- Maintain and manage the project documentation flow in the document management system M Files (ECPs, Work Orders, Change Orders, Exco Memos)
- Manage the company project management templates, create new and update existing.
- Communicate operational leave schedule on a weekly basis.
- Administer the timesheet system, including weekly and monthly reporting:
- Administer timesheet system for all staff
- Capture and verify time on a weekly basis
- Capture overtime on request ( weekly/monthly) basis
- Issue weekly time tracking report
- Capture and track external contractor’s time
- Verify leave captured before billing at month end.
**Minimum Requirements**
- Matric
- 1 years experience working as a project administrator in a software project environment
- 1 years experience working as part of a team that is involved in software releases.
- Proven solid knowledge and experience with MS Excel
- Working knowledge of the Jira task management system
**Would be an advantage**
- Experience working across disciplines involved in a SDLC
- Experience working with PMO finance activities like project timesheets, billing, financial tracking and reporting
- Experience with M Files document management system
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