Creditors and Debtors Supervisor

3 months ago

Western Cape, South Africa The Foschini Group Full time

**Job specification - Creditors and Debtors Manager (Coricraft)**

**PURPOSE OF THE ROLE**:
Join us as a Creditors and Debtors manager and ensure effective and efficient service delivery of all AP/AR activities to the Business.

**REPORTS TO**:
Senior Accountant Operations (Coricraft)

**DIRECT REPORTS**:
4 x Creditors Clerks

2x Debtors Clerks

**KEY PERFORMANCE AREAS**:

- **Financial Reporting and Deadline**

Ensure all deadlines are met as per agreed-upon dates, providing accurate and timely financial reporting for both Creditors and Debtors
- **Accounts Payable Management**
- Supervise the day-to-day Accounts Payable (AP) functional processes within the AP team
- Maintain age analysis to ensure no items are outstanding for 90+ days
- Ensure the Purchase Order (PO) list contains only current and valid items
- Keep supplier reconciliations up to date
- Prepare and manage supplier payment forecasts for six months, with particular emphasis on the accuracy of the first two months and mínimal changes to actual payments
- Conduct monthly analysis to ensure all costs are captured in the correct period or accrued accurately
- Ensure supplier payments are made strictly in accordance with terms
- Review, develop, implement, and maintain AP policies and procedures
- Investigate and resolve any payments not processed by the teamManage staff performance and provide coaching and training for entry-level AP team members to handle more complex issues and exceptions- **Accounts Receivable Management**
- Oversee the day-to-day Accounts Receivable (AR) functional processes, ensuring effective management of customer collections
- Maintain age analysis of receivables to minimize outstanding amounts and reduce overdue balances
- Develop and implement AR policies and procedures to ensure efficient collections and accurate invoicing
- Ensure timely and accurate issuance of invoices and follow-up on overdue accounts
- Collaborate with sales and customer service teams to resolve billing disputes and ensure customer satisfactionDaily approval of Refunds to customers- **Audit and Compliance**
- Assist with both external and internal audit processes for creditors and debtorsEnsure compliance with financial regulations and internal controls- **Team Management and Development**
- Lead and manage the accounts team, including both AP and AR functions, to ensure high performance and adherence to company standardsProvide coaching, training, and support to team members, fostering their professional development and capability to manage more complex issues- **Process Improvement**
- Continuously review and improve processes for both AP and AR functions to increase efficiency and accuracyIdentify opportunities for automation and process enhancements- **Budget and Forecasting**

Assist in gathering information and preparing data for the budgeting process, incorporating both AP and AR perspectives

**QUALIFICATIONS AND EXPERIENCE**:

- Grade 12 Certificate with Accounting
- Certificate/Diploma in Finance or business administration
- Finance Degree and SAIPA advantageous
- 3 years Supervisory experience in an AP/AR environment
- SYSPRO experience advantageous
- Competency in Microsoft Excel

**PERSONAL ATTRIBUTES**:

- “Tech Savvy “with good working understanding of the digital environment
- “Hands-on “approach
- Strong business acumen
- Self-motivated, focused, driven individual who thrives in and entrepreneurial environment
- Ability to prioritise, multitask, and demonstrate a sense of urgency
- Demonstrated professional maturity and ability to manage workload independently
- Strong verbal and written communication skills
- Excellent interpersonal skills with the ability to collaborate with multiple cross functional channels

**WHAT WE OFFER**:

- A challenging role in a rapidly evolving business
- All Inclusive Market Related Cost to Company that includes:

- Group Risk benefits
- Provident Fund
- Medical Aid
- An entrepreneurial, collaborative working environment that enables you to make a significant contribution
- Staff discount at Group brands (TFG)

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