Ah 415530 - Executive Assistant / Pa

2 days ago

Gauteng, South Africa HotelJobs.co.za Full time

**Employer Description**

A Group of Companies spanning several industries. Head Office Located in Observatory/Bruma area of JHB. This will be an in office role from 7am to 5pm Monday to Friday and given the nature of the role will require flexibility on working hours after hours as required. This Executive Assistant will support the Executive Director of International Relations for the Group of Companies.

The role will be based mostly in the Kensington/Observatory/Bruma area of Johannesburg where the Group Head Office is situated. This role is responsible for the private portfolio-related functions and providing administrative support to the Executive Director (International Relations). Diary Management and Liaising with the Executive Director. The role reports to the Executive Director.

**General Executive Administration**:Answer calls and handling queries. Recipes: typing, updating, and storing. Executive Director: - these duties will be reviewed from time to time depending on expansion of responsibilities: Calendar, Project Files: opening and maintaining, Shooting Memberships, Firearm management, Personal Assistance. Custodian of all Photographs: management of database: PC Personal. AC Personal, CC Personal, Portfolio

**Game Farm related duties**:
**Game Farm General Operations**:Keep Executive Director appraised of all developments. Minute keeping and distribution. Prepare papers for meetings. Updating of Contact lists. Provide Finance Department with information regarding insurance renewal as and when requested. Planning, organising, and managing of events and visits which includes assistance with menus and purchasing of food items. Conduct research on the internet. Overseeing and liaising with Farm Manager and Lodge Assistant on issues arising and basic running of the Game Lodge. Regular visits to the farm (8-10 visits per year - Use of company vehicle for such instances)
Corporate Gifting (Christmas List). Record keeping and document management

**Maintenance**:Overseeing and assisting farm manager with the implementation and carrying out of routine maintenance and liaising with contractors, professionals and service providers in respect thereof.

**Creditors**:Sign off monthly creditors. Arrange payment of invoices including monthly, ad hoc and PPS. Ensuring of procurement of service providers, suppliers etc by Facilities Department. Record keeping and document management.

**Projects**:Co-ordinate and facilitate project-based work including installations, interior outfitting & design etc. Liaise with contractors, professionals and service providers. Assist with sourcing of building materials and equipment required. Prepare and update budget schedules of expenses when necessary. Record keeping and document management.

**Staff**:Assistance with various training and implementation of procedures and systems. Assisting farm manager with arranging of staff welfare and events and functions. Assisting farm manager and HR Manager with disciplinary and general staff management, procurement, and welfare.

**Stock & Equipment**:Implementing various control measures in the form of systems and inventories and overseeing and liaising regarding the implementation and maintenance thereof. Assist with asset management. Purchasing various items as required and requested by Farm Manager and Lodge assistant such as - cleaning products, staff meals, tuckshop items and general farm equipment etc. Research on pricing and supply of stock and equipment required, Document management and record keeping

**Legal**:Liaising with attorneys, experts, and Group Legal Counsel in respect of various legal matters underway
Document management and record keeping

**Security**:Implementation and facilitation of access control in respect of contractors, service providers which includes indemnities, fauna and flora and security checks. Assisting with installation and maintenance of alarm systems

**Aviation Related Duties**:
**Helicopter**: Liaise with engineers, pilots etc. Liaise with Aircraft Maintenance Operators to ensure that machine is maintained and serviced according to requirements. Arrange booking of flights. Ensure that fights schedules are kept, and indemnities are completed.
Provide Finance Department with information regarding insurance renewal as and when requested. Signing off monthly creditors.
Arrange payment of invoices including monthly, ad hoc and PPS. Ensuring of procurement of service providers, suppliers etc by Facilities Department. Corporate Gifting (Christmas List). Record keeping and document management.

**Jet**:Marketing - providing and checking information for website. Bookings of flights (Private and public charters) liaising with pilot and hostess and keeping record/diary of flights. Liaising with booking agent in respect of private and public charters. Liaise with Aircraft Maintenance Operators. Interior: inventory, stock purchases and control. Air Hostess: liaison regarding menus, stock etc.
- Fina

  • Executive Assistant/pa to CEO

    7 days ago

    Gauteng, South Africa FS Personnel Full time

    **Sector: Mining & Engineering** **Salary**:Highly Competitive Salary offered **Benefits**: Cellphone Allowance, Provident fund 5% **Minimum Requirements**: - Gr 12 - PA/Secretarial Qualification (Will be an advantage) - 5+ Years of related experience required in working in an executive assistant role supporting Directors/Executives - Good verbal and...

