Project Administrator
1 month ago
Job title : Project Administrator – Cape Town jobs in Western Cape
Job Location : Western Cape, Cape Town
Deadline : May 16, 2024
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KEY RESPONSIBILITIES
Document control
Quality compliance checks
Minute-taking
Updating office bids on the bid register
Assistance with the Quality Management System
Organising training courses for the staff and associated administration involved
Preparation of tenders
Relief reception duties
Follow up on submitted bids
Check supplier invoices
Registration of bids
Travel management- local and international
Timesheets and sundries
Diary management
Coordinate meetings and boardroom bookings
Filing project documents
Tracking training spend vs budget
Log training time/training requests
Open new projects on BST
Coordinate and Capture Resource Planner (Division resource tool)
Support Project Manager with regards to daily requirements as needed – transmittals, filing, data capturing, extracting of information, noodles etc.
Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements
Assistance at team meetings and other site and Project Manager level meetings as required – documentation, information registers, status reports, agendas, meeting minutes etc.
Document control
Assist with the development and delivery of progress reports, documentation and presentations
Support and conduct secretarial duties to OOPM and OOPD
Forecast rollover
Setting up client questionnaires
Financial:
Preparation of invoices and payment certificates
KEY CHALLENGES
Project management
Quality compliance
Financial reporting
RECOMMENDED QUALIFICATIONS, SKILLS AND EXPERIENCE
Matric
Minimum 3 years' experience
High proficiency in MS Word
High proficiency in PowerPoint
High proficiency in skills in Excel
An added bonus would be experience in the consulting engineering or construction industries
Project management experience
Financial background
*Administrative / Management jobs in south africa
*Project Administrator – Cape Town in Cape Town
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