Procurement Officer

3 weeks ago

Pretoria, South Africa World Health Organization Full time

**Grade***: NO-A

**Contractual Arrangement***: Fixed-term appointment

**Contract Duration (Years, Months, Days)***: 2 YRS

**Job Posting***: Jan 22, 2024, 2:54:52 AM

**Closing Date***: Feb 11, 2024, 4:59:00 PM

**Primary Location***: South Africa-Pretoria

**Organization***: AF_ZAF South Africa

**Schedule***: Full-time

**OBJECTIVES OF THE PROGRAMME**: Country Administrative Support Units (CSUs) have been established in the organizational structure to assist managers and staff in fully discharging their responsibilities in the Global Management Information System (GSM) environment and to ensure compliance with institutional policies,procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource planning (ERP)system.

**DESCRIPTION OF DUTIES**: Advises the head of the WHO country office for informed decision-making on procurement transactions;
- Coordinates the preparation and submission of procurement plans by the various organizational groups of the budget center;
- Prepares and monitors the implementation of the procurement plan ensuring that objectives and priorities are met and on track;
- Evaluates requests from technical units and partners and advises on compliance with the Organization's rules and regulations;
- Administers procurement resources and ensures the consistent and efficient use of standard procurement procedures;
- Maintains the database of pre-qualified and evaluated suppliers;
- Maintains and monitors the overall activities of procurement, logistics and contracting services for the office by using the Oracle system in gsm oracle and other purchasing tools, including business intelligence (BI), and providing reports,data and statistics;
- Provides advice to unit/program managers and managers and staff on procurement,logistics and contractual services;
- Ensures the smooth running of purchasing operations, including the ordering and delivery of goods and services;
- Maintains regular contact with the Contracting and Procurement Unit (SPC) of the Regional Office and follows up on decisions taken by the Contract Review Board (CRC);
- Tracks the shipment of ordered items with shipping companies and liaises with local authorities for tax exemption and timely customs clearance of goods;
- Provides the secretariat of the local procurement committee;
- Analyzes and/or evaluates supplier performance with other designated personnel; and - Performs other related duties as assigned.

**REQUIRED QUALIFICATIONS**:
**Education**:
**Essential**: A first-level university degree in business administration, public administration, management or a related field

**Desirable**: A postgraduate degree in business administration, public administration,management or a related field.

**Experience**:
**Essential**: At least one (1) year of experience, some of which in an international context, in the field of procurement and logistics services for a program. Experience inthe use of corporate resource planning systems or similar software packages

**Desirable**:
**WHO Competencies**: Teamwork

Respecting and promoting individual and cultural differences

Communication

Producing results

Moving forward in a changing environment

**Use of Language Skills**:
**Essential**: Expert knowledge of English.

**Desirable**: Intermediate knowledge of French.

**ADDITIONAL INFORMATION**:

- This vacancy notice may be used to fill other similar positions at the same grade level
- A written test and/or an asynchronous video assessment may be used as a form of screening.
- According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
- The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
- An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
- The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointme

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