IT Portfolio Administrator

Found in: Talent ZA C2 - 2 weeks ago

Cape Town, South Africa Project Management Connection Full time

Main Purpose:

  • To support and provide administrative assistance to the IT Portfolio Office.

 

Key Responsibilities:

  • Knowledge and content management of relevant methodologies (e.g. Project Management Framework), templates, best practices, training material and research
  • Request, receive and consolidate Project Status reports
  • Maintain a Project Register by obtaining and distributing all relevant information pertaining to projects
  • Schedule, attend and minute relevant IT Portfolio meetings and forums (e.g. Demand forum reviews, health status reviews, etc.)
  • Track actions and consolidate a minute tracker tool for relevant IT Portfolio meeting and forums
  • Maintain an integrated project resource plan to track project resources and ensure optimal project resource utilisation across the IT Portfolio
  • Ensure and maintain a central repository of key project deliverables per project (e.g. project registration forms, business cases, project definition reports, post project reviews, post implementation reviews, project status reports etc.)
  • Support Project Managers by locating and providing templates and best practice material
  • Assist with IT Portfolio presentations
  • Assist with administering the business framework for project prioritisation
  • Assist with the administration of the project management training course
  • Assist with the onboarding of Project Managers
  • Maintain knowledge base and intranet pages

 

Key Competencies:

  • Relevant Project Administration and/or Project Management qualification preferable
  • 2 to 3 years demonstrated working background in administration and providing project office services to projects, preferably in an IT environment
  • Strong planning and organisational skills
  • Financial management skills would be advantageous
  • The ability to manage information
  • Strong attention to detail
  • Analytical and systemic thinking ability
  • Fully conversant with Microsoft office suite - Excel, Word, PowerPoint
  • The ability to communicate, both written and verbal, at all levels in the organization.
  • Ability to read, analyse large quantities of data and/or information, interpret and identify relevant trends and summarise into meaningful management reports
  • Must be able to work in a pressurized environment.
  • Customer service orientation
  • Delivery focused and goal driven
  • Flexible
  • Builds effective relationships with line management, team members and customers.
  • Engages and co-operates with line management and team members to achieve the operating and team goals.

 

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.

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