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Assistant Travel Coordinator

1 month ago

Johannesburg, South Africa Transport Education Training Authority Full time

**KEY PERFORMANCE AREAS**
- **Coordinate Travel Bookings in the Organization**1.1 Assist the Travel Coordinator with the arrangement of travel (domestic and international) for TETA employees and

Board members (flights, car and accommodation);
1.2 Assist with the provision of support to travellers;
1.3 Assist with the provision of support to employees and Board members during official trips;
1.4 Assist with ensuring proper management of international trips;
1.5 Assist the Travel Desk in ensuring that Units submit their monthly Travel itineraries on time.
- **Manage the Relationship Between TETA and Travel Agent**2.1 Attend weekly/quarterly meetings with Travel Agency on behalf of TETA;
2.2 Submit Travel itinerary to the Travel Agency on time;
2.3 Communicate booking changes with the Travel Agent on time.
- **Monitor Compliance with Policies and Procedures**3.1 Keep abreast of the changes in policies, procedures and legislation for timely communication to employees and board

members.
- **Administer Travel Plan and Cost**4.1 Ensure that Travel Estimates are reasonable enough to avoid over expenditure on Purchase Orders;
4.2 Assist the Travel Desk in researching trends in the hospitality and recommend best practices;
4.3 Promote trips coordination for travelers to the same destinations.
- **Invoice Management **5.1 Assist with the maintenance of an Electronic Invoice Control Register;
5.2 Reconciliation of Invoices to Pos;
5.3 Invoice Capture.
- **Monthly Reporting**6.1 Assist the Travel Coordinator in ensuring compliance with legislated monthly reporting.
- **Personal growth and Reporting**

7.1** **Completion of performance appraisals timeously.

**MINIMUM REQUIREMENTS**
- **Qualification and Experience**
- M + 3 qualification in Travel and Tourism or equivalent tertiary qualification;
- 2 years’ experience in travel administration and coordination, 1 year of which should be working experience in booking systems e.g. Galileo, Amadeus, Fidelio and etc.

**2**. **Knowledge and Skills**

**2.1 Knowledge and Understanding of**
- Legislation - knowledge and understanding of the PFMA, PPPFA, BBBEE, Treasury Regulations and etc;
- Relationship Management knowledge;
- Risk Management;
- Travel Management knowledge.

**2.2 Skills**
- Analytical, attention to detail, problem solving and critical thinking skills;
- communication and writing skills.