  • HR Assistant

    4 weeks ago

    Gauteng, South Africa AIM Personnel Services Full time

    **HR ASSISTANT / PA - NORTHCLIFF - R25 000** **Salary**: From R25,000.00 per month Ability to commute/relocate: - Gauteng, Gauteng: Reliably commute or planning to relocate before starting work (required)

  • Assistant Accountant and Pa

    1 week ago

    West Rand, Gauteng, South Africa SydSen Recruit Full time

    Assistant Accountant and PA - Gauteng - West Rand Our client in the Automotive Industry is looking for a Assistant Accountant and Personal Assistant to report to the Dealer Principal. The desired personality traits are: disciplined, handle pressure, operate without supervision or guidance, problem solver, motivated and professional. **Requirements**: -...

  • Pa Secretary

    3 weeks ago

    Gauteng, South Africa AIM Personnel Services Full time

    **PA SECRETARY / HR ASSISTANT - NORTHCLIFF - R25 000** **Salary**: From R25,000.00 per month Ability to commute/relocate: - Gauteng, Gauteng: Reliably commute or planning to relocate before starting work (required)

  • Personal Assistant to The CEO

    4 weeks ago

    Gauteng, South Africa Dalitso Holdings Full time

    As a PA to the CEO, you will play a crucial role in supporting the CEO in managing daily operations, facilitating communication, and ensuring smooth execution of tasks. You will serve as a primary point of contact for internal and external stakeholders, representing the CEO professionally and effectively The responsibilities are: - Executive Support -...

  • Personal Assistant

    3 weeks ago

    Pretoria, City of Tshwane Metropolitan Municipality, Gauteng, 0126, South Africa Freerecruit Full time

    Our client is looking for a personal assistant/receptionist. The duties and responsibilities include but are not limited to: Answering the switchboard,Responding to external and internal stakeholder queries,Diary management and setting up appointments,Managing travel arrangements,General office duties that may be required,Requirements: Well presentable,...

  • Executive Personal Assistant

    18 hours ago

    rosebank, Gauteng, South Africa LMP RECRUIT Full time

    Multinational Listed company based in Rosebank in the Financial Technology sector seeks an Executive Personal Assistant which will provide high-level administrative support to Executive Chairman, CEO and Group CFO. We need someone that exhibits a very professional and polished demeaner and fully understands the role of an executive PA. We are looking for a...

  • Ah 414993 - Marketing Assistant

    2 months ago

    Gauteng, South Africa HotelJobs.co.za Full time

    **Employer Description** A rapidly expanding, edgy, budget motel-concept short stay accommodation head quarters located in Johannesburg Northern Suburbs. This Brand plan to locate units across all national routes in Southern Africa. **Overview**: As a Marketing Assistant, you will play a crucial role in supporting the marketing team in various tasks to...

  • Pa/secretary - Durban (Kzn) Property / Construction

    3 weeks ago

    Gauteng, South Africa DELLA MARTINA RECRUITING Full time

    **THE POSITION IS BASED IN DURBAN** **JOB REQUIREMENTS**: - To assist the MD with all Secretarial and administrative duties - Typing of Tender Documents and Contract Documents and Portfolios - Working with spreadsheets - Typing Minutes of Meeting - Compiling Powerpoint Presentations - Diary Management - Travel arrangements - Ability to communicate at a...

  • PA Administrator to Director

    2 weeks ago

    Midrand, City of Johannesburg Metropolitan Municipality, Gauteng, , South Africa DTM SECURITY Full time

    PA Administrator to Director | Urgent Position AvailableDikwena Tsa Molao Security Services seeks a PA Administrator to join their team. Ideally from the Security Guarding industry.This position is office based, in Midrand. Must have transportation.Duties: Carry out administrative tasks and projects as required and timeously Typing of documents Responding to...

