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Debtors and Ap Administrator

4 months ago

Cape Town, South Africa The Prestige Distribution Services- ARC Full time

Your role at ARC:
As the Debtors & AP Administrator, you will be a key player in the finance team providing excellent service and administrative support to stakeholders and will ensure adherence to all financial controls and procedures to mitigate risk. You will also provide accurate, reliable and trusted information to the business to enable sound business decisions and will provide support to the Accounts Payable Controller as required to achieve successful business outcomes.

Key Responsibilities:
Business Performance
- Assist the Accounts Payable Controller and complete creditors reconciliations as allocated, on a monthly basis and within the time frames.
- The assurance that all trade creditors are correctly accounted and that they are paid as per the agreed terms and that the LS supplier accounts are reconciled monthly to the supplier statement, or invoices if applicable.
- Manage the Debtor accounting environment including the invoicing of sundry income based on signed off PO’s and relevant source documentation.
- Ensure the matching, receipting and allocation of all debtor values.
- The data capturing and the maintenance of accurate records for all debtor accounts.
- Follow up and resolve all queries and issues.
- Prepare and review of debtor’s reconciliations for allocated accounts.
- Prepare the debtors age analysis and ensure that all accounts within term and ensure timeous payment by all debtors.
- Communicate with the marketing and merchandise departments to ensure that the debtors environment operates in a seamless and professional manner.
- Assist with preparation of year-end audit as required.
- Continually search for value adding strategies to benefit the company.
- Strong financial acumen and execution in the preparation and capturing of financial information.
- Ensure goals/deadlines are achieved.
- Proactively participate in upgrading internal controls and the adherence to them.
- Assist with ad-hoc projects and duties as required.

People Management
- Manage own personal development through your PDP (Personal Development Plan). Request training and feedback on performance and strive to improve based on these interventions.
- Adhere to the company's values.
- Take personal responsibility for all issues facing the department and work as a team.
- Communicate with your line manager regularly and make recommendations on improving efficiencies in the department.

COMPETENCIES
- Deciding and Initiating Action
- Working with People
- Communication and influence
- Planning and Organising
- Attention to detail
- Process orientation
- Problem solving
- Adapting and responding to change
- Analysing
- Performance focus
- Business acumen

Minimum Requirements:

- At least 2 years relevant experience
- Intermediate Excel and Word
- Relevant experience in the retail industry
- Relevant tertiary qualification is advantageous

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)