Senior Human Resources Secretary

2 weeks ago


Johannesburg, South Africa MECS Africa Full time

South Africa, Gauteng - Jhb Central
- R 24000 - R 28000 Monthly Cost To Company

My client is seeking a Senior Secretary to provide administrative support to the Senior Manager: Human Resources.

**Qualifications and experience required**:

- Grade 12 (NQF 4)
- 6 months secretarial certificate
- 2 years’ experience in a secretarial position, preferably to a Senior Manager
- Experience in Microsoft Office packages and a HR environment is advantageous

**Responsibilities include**:

- Filing of correspondence on a daily basis.
- Creating new files.
- Compile and consolidate monthly, quarterly reports, as and when required.
- Ensure that reports are submitted one week before the date of submission by Informing / reminding the relevant managers.
- Replenish stationery as and when required.
- Reconcile petty cash book on a weekly basis by ensuring that receipts are recorded accurately and effectively, as, and when required.
- Make national and international travel arrangements as and when required - including travel documentation, car hire, conference bookings, immunizations and foreign currency.
- Coordinate office functions/meetings as and when required by the Senior Manager: Human Resources.
- Book venues for meetings/presentations on a regular basis.
- Arrange equipment for meetings or presentations as and when required.
- Book parking for visitors and the Senior Manager: Human Resources when attending meetings outside the office.
- Schedule appointments and meetings - diarise these for the Senior Manager on a daily basis.
- Answer incoming calls, take messages screen, and channel the calls to the relevant personnel on a daily basis.
- Take minutes and type minutes within 72 hours of the meeting.
- Maintain a level of confidentiality on all correspondence.
- Capture and process invoices on SAP, as and when required.
- Obtain a monthly telephone summary from IT for the department.

For more information please contact:

- Lisa Baxendale



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