  • Executive Assistant

    5 days ago

    Gauteng, South Africa Pageant Planet Full time

    **Who We Are**: Pageant Planet is the #1 pageant community on the planet. We make pageants easy for contestants, directors, and experts. We also manage two other beauty and wellness focused entities. **The Work**:As the Executive Assistant, you will be responsible for supporting the CEO in executing his daily and quarterly tasks to achieve the company-wide...

  • PA Administrator to Director | Urgent Position Available

    1 month ago

    Midrand, City of Johannesburg Metropolitan Municipality, Gauteng, 1685, South Africa DTM SECURITY Full time

    PA Administrator to Director | Urgent Position AvailableDikwena Tsa Molao Security Services seeks a PA Administrator to join their team. Ideally from the Security Guarding industry.This position is office based, in Midrand. Must have transportation.Duties:· Carry out administrative tasks and projects as required and timeously· Typing of documents·...

  • PA Administrator to Director | Urgent Position Available

    4 weeks ago

    Midrand, City of Johannesburg Metropolitan Municipality, Gauteng, 1685, South Africa DTM SECURITY Full time

    PA Administrator to Director | Urgent Position AvailableDikwena Tsa Molao Security Services seeks a PA Administrator to join their team. Ideally from the Security Guarding industry.This position is office based, in Midrand. Must have transportation.Duties:· Carry out administrative tasks and projects as required and timeously· Typing of documents·...

  • IT Assistant

    3 weeks ago

    Gauteng, South Africa El-Shaddai Executive Placements Full time

    **Requirements** - Scope/knowledge base: Physical Networking - basic understanding of networking. How Local Networks are setup, what devices are used and why, knowledge of basic troubleshooting. - Assistance with physical implementation of local network upgrades. - Spec, source, & setup of additional network devices like desk phones, laptops, IP Cameras,...

  • Executive Assistant

    3 months ago

    City of Johannesburg, Gauteng, South Africa Zeal HR Full time

    An exciting opportunity has become available for an Executive Assistant within a Business Consulting company. The position is based in Sandton, Johannesburg. **REQUIREMENTS**: - Matric - A relevant tertiary qualification - Solid previous experience in an Executive Support role - French Speaking (advantageous) - Organizational Skills: Exceptional ability to...

  • Personal Assistant to Executives

    2 weeks ago

    Gauteng, South Africa MCH International Recruitment Full time

    If you are an outgoing people’s person this is the position for you. Our client is looking to employ a Personal Assistant (to three Executives) with all-rounder experience in administration and reception duties to provide personalized secretarial and administrative support in a well-organized and timely manner in all areas of the business. Work on a...

  • Ah 409631 - Assistant Front Office Manager

    3 weeks ago

    Gauteng, South Africa HotelJobs.co.za Full time

    **Employer Description** A busy 4* Hotel located in Johannesburg Northern Suburbs. **Responsibilities**: - To assist the Front Office Manager in the efficient operation of the hotel’s front office department. - To always provide a courteous and efficient service to the guest. - To ensure that front office employees are trained in accordance with the...

  • Recruitment Consultant/secretary/recruitment

    1 week ago

    Gauteng, South Africa Moving Heads Personnel Full time

    Recruitment Consultant/Search Assistant/PA - Sandton Pref for immediate start. Min 5 years solid experience working in a recruitment agency - **essential.** Stable work record. Experience in headhunting and cold calling will be an advantage but not essential. Able to multitask and work under pressure. Strong computer literacy. Above average written and...

  • Personal Assistant

    2 weeks ago

    Pretoria, City of Tshwane Metropolitan Municipality, Gauteng, , South Africa Freerecruit Full time

    Our client is looking for a personal assistant/receptionist. The duties and responsibilities include but are not limited to: Answering the switchboard,Responding to external and internal stakeholder queries,Diary management and setting up appointments,Managing travel arrangements,General office duties that may be required,Requirements: Well presentable,...

  • Office Assistants

    2 weeks ago

    Johannesburg, City of Johannesburg Metropolitan Municipality, Gauteng, , South Africa FreeRecruit Full time

    ABOUT THE POSITIONCITY OF JOHANNESBURG MUNICIPALITY Matric or relevent qualificationMS OfficeBilingual. Afrikaans essentialEast Rand residentMust have own dependable vehicleStrong communication skills (written and verbal)Exceptional organization and planning skills The ideal candidate will be well organized, mature, able to communicate on a senior level,...