Administrator: IT Operations Centre/permanent
6 months ago
Business unit, Department, Reporting Business Unit CPS Department IT Operations Centre Job grade OP1
Core Description
To provide dedicated, general administrative and general purchasing and payment support to the Executive, and Senior Management Team of the ITOC. Key Deliverables / Primary Functions Manage the administrative aspects of new employee onboarding, including the collection and processing of necessary paperwork. Ensure that new employees have the necessary equipment, workspace and access to perform their job function. Manage a structured employee offboarding process. Create a comfortable and productive work environment by managing office supplies, maintenance, ergonomic improvements and health and safety. Manage and co-ordinate logistics around staff travel arrangements within the business unit - booking of accommodation arranging flights. Support and facilitate request from shared services from Finance and HR. Track allocation of IT assets to ITOC employees. Process invoices and raise purchase orders. Track purchase order (PO) creation, GRV processing and Payment and Proof of Payment. Creating and maintaining procurement and payment-related spreadsheets. Checking that timesheets are completed routinely, and that time is billed against the correct clients and internal orders and getting manager sign-off.
Track and manage executive sign-off of regular and ad hoc invoices Core Functional Skills & Knowledge Microsoft Office Communication Business Negotiation Interpersonal skills Attention to detail Core Behavioural Competencies Following instructions & procedures Planning & Organising Working with people Delivering Results & Meeting customer expectations Adapting & Responding to change Minimum Qualifications NQF 4: Grade 12 National Diploma Additional Education -Preferred /Advantage NQF 6: 3 year Degree/ Diploma/ National Diploma in Accounting Experience
2 Years administration experience where you were able to effectively assist Management on a daily basis. Certifications Professional Memberships in Relevant Industry Level of Engagement & Span of Control
Engagement will all levels within the organisation, internal and external to the business. Special Requirements / Employment Condition Valid Drivers license Workplace / Physical Requirements Hybrid Remote Worker
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